MINUTES
Ordinary Meeting of Council
19th November 2014
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SHIRE OF CARNAMAH
ORDINARY MEETING OF COUNCIL 19TH
NOVEMBER 2014
MINUTES __________________________________________________________________
TABLE OF CONTENTS ___________________________________________________________________
Page
DISCLAIMER
5
1. DECLARATION OF OPENING....................................................... 6
2. RECORD OF ATTENDANCE.......................................................... 6
Present...............................................................................................
Apologies..........................................................................................
Leave of Absence (Previously Approved)........................................
6
6
6
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN
ON NOTICE.........................................................................................
7
4. PUBLIC QUESTION TIME............................................................... 6
5. APPLICATIONS FOR LEAVE OF ABSENCE............................... 7
6. DISCLOSURE OF INTEREST.......................................................... 7
7. PETITIONS, DEPUTATIONS AND PRESENTATIONS............... 7
8. ANNOUNCEMENTS BY THE PRESIDING PERSON
WITHOUT DISCUSSION..................................................................
8
9. CONFIRMATION OF MINUTES..................................................... 8
364870 9.1. Ordinary Meeting of Council 15th
October 2014 (as circulated)....... 8
364871 9.2 Audit Committee Meeting of Council 15th
October 2014 (as
circulated)............................................................................................... 9
364872 9.3 Audit Committee Meeting of Council 19th
November 2014 (to be
circulated)............................................................................................... 9
10. MANAGEMENT REPORTS............................................................. 10
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10.1. FINANCE REPORTS.......................................................................... 10
364873 10.1.1 Accounts for Payment............................................................................ 10
File: ADM0075
(Attachment 10.1.1.)
364874 10.1.2 Financial Reports to 31st October 2014............................................. 12
File: ADM0075
(Attachment 10.1.2.)
364875 10.1.3 Budget Amendments – Various............................................................. 14
File: ADM0167
10.2. ADMINISTRATION REPORTS....................................................... 16
364876 10.2.1 Proposed Barn Style Shed Lot 54 (20) Caron Street Carnamah............ 16
File: ADM0273 / A30
(Attachment 10.2.1)
364877 10.2.2 Proposed Eneabba Landfill Site – Update............................................. 18
File: ADM0253
(Attachments 10.2.2a / 10.2.2b)
364878 10.2.3 Proposed Policy – Petroleum, Mining and Extractive Industries.......... 21
File: ADM0253
(Attachment 10.2.3)
364879 10.2.4 Funding Arrangements: Handover of Eneabba-Coolimba Road........... 23
File: R086
(Attachments 10.2.4a / 10.2.4b / 10.2.4c)
364880 10.2.5 Retention and Renovation of Former Carnamah Police Station.......... 28
File: ADM0310
(Attachment 10.2.5)
364881 10.2.6 Tender 08/14: Supply and Delivery of Gravel....................................... 30
File: Tender 08/14
364882 10.2.7 Tender 09/14: Hire of Prime Mover..................................................... 32
File: Tender 09/14
364883 10.2.8 Proposed Sale of Lot 101 Bierman Place Carnamah............................. 34
File: ADM0222
364884 10.2.9 Sale of Surplus Items by Tender........................................................... 36
File: Tenders 12/14 – 21/14
(Attachment 10.2.9)
10.3. CONFIDENTIAL REPORTS............................................................. 38
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11. ORDERING THE COMMON SEAL................................................ 38
12. REPORTS OF COMMITTEES AND MEMBERS.......................... 38
13.
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN...................................................................................................
38
14. NOTICE OF MOTIONS..................................................................... (For consideration at the following meeting, if given during the meeting)
38
15. NEW BUSINESS OF AN URGENT NATURE ADMITTED BY
COUNCIL.............................................................................................
38
16. CLOSURE OF MEETING................................................................. 38
APPENDICES
APPENDIX “A” MINUTES OF ORDINARY MEETING OF COUNCIL
15th
OCTOBER 2014 AS CIRCULATED.
APPENDIX “B: MINUTES OF AUDIT COMMITTEE OF COUNCIL
15th
OCTOBER 2014 AS CIRCULATED
APPENDIX “C” MINUTES OF AUDIT COMMITTEE OF COUNCIL
19th
NOVEMBER 2014 TO BE CIRCULATED
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SHIRE OF CARNAMAH
DISCLAIMER
No responsibility is implied or accepted by the Shire of Carnamah for any act, omission or
statement or intimation occurring during Council or committee meetings.
The Shire of Carnamah disclaims any liability for any loss whatsoever and howsoever caused
arising out of reliance by any person or legal entity on any such act, omission or statement or
intimation occurring during Council or committee meetings.
Any person or legal entity who acts or fails to act in reliance upon any statement, act or
omission made in a Council or committee meeting does so at that person’s or legal entity’s
own risk.
