Download - NCAR Budget & Planning
NCAR Budget & Planning
Office Overview and Proposal Process
Caron ChambersManager, Budget Operations
DirectorRena Brasher-Alleva
ManagerBudget Operations
Caron Chambers
Budget Analyst III, Base Operations
Elizabeth Chapin
Budget Analyst III, Base Operations
Bob Tan
Budget Analyst III, Proposal Coordinator
Valerie Koch
Budget Analyst II, Proposal Coordinator
Rebecca Greenberg
Administrative Assistant
Amy Stephens
Budget Specialist(Part-time Casual)
Janet Evans
NCAR Budget & Planning Office
NCAR FY2009 Total Funds$171.3M
NSF Base Budget
55%
NSF Special Expenditures
8%
Non-NSF Expendi-
tures37%
Budget and Planning Functional Areas
Base Budget Operations
• Detailed operating budget development
• Funding Allocations• NCAR Indirect Cost Rate• NCAR Facility
User/Recharge Ctr. Rates
•Funding/staffing trends• Budget/overspending
monitoring• Review of Base
subcontracts over $250K for Director approval.
Non-Base Programs
• Proposal Review and Approvals
• Pre-spending and over-spending monitoring
• Coordination of Fastlane Reports
• Non-Base proposal and funding statistics and trend analysis
• Review of non-Base subcontracts over $250K for NCAR Director approval.
Program Planning
• Strategic Plan Long-Range budget planning
•Annual Budget Review• Long-range
forecasting/ “what ifs” analysis
• Program Operating Plan (POP)
•POP Progress Report
NCAR B&P Web Page http://www.ncar.ucar.edu/planning/
NCAR Proposal Page
A web based system that guides the internal review of proposals from PI to the NCAR Director
NCAR is required to “notify” NSF of all outside funded activities◦ NSF has access to the Advance Notice and may review
proposals at any time◦ Includes all zero dollar collaborations and MOUs
Assures NSF that activities outside of base funds:◦ Fall within the mission of NCAR◦ Do not compete unfairly with the University community◦ Use NSF/NCAR resources appropriately
PACUR conducts semi-annual retrospective review:◦ Provides assurance to universities that there is no unfair
competition◦ Mechanism to encourage collaboration between NCAR and
University community
Advance Notice
◦ A committee of individuals from our member universities, developed in response to university concerns about unfair competition.
◦ Conduct a semi-annual retrospective review of Non-NSF and NSF Competed proposals over $100k Select a representative sample of proposals across all divisions/labs &
collaboration levels Perform an “audit” of how well proposals follow the agreed to criteria
◦ Provided budgets, Advance Notice, cover pages, and collaboration letters
◦ Draft report summarizing compliance of proposals & any recommendations
◦ NCAR has opportunity to respond to report◦ Final report is presented to UCAR President and entire PACUR committee
http://www.ucar.edu/governance/committees/urc/subcom.shtml
PACUR’s Role in Proposal Process
B&P Manager B&P Director NCAR Director
• Joint Univ. Proposals > $1M
• < $1M with Univ. sub-award < 20% of budget
• < $1M with University Collaboration but no funding
• NSF Non-Competed Proposals
• Joint Univ. Proposals < $1M
• < $1M with Univ. Sub-Award > 20% of budget
• No University Collaboration
• > $1M where Univ. sub-award is < 20% of budget
• > $1M with University Collaboration but no funding
• Proposals with exceptions to policy /procedures or concerns
Final Proposal Review/Approval > $100K
NCAR University Collaboration Trends
Over the last six years, NCAR has maintained a high level of university collaboration . On average, 76% of all Non-NSF and NSF grant proposals include university collaboration.
2004 2005 2006 2007 2008 20090
20
40
60
80
100
120
140
160
180
10585
119
48
46
36 2025 37
3526
35
62 7874
3433 18
Non-NSF & NSF Grant Proposals Over $100KUniv Collaboration vs. Non Univ Collaboration
FY 2004 - FY 2009
No Univ Collaboration Univ Collaboration Collaborative with No FundingCollaborative with Funding Joint Collaboration
Fiscal Year
# of
Pro
posa
ls
69% Univ Col-laboration
66% Univ Col-laboration
77% Univ Col-laboration
87% Univ Col-laboration
Note: Only includes proposals submitted where dollar amount requested was more than $100K .
84% Univ Collaboration
Note: Numbers reflect the # of proposals that did or did not include university participation. Some proposals may have included more than one university partner.
64% Collab
64% Collab
77% Univ Col-laboration
66% Collab
Web Page: ◦ http//ncar.ucar.edu/planning
Phone Contacts:◦ Operations Questions:
Caron Chambers x 1114 Bob Tan x 1105 Elizabeth Chapin x 1106
◦ Proposal Questions: Valerie Koch x 1113 Rebecca Greenberg x 1119
Proposal Email: ◦ [email protected]
Questions & Contacts