Promoting & supporting healthy development and nurturing relationships for all infants and young children in New Mexico
NMAIMH Board of Directors Meeting
Minutes – January 6, 2016
Approved as Written
Date Approved: February 3, 2016
NAME
Present
(in person)
Present
(phone)
Not
Avail-
able
NAME
Present
(in person)
Present
(phone)
Not
Avail-
able
Directors:
Brian
Reeves Members Present:
Carolyn
Newman Pamela Segel
(End. Committee.)
Courtney
Lewis Gloria Radoslovich
(CDD)
Diana
Edwards
Gary
Atias
Inez
Ingle
Jonetta
Martinez-Pacias Guests:
Liz
Martinez Connie Compton
(Admin Asst)
Robin A.
Wells Misty Stacy
(Bookkeeper)
Rose
Cavalcante
Ruth
Ortiz
1. A quorum being present, the meeting was called to order at 1:02pm by Courtney Lewis, Acting
President.
2. Introductions were made and Courtney welcomed the new Directors (Brian Reeves, Liz Martinez and
Rose Cavalcante).
3. Changes to Agenda: Courtney Lewis requested that the following item be added to New Business:
Buddy System.
4. The Board reviewed the draft minutes of the December 2, 2015 meeting. There were no changes
suggested.
Upon motion duly made (by Jonetta Martinez-Pacias), and seconded (by Gary Atias), the minutes
of the December 2, 2015 meeting, as written, were APPROVED. The three new Directors abstained
from voting as they were not at the December 2015 meeting.
NMAIMH Board Minutes 1/6/2016 pg. 2
5. Treasurer’s Report:
Misty Stacy, Bookkeeper, reviewed the financial statements with the Board. Courtney Lewis advised
the Board that she had met with Daphne Wood-Hopkins at the Behavioral Health Division of CYFD
to discuss funding requirements to keep the Association solvent and support the endorsement process.
CYFD agreed to continue to fund the organization. Courtney will revise the proposed budget and
submit it to the Board for an email vote. A copy of the approved budget for 2016 will be presented to
the members at the Annual meeting and will appear in the February minutes.
Upon motion duly made (by Gary Atias), and seconded (by Robin Wells), the Treasurers Report
was ACCEPTED.
6. Old Business:
a. Standing Committees:
i. Executive Committee:
Courtney Lewis advised that there was no meeting in December. Once the Board elects new
officers in February, the Committee meetings will resume.
ii. Nominating Committee:
Carolyn Newman advised that there are still openings on the Board but the Committee does
not have any applicants at this time.
b. Special Committees:
i. Training Committee
Courtney Lewis reviewed the information contained in the Training Committee Report (a copy
of which is included in the Agenda attached hereto and made a part of these minutes).
ii. Membership Committee
No report at this time.
iii. Endorsement Committee
Inez Ingle advised that the Committee has been engaged in the process of finding a new
Endorsement Coordinator over the past month. In the meantime, Pam Segel will continue to
review endorsement renewal forms and return phone calls, but will not be processing
applications.
iv. Fund Development Committee
No report at this time.
c. Other Old Business:
i. New Endorsement Coordinator: An applicant has been selected and Courtney Lewis will
prepare a contract for signature. The contract will be for 20 hrs/wk and the Endorsement
Coordinator will take over the coordination and oversight of the Reflective Consultation
groups. Pam will supply a list of times that the Endorsement Coordinator should be available
(e.g., Board meetings, Alliance calls, Endorsement Committee meetings, Monthly
Endorsement call, etc.). Courtney will run the contract by the Board before sending it out.
The Board also approved creating a position for a Level IV endorsed professional to oversee
the endorsement exams. Courtney and Pam will work on a job description.
ii. 2016 Annual Meeting and Board Orientation: Courtney Lewis asked for volunteers to pick
up food for various times. Jonetta will bring in breakfast for the short meeting prior to the
Annual meeting on Friday morning; Courtney will supply food for Friday evening; Brian will
NMAIMH Board Minutes 1/6/2016 pg. 3
pick up breakfast for Saturday morning; lunch will be ordered out on Saturday; and Robin
will pick up snacks for later Saturday afternoon.
