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Utilities Focused Asset Management &
Mapping for Parks
Penn State University - Masters in GIS Capstone Project
By: David G. Lautenschleger, P.S., GISP Surveying and Facilities GIS Coordinator
Advisor: Joseph A. Bishop, PhD
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Muskingum Watershed Conservancy District (MWCD) Background
Largest watershed in Ohio (8,000 sq. miles / 20% of state)Established in 1933 for flood control after the Great Flood of 1913, Ohio's greatest natural disaster with nearly 500 deathsSystem of 16 dams and reservoirsProvided Public's Works projects during depression$8 Billion in flood damage preventedPark system started in 1960's
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Atwood Lake ParkCharles Mill Lake ParkPleasant Hill Lake ParkSeneca Lake ParkTappan Lake Park
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What is the problem?Parks are over 50 years old and have endured a variety of modificationsUnknown utility locationsExcavations can lead to “surprises”Poor record keeping - Information in variety of formats and locationsInterruption of utility serviceUnhappy campersUnsafe conditions to construction crewsNEW SYSTEM NEEDED!
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Avoid Expensive ExcavationSimple projects turn into BIG problems!
Lack of utility knowledge creates additional expenses for future projects
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Employee safety and Utility interruption
http://blog.level3.com/wp-content/uploads/2011/08/landownerfibercut.jpg http://hamptonroads.com/2011/04/incidents-gas-line-power-pole-tangle-va-beach-traffic
http://www.nbcnewyork.com/news/local/Bayonne-Water-Main-Break-Avenue-E-52-Street-208420521.html
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GoalsDevelop a system in which multiple departments can easily access utility dataMaintain data in one location and make available to all staff via the InternetIncrease the amount of sharing of data district-wideOnce the advantages of GIS are realized, a more sharing and open philosophy will be adoptedIncrease efficiency for Utilities and Construction CrewsMake the information not typically available to field staff by implementing tablets/handheld GPS units, allowing problems to be resolved faster and generating a self- sufficient environment
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Current Location MethodsUtility Locator (metal only)Utility Camera
Ohio Utilities Protection Service (OUPS) Not for private utilitiesWalk project – compare and measure to existing structures
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Existing Data
Historical data: hand drawings on linens and mylar (1960's-1980's)CAD design files from expansions (1980's- present)Misc. field survey data from in-house survey (2001)Existing in-house CAD engineering drawingsInstitutional knowledge - MEMORY
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Where is the data?MWCD Engineering Department has majority of plans at Main Office in New Philadelphia, OhioConservation Department has limited amount of plans from easements and projects not directly affecting
parksParks keep miscellaneous maps and notes in Maintenance buildingsAdditional data stored
in off-site location
http://www.newsgroupdirect.com/blog/2011/01/20/binary-retention-reaches-810-days/raiders_of_the_lost_ark_government_warehouse_new/
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How to get into GIS?
Scan historical drawings and aerials
Georeference & digitize historical data
Georeference past projects and surveys created during construction projects
NEW SURVEY!
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Scanned historical documents
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Existing CAD documents
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Field survey of the current conditions
Locate ALL utility componentsManholes
Culverts
Water valves/boxes
Electrical boxes
Power Poles
Structures
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Field survey environment
4 Day work week: 10 hr. days: Monday-Thursday to minimize disruption to visitors
Signage and safety gear (vests, cones)
Communication with Park Manager & Park Rangers
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Field survey - QC/QA
Walk-through of entire project by surveyor with field
collected data
Walk-through of first set of deliverables by MWCD staff
Video of area provided for additional checks from office
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Horizontal and Vertical Survey Control
Use standardized local system
Ohio State Plane System – North Zone (NAD83 US Survey Feet-FIPS 3401)
Elevation Datum (NGVD29)
Well monumented for future use
A CORDINATE SYSTEM IS NECCESSARY!!
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Permanent MonumentationAll future surveys to utilize new control monuments on
Ohio State Plane Coordinate System
10” Diameter by 42” deep with aluminum cap and witness post.
12 placed throughout campground
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Develop Database Standards and Schema
Review with end-users
EngineeringWater/Waste-water maintenancePark ManagersPark Maintenance staffRecreation Management
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Database Standards and domains for consistency
Database also to include method of data collection for each entity to determine level of “trust” for each actual location. i.e. Survey Grade, Aerial, CAD, Handheld GPS, Scanned Document, etc.
