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MyChart for
RecruitmentCarrie Dykes, CTSI
Rachel Aleese, eRecord Analyst
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In Rochester, 86% are willing to participate
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Research Experience
• 47% of respondents have never been asked to
participate in a research study
• 38% said they did participate
• 15% were unsure or left the question blank
• 26% declined participation in a research study
• 74% said they had seen a research
advertisement in the past
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Motivators% that selected Moderately
Important or Very Important
It might help improve medical care for future generations 91
It might benefit my community 88
It might improve your own health 88
You or someone you care about had or has the disease
being studied
83
You are curious about the research study 82
You would receive some medical care at no cost 73
You would get paid 69
2019 Rochester Community Attitude Survey
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How’s it work?
• Research teams get recruitment consultation with CTSI
• Identify subjects (>18) who are eligible
• Get MyChart message IRB approved (MyChart Request
Form)- must include standard language
• eRecord team activates MyChart for Recruitment in EPIC
• Study Coordinator sends IRB approved message through
MyChart
• Patient indicates interested or not interested
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Caveats• Only adult studies
• No studies of a sensitive nature
• Recruitment plan with multiple channels
• Study must be required to be in OnCore
• Cannot send messages in bulk: one at a time
• Patient contact limited to 2 rounds
• Need to check if patient on other studies
• Roll out to institution in March or April
• No eRecord access? CTSI will fill that role
• Follow up with patients quickly- 2-3 business days
• Retract messages when study’s recruitment period ends
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MyChart for Recruitment Demo
Rachel Aleese
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Identifying Potential Patients: Reporting Workbench Report 95000
During the approval process for the use of MyChart for Research Recruitment, it will be determined which Criteria within Reporting Workbench is available/appropriate for use.
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Display Columns
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In this report example, we are searching All Patients who have “Yes” for the Criteria of “Research: OK to contact?”. This Criteria will only search for patients who have explicitly indicated within MyChart“OK to Contact” or have not indicated any MyChartrecruitment preference and are therefore set to our organizational default of “OK to Contact”.
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Example of report results
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Requests will not be
sent if:
• The patient is already associated with the study – the patient has responded to the MyChartrequest (either interested or not interested), or the patient has an active enrollment status.
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• The patient has indicated “Do not Contact” within their MyChart account.
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Sending the Request
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Research Studies Activity
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Patient E-mail from
MyChart
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Patient View within MyChart
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Research Studies
Page
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Research Preference Profile - Optional
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Patients can see their available studies (Recruitment Requests sent through MyChart), Active Studies and Non-Active studies if available. Studies include only those that the patient is enrolled in in eRecord.
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The Patient has responded