7. New Business:
a. Senate Bill 24 & Finalize Legislative Session Plans: Courtney and Carolyn will secure a table for
opening day at the Legislative session. Courtney will also advise the board when Senate Bill 24
will be heard.
b. Call for Action Community Engagement Meeting (1/14/2016): Courtney and Brian will attend
c. Report on Meeting with Daphne Wood-Hopkins at CYFD Region IX: This was discussed during
the Treasurers report.
d. Survey for feedback around Endorsement Process: Courtney, with help from members of the
Leadership Academy, will create a survey to be sent to all who endorsed professional who used
the EASy system.
e. Brindle Leadership Grant & Meeting to discuss Grads Grant Proposal: Courtney Lewis advised
the Board that the grant that was submitted to the Brindle Corporation for the GRADS program
was put on hold. Instead, Brindle awarded NMAIMH a $5,000 grant to assist in our leadership
and staff transitions, and requested a later meeting with representatives of NMAIMH to assess the
association’s readiness to take on the GRADS project. Gary Atias will contact Brindle for
guidance on what specific goals they wish the Board to accomplish. The Board will continue
discussion of this issue at the Orientation Meeting at the end of January.
f. Reinstate Endorsement Coordinator and Administrative Assistant on Board ListServ: Courtney
Lewis asked the Board to consider adding the Endorsement Coordinator’s and Administrative
Assistant’s emails to the Board of Directors listserv so that they may be kept aware of Board
discussions.
Upon Motion duly made (by Robin Wells), seconded (by Carolyn Newman) the
suggestion to add the emails of the Endorsement Coordinator and Administrative Assistant to the
Board ListServ was unanimously APPROVED.
g. Buddy System: Courtney Lewis suggested that the Board adopt a buddy system in an effort to
mentor and support new Directors. Courtney agreed to mentor Brian Reeves and Liz Martinez,
and Carolyn Newman agreed to mentor Rose Cavalcante.
h. Announcements: Elections of officers and Committee Chairs will be held at Feb 2016 meeting.
Robin asked that updated information for the website be sent to her.
8. The Board confirmed the next regularly scheduled meeting will be held on February 3, 2016
9. There being no further business, the meeting adjourned at 2:56pm
Respectfully submitted by Connie Compton, Administrative Assistant
NMAIMH Board Minutes 1/6/2016 pg. 4
Board of Directors Meeting Agenda (Revised 1/6/2016)
January 6, 2016
1:00 – 3:00 pm
630 Manzano St. NE, Albuquerque, NM 87110 Conference Call Number: 1-641-715-3580 Meeting Code: 422680
2. Call to order
3. Introductions
4. Review Agenda – Changes/Additions
5. Review/Accept previous BOD meeting minutes
6. Treasurer’s Report:
a. Review and approve December 2015 Financial Statements
b. Review and approve 2016 Budget
7. Old Business (Please keep committee reports brief and refer to your written reports):
a. Standing committee Reports
i. Executive Committee
ii. Nominating Committee
b. Special Committee Reports
i. Training Committee
ii. Membership Committee
iii. Endorsement Committee
iv. Fund Development Committee
c. Other Old Business:
i. New Endorsement Coordinator
ii. 2016 Annual Meeting (see attached draft agenda) & Board Orientation – need volunteers to
pick up food.
8. New Business:
a. Senate Bill 24 (see attached) – Finalize Legislative Session Plans
b. Call to Action Community Engagement Meeting on Thursday, January 14, 2016 (see attached)
c. Report on meeting with Daphne Wood–Hopkins at CYFD (Courtney Lewis, Inez Ingle & Jacqui
Van Horn) regarding continuing to support endorsement in the State.
d. Survey's for feedback around Endorsement Process
e. Brindle: Leadership Grant for $5,000 (how to use it and who will oversee) & Meeting to discuss
Grads Grant proposal (do we have capacity to manage/facilitate and who will strategize and
create plan)
f. Reinstate Endorsement Coordinator and Administrative Assistant on Board ListServ
g. Buddy System
h. Announcements: For February Meeting - Election of Officers (President, Vice President,
Treasurer, Secretary) and Appointment of Committee Chairs & Members (Executive,
Nominating, Training, Membership, Endorsement, and Fund Development).