In particular and without detracting in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for a licence, any statement or
intimation of approval made by any member or officer of the Shire of Carnamah during the
course of any meeting is not intended to be and is not taken as notice of approval from the
Shire of Carnamah.
The Shire of Carnamah advises that anyone who has any application lodged with the Shire of
Carnamah shall obtain and should only rely on WRITTEN CONFIRMATION of the
outcome of the application, and any conditions attaching to the decision made by the Shire of
Carnamah in respect of the application.
Signed: ____________________________
CHIEF EXECUTIVE OFFICER
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SHIRE OF CARNAMAH
___________________________________________________________________________
MINUTES
ORDINARY MEETING OF COUNCIL
Held in the CARNAMAH COUNCIL CHAMBERS, CARNAMAH
On WEDNESDAY 19th November2014
Commencing at 2.00PM
_______________________________________________________________________
1. DECLARATION OF OPENING
In the absence of the President, Cr Merle Isbister and Deputy President Cr Ian Stirling,
the Chief Executive Officer called for nominations for Chairperson for the Meeting.
Moved Cr Kikeros, Seconded Cr Bowman that Cr Wooltorton be nominated to Chair
the Audit Committee Meeting. Carried 5-0
Cr Wooltorton took the chair and declared the Meeting open at 2.05pm
2. RECORDS OF ATTENDANCE
Present:
Cr M Isbister President In: 3.17pm
Cr C Kikeros Councillor
Cr D Wooltorton Councillor
Cr E Cockin Councillor
Cr I Bowman Councillor
Cr S Laundy Councillor
Mr W Atkinson Chief Executive Officer
Mr I Walsh Deputy Chief Executive Officer
Ms J Hayley Executive Secretary / Project Officer
Apologies:
Cr I Stirling Deputy President
Leave Of Absence (Previously Approved)
Nil
Members of the Public
Rhonda Wellington Jody Smith Brenda Bowman
Heather Sewell Lee-Ann Dring Lydia Haeusler
Kirstie Lafferty Jaime Yallop Scott Bowman
Ron Speldewinde Peter Wittwer Paulina Wittwer
Veronica Davies Margaret Waterman Catie Davenport
Ray Hortin
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3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN
ON NOTICE
Nil
4. PUBLIC QUESTION TIME
Nil
5. APPLICATIONS FOR LEAVE OF ABSENCE
Moved: Cr Cockin
Seconded: Cr Kikeros
That Councillor Cockin and Councillor Stirling be granted leave of absence from the
December 2014 meeting of Council
CARRIED 5 - 0
6. DISCLOSURE OF INTEREST
Cr Laundy declared an Indirect Financial Interest in Item 10.2.5
Cr Isbister declared a Proximity Interest in Item 10.2.8
7. PETITIONS, DEPUTATIONS AND PRESENTATIONS
Representatives from the Department of Mines and Petroleum (DMP) and the
Department of Water (DoW) made a presentation to the meeting to advise on the
current legislative framework and protection of water resources as it relates to onshore
oil and gas activities
Representatives from DMP were Jason Medd and Brad Jakowyna and Luke Earnshaw.
Stephen Watson represented the Department of Water.
Several members of the public were in attendance and took the opportunity to ask
questions after the presentations.
Cr Isbister entered the meeting at 3.17pm
Cr Wooltorton thanked the guests for their attendance.
3.30pm
Moved: Cr Kikeros
Seconded: Cr Bowman
That Council meeting is adjourned.
CARRIED 6 – 0
Cr Isbister took the Chair and thanked Cr Wooltorton for filling in during her
absence.
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3.42pm Cr Wooltorton left the meeting
3:43pm
Moved: Cr. Bowman
Seconded: Cr Kikeros
That Council meeting resume.
CARRIED 5 – 0
3.45pm Cr Wooltorton returned to the meeting
Representatives from DMP and DoW and all members of the public except Catie
Davenport and Paulina Wittwer , left the Meeting
8. ANNOUNCEMENTS BY THE PRESIDING PERSON
WITHOUT DISCUSSION
Nil
9. CONFIRMATION OF MINUTES
9.1 MINUTES OF ORDINARY MEETING OF COUNCIL HELD
15th
OCTOBER 2014
As Circulated
VOTING REQUIREMENT:
Simple Majority
COUNCIL RESOLUTION 364870 ITEM: 9.1
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That the Minutes of the Ordinary Meeting of Council held on the 15th
October 2014 be
accepted as a true and correct record.