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Merge historical plans by using the new survey data
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End Users - Office StaffArcGIS Desktop for Survey / GIS staff for updates and maintenanceArcGIS ONLINE for non-technical staff in Recreation and Conservation DepartmentsEmbed in MWCD website for construction updatesCreate web applications for MWCD staff as needed
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End Users - Field StaffSmart Phone (Android or iOS)Mobile options for quick reference of utility locationsHandheld GPS (Trimble GeoExplorer or Juno) with ArcPAD IMAGE: http://www.trimble.com/mappingGIS/geo-7-series.aspx
Survey crew to stake-out locations prior to excavation similar to Ohio Utilities Protection Service (OUPS)
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Future Maintenance
Future projects and utility installs documentedWork-flow document be createdUtility planning (Project Engineer)Construction (Const. & Utility Crews)As-built survey (Survey Technician)GIS updates (GIS Specialist)MWCD Engineering Dept. consists of Survey and GIS staff to fulfill this need
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Benefits of GIS in Park Management
Limit duplication of data capture and maintenance
Consistency with multiple parks
Education/transfer of knowledge
Managing Facilities with current information
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Lessons Learned
Consultant Communication: Survey staff needs to have understanding of final product
Internal Communication: Maintain constant communication with end-users (primarily park staff)
Project Schedule: Perform fieldwork in off season with less traffic and obstructions
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Project Time-line
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Presentation Information
2014 Ohio Parks and Recreation Association (OPRA) Conference and Trade Show
Kalahari Conference Center
Sandusky, Ohio
February 2-5, 2014
www.opraonline.org
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ReferencesPublications
Buckley, A. (2012 Summer) Designing Great Web Maps. ArcUser, vol. 15, p.50
Jenkins, H. (1976) A Valley Renewed, The History of the Muskingum Watershed Conservancy District. The Kent State University Press
Saine, A. (2012, Fall) Town Sharpens Proactive Sewer System Management. ArcNews, vol. 34, p. 37
Internal MWCD documents
Burke, T. (2000) Needs Assessment and Feasibility Study for Muskingum Watershed Conservancy District, Peak Geo-Design, Inc.
Schreiner, B. 1997-2004 GIS Group files, former Docks and Marinas Coordinator – MWCD, Retired 2011.
Websites Diethorn, B. (2005) Coordinating National Park Management with GIS. Retrieved Sept. 2, 2013 from http://www.nps.gov/gis/odyssey/2006/thursday.html
Turner, T. (2008-9) Mapping and Managing Potable Water Infrastructure Assets. ArcNews Retrieved Oct. 15, 2013 from http://www.esri.com/news/arcnews/winter0809articles/mapping-and-managing.html
Minami, M. (2011) ARCGIS ONLINES VS ARCGIS EXPLORER ONLINE, ArcGIS Resources Retrieved Nov. 18, 2013 from http://forums.arcgis.com/threads/36353-ARCGIS-ONLINES-VS-ARCGIS-EXPLORER-ONLINE
Mayo, M. (n.d.) Enhancing Water Department Efficiency - Using GIS and GPS to produce quality maps of rural water system features. ArcUser Retrieved Oct. 15, 2013 from http://www.esri.com/news/arcuser/0408/bamah2o.html
Hamil, D. (n.d.) Your Mission, Should You Choose To Accept It: Project Management Excellence. GeoCommunity Retrieved Oct. 15, 2013 from http://spatialnews.geocomm.com/features/mesa1/
Projects 2009 - GPS/GIS Asset Inventory Chippewa Subdistrict – Muskingum Watershed Conservancy District Retrieved Oct. 10, 2013 from http://chippewa.mwcd.org/html/at_work/2009_cap_inv_GIS.htm
GIS Program – Role & Function. National Park Service – U.S. Department of the Interior. Retrieved Oct. 10, 2013 from http://www.nps.gov/gis/gis_program/role.html
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AcknowledgementsJoseph Bishop, PhD, PSU Advisor
Beth King, PSU Assistant Program Manager
Boris Slogar, P.E., M.P.M., MWCD Chief Engineer
Doug Little, P.E., Project Engineer
Michael Kobilarcsik, MWCD Survey Technician
Jeremy Hoffer, MWCD Tappan Lake Park Manager
Mary Burley, MWCD Human Resources
Bodo & Associates, Inc., Surveying & Mapping
and of course, an extremely patient family
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Questions?