9. Confirm next meeting
10. Adjourn
NMAIMH Board Minutes 1/6/2016 pg. 5
NMAIMH Treasurer’s Report
INCOME
APPROVED
BUDGET
CURRENT
MONTH
YEAR TO
DATE VARIANCE
Region IX FY 2015 $29,985 -$ 40,458.63$ (10,473.63)$
Region IX FY 2016 $25,000 5,278.31$ 19,758.33$ 5,241.67$
Brindle Grant -$ 5,000.00$ 6,500.00$ (6,500.00)$
Membership $6,000 1,370.00$ 7,240.00$ (1,240.00)$
Endorsement $5,000 1,190.00$ 7,120.00$ (2,120.00)$
Training Fees $6,000 -$ 6,250.00$ (250.00)$
Donations -$ 360.00$ 1,644.26$ (1,644.26)$
Checking-January 1, 2015 $56,915.00
128,900.00$ 13,198.31$ 88,971.22$ (16,986.22)$
ACCOUNT DESCRIPTION
APPROVED
BUDGET
CURRENT
BILLING
EXPENDED
YTD
BUDGET
BALANCE
Bank and PayPal Fees 400.00$ 37.86$ 359.99$ 40.01$
Insurance 1,105.00$ -$ 1,105.00$ -$
Licensing and Permits 150.00$ -$ 135.00$ 15.00$
Legal and Accounting 7,500.00$ 592.50$ 7,661.20$ (161.20)$
Telecommunications 600.00$ 46.77$ 560.68$ 39.32$
Board and Travel Expense 4,500.00$ -$ 5,896.99$ (1,396.99)$
Marketing and Advertising 2,500.00$ -$ 1,020.22$ 1,479.78$
Training Expenses 2,000.00$ -$ 2,070.32$ (70.32)$
RC Contract Services 18,720.00$ 500.00$ 7,645.65$ 11,074.35$
RC Coordination 1,680.00$ 140.00$ 1,680.00$ -$
Endorsement Coordinator 23,600.00$ 1,785.00$ 22,225.00$ 1,375.00$
Administrative Contract Services 19,185.00$ 1,248.28$ 15,639.03$ 3,545.97$
Administrative Director 40,000.00$ 3,080.00$ 33,462.50$ 6,537.50$
Professional Fees-COS 500.00$ -$ -$ 500.00$
Miscellaneous 500.00$ -$ 400.00$ 100.00$
Computer and Internet 1,500.00$ -$ 615.00$ 885.00$
Office Supplies 500.00$ -$ 994.42$ (494.42)$
Meals and Entertainment 500.00$ -$ 436.17$ 63.83$
125,440.00$ 7,430.41$ 101,907.17$ 23,532.83$
New Mexico Association for Infant Mental Health
INCOME & EXPENDITURE REPORT
as of December 30, 2015
NMAIMH Board Minutes 1/6/2016 pg. 6
Dec 30, 15
001 · NMAIMH 42,658.62
Paypal · Paypal Account 1,342.89
44,001.51
44,001.51
44,001.51
56,915.93
-12,914.42
44,001.51
44,001.51
Total Equity
TOTAL LIABILITIES & EQUITY
New Mexico Assocation for Infant Mental Health
BALANCE SHEET
as of December 30, 2015
TOTAL ASSETS
LIABILITIES & EQUITY
32000 · Unrestricted Net Assets
Net Income
ASSETS
Current Assets
Checking/Savings
Total Checking/Savings
Total Current Assets
Equity
NMAIMH Board Minutes 1/6/2016 pg. 7
Dec 1 - 30, 15
1,370.00
1,190.00
360.00
00075 · Region 9 Grant (2015-2016) 5,278.31
0074 · Brindle Grant 5,000.00
10,278.31
13,198.31
13,198.31
33.91
3.95
592.50
500.00
140.00
1,248.28
1,785.00
3,080.00
46.77
7,430.41
5,767.90
5,767.90
Total Expense
Net Ordinary Income
Net Income
New Mexico Association for Infant Mental Health
PROFIT & LOSS
December 1-30, 2015
66703 · Endorsement Coordinator Profess
66705 · Administrative Director
68101 · Telecommunications Expense
Total 0007 · Grant Income
Total Income
Gross Profit
Expense
007 · Paypal fees
60400 · Bank Service Charges
66700 · Professional Fees
66701 · RC Professional Fees
667011 · Reflective Consultation Coordin
66702 · Administrative Coordinator Prof
Ordinary Income/Expense
Income
0001 · Membership
0002 · Endorsement Fees
0003 · Donations
0007 · Grant Income
NMAIMH Board Minutes 1/6/2016 pg. 8
NMAIMH Executive Committee Report
No Report at this time
NMAIMH Nominating Committee Report
No Report at this time
NMAIMH Training Committee Report
Submitted by Courtney Lewis, Chair
We are working on organizing the Annual Meeting and Orientation. Diana will be taking the minutes at
all the meetings. The Board voted to all chip in $10 each for food and Jeri Davenport will only provide
lunch for the Annual Meeting. Diana will be coming up with team building activities for the orientation
and Courtney will be organizing the afternoon role/strategic planning for 2016. We will need volunteers
to pick up the different meals/snacks for the meetings and orientation. The Annual Meeting presentations
will be delegated throughout the board members at this meeting.
