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NHS Reorganisation & the Implications for the interfaces
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Overview
• ODS and Entity Codes• Costing – Cost centre/Subjective codes
• Mass updates• Mappings – Override codes• File Formats• Data History• Delivery Points• Other interfaces• Suppliers• Costs
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ODS/NACS & Entity Codes
• ODS (previously NACS)– Stored at Authority Level
• Entity Code– Stored at Payroll Level– Sometimes same code as ODS, but often a
dummy code is used.
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Entity Codes
• Do you require a separate Entity code• We can supply you with a temporary entity code• New codes require a new GL hub• Issues when duplicating entity codes
– Used by the hub to decide on the software required– Identifies which hub the file will live– Can / Cannot be seen by another organisations– Not easy to identify the origin of each file– Mapping on GL hub will override ESR mapping– Entity code is validated against a VPD
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Costing
• Cost centres • Subjective codes • Sub Analysis codes
Do you need to make any changes??
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Mass code update functionality issues
• Identify the codes that need changing and provide a spreadsheet
• Runs against a VPD – Changes all source codes to the target where
identified
Mass Update Process
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• Mapping In ESR– Considerations
• VPD – Single Mapping table
• Entity code – Part of the lookup criteria
• Mapping on the GL Hub– Considerations
• Final Override
• Only allows a single set of override codes
Mapping Table
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The software in the GL hub dictates the format
– Consider the GL system the file will be required to be loaded in to
File Format
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Data History
• De-merger process– History moves to target organisation
• IAT process– History stays with Source organisation
• For Information:– The GL source file may contain some
history information required
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Other Interfaces Non-Core
Interfaces run at VPD level
Identify if the source and target VPD’s have live non-core interfaces
– Rostering issues– Payment issues (Attendance interface)– Absence Recording issues – Identify if the staff should be included
on the target VPD interface file or not– Self Service access
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3rd Party Suppliers
• Do any system suppliers need to be informed of large volumes of staff movements
• Notice periods – if a VPD will cease to exist after certain date please
inform the NHS Interface Team
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Costs
• The interface team will be charging for any changes and set up required
• The cost will be agreed in advance of any commencement of services
• Logging an SR to identify if the interface team needs to be involved in your organisational changes will not be charged
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Questions?