This is the title page for the whole presentation in three lines maximum
National Single Window
prototype / v.2 User Manual for Authority users
30 October 2014
For more information:
http://emsa.europa.eu/nsw.html
Overview of the NSW system
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NSW = National Single Window for port reporting formalities
One NSW system has been set-up for each country participating to the IMP Demonstration Project
Bulgaria: https://nsw-pilot.emsa.europa.eu:4445/aie-console
Greece: https://nsw-pilot.emsa.europa.eu:4446/aie-console
Italy: https://nsw-pilot.emsa.europa.eu:4447/aie-console
Malta: https://nsw-pilot.emsa.europa.eu:4448/aie-console
Romania: https://nsw-pilot.emsa.europa.eu:4449/aie-console
Generic: https://nsw-pilot.emsa.europa.eu:4450/aie-console
Each system is independent from the others Each NSW has its own database
Overview of the NSW system
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Reporting formalities covered
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The following reporting formalities can be reported in NSW
Prototype:
Pre-arrival notifications (24h and 72h for PSC)
Arrival (ATA) and Departure (ATD) notifications
Cargo formalities (including FAL 2, ENSA, Summary declaration
for temporary storage, and a mock electronic cargo manifest)
Notification of dangerous and polluting goods (Hazmat)
Pre-arrival notification of waste and residues
Notification of security information
Crew and Passenger lists
Crews effects declaration
Ships Stores declaration
Maritime Declaration of Health
Authorities functions
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Each authority may have a clearance function or a
consultation-only function
An authority that has a clearance function is
involved in the decision to provide approval or denial
of clearance to the ship
An individual authority may cover one or several or
all ports of its country
Authorities functions are configured by the national
administrator in terms of legal obligations
Clearance authorities
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All authorities who have a clearance function, will record their decisions regarding a notification in the NSW (Accept, Not accept) and may add some comments (e.g. to request additional information, or to identify incorrect elements)
Decisions and comments are recorded per group of information (i.e. per tab)
The decisions and the comments are communicated to the ship data provider as soon as recorded
A notification will be fully accepted (ship is cleared) when all relevant authorities will have accepted the notification
What can the Authorities do in the NSW
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Consult the information reported by the ship
representatives (this is called a Notification)
Register decisions regarding the information
reported by the ship Approve Notifications
Note: The Ship representatives may provide the
information required in one unique notification,
or in several (a first notification and update notifications)
Ship representatives will report: Arrival notifications, subject to clearance for arrival
Departure notifications, subject to clearance for departure
Authorities user accounts
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The NSW administrator will configure a user profile for
individual person All persons (users) representing that authority will belong to the same
Agency
The Clearance decisions are recorded in tabs:
Ship: ship details
Port: information on the port call
Cargo: general cargo and dangerous and polluting goods (DPG)
Ships Stores
Waste: notification of waste and cargo residues
Security: ISPS pre-arrival information
Crew & Passengers: crew and passengers lists + crews effects
Health: maritime declaration of health
Select notifications to review
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The Authority user can search notifications by: Ship identification (Name, IMO, MMSI)
Port of Call
Approval status (Pending, Accepted , Not Accepted)
Search
Select from the
list
Next
Record decisions
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Select the information to be checked
Register decision for the specific tab
Or for all information
Register additional comment if needed (e.g. if more information is required, or to indicate incorrect
information)
Confirmation after Submit decisions
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The screen gives an overview of the decisions submitted
Once the decisions are submitted, they are communicated to the ship representative (by email or system message).
View Decisions
Consult decisions from other Authorities
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It is possible to have an overview of the decisions taken by
other Authorities for each notification
Click on decisions from all Authorities
Consult decisions from other Authorities
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Comment inserted by the Authority
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More information on the NSW
prototype on
emsa.europa.eu/nsw.html
emsa.europa.eu