NMAIMH Membership Committee Report
No Report at this time
NMAIMH Endorsement Committee Report
Submitted by Inez Ingle, Chair:
The Endorsement Committee did not meet this month but has spent time reaching out to endorsed
members and following up on applications for the Endorsement Coordinator position. The Committee
reviewed and interviewed 2 applicants making a recommendation to the Board. Our next Endorsement
Committee meeting is scheduled for 1/20/16 at 8:30.
Submitted by Pam Segel:
New
Applications
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Level 1 1 3 1 2* 4
Level 2 4 4 3 1* 2 (1**)
Level 3 1 1 2 2 3** 1 1
Level 4 1 1**
*No payment submitted
**Applicant applying at incorrect Level
Newly
Endorsed
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Level 1 1 1
Level 2 2 1 2 1
Level 3 4 8
Level 4
NMAIMH Board Minutes 1/6/2016 pg. 9
NMAIMH Fund Development Committee Report
No Report at this time
2016 Annual Meeting Agenda (Draft)
Annual Meeting Presenter sign up:
1) Welcome and commence meeting –
2) Brief introductions of board, endorsement coordinator, administrative assistant, and members -
3) Greetings to membership -
Reports from committees
a. Executive committee – please refer to Annual Report
b. Nominating committee – announce new board members – Carolyn Newman, Chair
c. Finance committee (financial statements) – Misty?
d. Endorsement committee – Inez Ingle, Chair
e. Training committee – Courtney Lewis, Chair
f. Membership committee –
5. Old business – Thanks to Pam, Marina, Anilla, Joy, Angel, Stephen, and Wendy for their service –
6. New business – Endorsement Coordinator, Working together with the Early Childhood Leadership
Academy
7. Announcements –
8. Adjourn – Courtney Lewis
NMAIMH Board Minutes 1/6/2016 pg. 10
NEW BUSINESS:
(a) Senate Bill 24
SENATE BILL 24
52ND LEGISLATURE - STATE OF NEW MEXICO - SECOND SESSION, 2016
INTRODUCED BY
Gerald Ortiz y Pino
FOR THE LEGISLATIVE HEALTH AND HUMAN SERVICES COMMITTEE
AN ACT
RELATING TO CHILDREN; ENACTING A NEW SECTION OF THE PUBLIC ASSISTANCE ACT
TO DIRECT THE HUMAN SERVICES DEPARTMENT TO ENSURE THAT CERTAIN BEHAVIORAL
HEALTH AND DEVELOPMENTAL SCREENINGS AND SERVICES ARE PROVIDED TO RECIPIENT
CHILDREN; MAKING AN APPROPRIATION.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:
SECTION 1. A new section of the Public Assistance Act is enacted to
read:
"[NEW MATERIAL] EARLY AND PERIODIC SCREENING, DIAGNOSTIC AND
TREATMENT PROGRAM SCREENING PROCEDURES.--
A. By December 31, 2016, the secretary shall adopt and
promulgate rules to ensure that providers include a comprehensive health,
mental health and developmental history, including an assessment of
behavioral health and social-emotional development and an assessment for
substance use disorder as part of every eligible recipient's screening
under the early and periodic screening, diagnostic and treatment program
screening procedures. Department rules shall require that a provider:
(1) undertake the evaluation pursuant to this subsection
in accordance with an evidence-based, validated behavioral health and
developmental screening tool or tools; and
(2) use age-appropriate questions for each child and the
child's caregiver when using the validated behavioral health and
developmental screening tool or tools pursuant to Paragraph (1) of this
subsection.
NMAIMH Board Minutes 1/6/2016 pg. 11
B. Department rules shall require a provider that serves a
recipient under the early and periodic screening, diagnostic and treatment
program screening procedure to create a medical schedule for each
recipient that records each service provided to the recipient pursuant to
Subsection A of this section. The department shall not reimburse a
provider for early and periodic screening, diagnostic and treatment
program screening procedures rendered to a recipient unless that
recipient's medical schedule indicates that the recipient has received all
of the early and periodic screening, diagnostic and treatment program
screening procedures that are indicated for the recipient's age.
C. By December 31, 2016, the secretary shall ensure that
eligible recipients under five years of age are provided with any and all
behavioral health services that are medically necessary. The secretary
shall adopt and promulgate rules that direct providers to maximize the use
of relationship axis disorder coding and diagnostic impressions of serious
imminent risk to support a finding of medical necessity for the provision
of behavioral health services to eligible recipients under five years of
age.
D. By December 31, 2016, the secretary shall establish a program
to train providers of primary care or behavioral health services to
recipients who are under five years of age that includes training on:
(1) comprehensive screening;
(2) access to medically necessary mental health services;
and
(3) documenting the need for services based on
relationship axis disorder codes and diagnostic impressions of serious
imminent risk.
E. By December 31, 2016, the secretary shall convene an advisory
group that includes representatives from the department of health,
medicaid managed care organizations and the children, youth and families
department to assist the human services department to:
(1) develop rules governing comprehensive screening
pursuant to this section;
(2) identify mechanisms to improve access to medically
necessary prevention and early intervention services; and
(3) contribute to the content of training offered pursuant
to Subsection D of this section.
F. As used in this section:
(1) "behavioral health services" means services to promote
emotional health or to prevent, treat or support recovery from mental
illness, substance use disorder, chemical dependence or gambling
addiction;
NMAIMH Board Minutes 1/6/2016 pg. 12
(2) "early and periodic screening, diagnostic and
treatment program screening procedures" means the medicaid program
established under federal law to serve recipients under twenty-one years
of age;
(3) "primary care" means the first level of basic physical
or behavioral health care for an individual's health needs, including
diagnostic and treatment services; and
(4) "provider" means a provider of early and periodic
screening, diagnostic and treatment program screening procedures to
eligible recipients."
SECTION 2. APPROPRIATION.--Seventy-five thousand dollars ($75,000)
is appropriated from the general fund to the human services department for
expenditure in fiscal years 2017 and 2018 to obtain the requisite
professional expertise and implement the provisions of Section 1 of this
act. Any unexpended or unencumbered balance remaining at the end of fiscal
year 2018 shall revert to the general fund.
-----------
NMAIMH Board Minutes 1/6/2016 pg. 13
(b) Community Engagement:
From: "Martinez, Soledad P, CYFD" <[email protected]> Date: December 22, 2015 at 9:44:08 AM MST Subject: Community Engagement
Hello all, I am writing to get you before you are off with your families! This invitation is very important and I hope we have an IMH contingency to represent and speak about what the babies need! Please let me know if you are able to attend. See invitation from Deputy Secretary, Jennifer Saavedra. Invite your Judges, CASA’s, GAL’s etc.
Dear The Department of Cultural Affairs and the Children, Youth and Families Department cordially invite you to a Call to Action Community Engagement Meeting on Thursday, January 14, 2016 at the Bank of America Theatre at the National Hispanic Cultural Center located at 1701 4th Street SW, Albuquerque, NM 87102 from 10:00 a.m. to noon.
We believe that New Mexico can be the best place to be kid! To make this vision a reality, we need all New Mexicans to pull together and join the fight!
During this meeting, we will outline and share exciting exclusive information on the PullTogether initiative and discuss the important role that each person in attendance plays in these efforts. We want to hear from New Mexico’s leaders, child welfare experts and community partners about ideas and resources available to improve the quality of life for our children.
Please RSVP with number of guests to Christa Sorrell at [email protected] or you may call her at (505) 827-7602.
We look forward to see you there!
Jennifer Saavedra Deputy Cabinet Secretary New Mexico Children, Youth and Families Department P.O. Drawer 5160 Santa Fe, New Mexico 87502 Phone: 505-476-0341 Fax: 505-827-4474