CARRIED 6-0
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9.2 MINUTES OF AUDIT COMMITTEE MEETING OF COUNCIL HELD
15th
OCTOBER 2014
As Circulated
VOTING REQUIREMENT:
Simple Majority
COUNCIL RESOLUTION 364871 ITEM: 9.2
Moved: Cr Laundy
Seconded: Cr Kileros
That the Minutes of the Audit Committee Meeting of Council held on the 15th
October
2014 be accepted as a true and correct record and that Council adopts all
recommendations therefrom.
CARRIED 6-0
9.3 MINUTES OF AUDIT COMMITTEE MEETING OF COUNCIL HELD
19th
NOVEMBER 2014
To Be Circulated
VOTING REQUIREMENT:
Simple Majority
COUNCIL RESOLUTION 364872 ITEM: 9.3
Moved: Cr Wooltorton
Seconded: Cr Bowman
That the Minutes of the Audit Committee Meeting of Council held on the 19th
November
2014 be accepted as a true and correct record and that Council adopts all
recommendations therefrom.
CARRIED 6-0
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10 MANAGEMENT REPORTS
10.1 FINANCE REPORTS
10.1.1. ACCOUNTS FOR PAYMENT
SUMMARY
Council to confirm the payment of creditors for the period 4th
October – 7th
November 2014
in accordance with the Local Government (Financial Management) Regulations 1996 section
13(1).
ATTACHMENT
Copy of list of accounts paid (EFT & cheque payments), which will enable Council to
confirm the payment of its creditors in accordance with Local Government (Financial
Management) Regulations 1996, Section 13(1).
BACKGROUND
Financial Regulations require a schedule of payments made through the Council bank
accounts to be presented to Council for their inspection. The list includes details for each
account paid incorporating the payee’s name, amount of payment, date of payment and
sufficient information to identify the transaction.
COMMENT
Invoices supporting all payments are available for inspection. All invoices and vouchers
presented to Council have been certified as to the receipt of goods and the provision of
services and as to prices, computations and costings, and that the amounts shown were due
for payment.
CONSULTATION
Nil
STATUTORY ENVIRONMENT
Local Government Act 1996, Section 6.4 Financial Report
Local Government (Financial Management) Regulations 1996 -
Section 12 Payments from municipal fund or trust fund;
Section 13 Lists of accounts; and
Section 15 Rounding off figures
Applicant: N/A
Location / Address: N/A
File Ref: ADM075
Disclosure of Interest: Nil
Date: 11th
November 2014
Author: Deputy Chief Executive Officer
Attachments: 10.1.1 Cheque & EFT Listing
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POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
Nil
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364873 ITEM: 10.1.1
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That payment listed as attachment 10.1.1. List of Accounts Due and Paid for the period 4th
October – 7th
November 2014; and paid by the Chief Executive Officer under delegated
authority of Council, or by the Deputy CEO (in the Chief Executive Officer’s absence) as
delegated by the Chief Executive Officer including:
Manual Municipal cheques: 22345 - 22349
Municipal cheques: 27859- 27864
Municipal EFT’s: 7388 - 7484
Trust Cheques: 300349 - 300353
Payroll direct debits: #8, #9 and #10
Municipal Direct Debits 31102014
Totalling $966,120.61 be approved and passed for payment.
CARRIED 6-0
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SUMMARY
A Statement of Financial Activity and other supplementary financial information is produced
monthly as part of the Council meeting agenda.
BACKGROUND
The attached financial report for the period 1 July 2014 to 31 October 2014 (marked 10.1.2)
has been prepared in accordance with the Local Government Financial Management
Regulations.
COMMENT
Included with this report is the following:
Statement of Financial Activity for the period 1 July 2014 to 31 October 2014;
Summary Rates Trial Balance Report as at 31 October 2014;
Cash and Investment Listing;
Debtors Listing:
Other Supplementary Information;
CONSULTATION
Nil
STATUTORY ENVIRONMENT
Local Government (Financial Management) Regulation 34 - Financial activity statement
report — s. 6.4
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
Nil
VOTING REQUIREMENT
Simple Majority
10.1.2. FINANCIAL REPORTS TO 30 SEPTEMBER 2014
Applicant: N/A
Location / Address: N/A
File Ref: ADM0075
Disclosure of Interest: Nil
Date: 10th
November 2014
Author: Deputy Chief Executive Officer
Attachments: 10.1.2 Monthly Statement of Financial Activity,
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OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364874 ITEM: 10.1.2
Moved: Cr Bowman
Seconded: Cr Kikeros
That Council receive the Statement of Financial Activity for the period 1 July 2014 to
31 October 2014; and other supplementary financial information as presented.
CARRIED 6-0
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10.1.3 BUDGET AMENDMENTS – VARIOUS
Applicant: N/A
Location / Address: N/A
File Ref: ADM0167
Disclosure of Interest: Nil
Date: 11th
November 2014
Author: Deputy Chief Executive Officer
BACKGROUND
The 2014/15 budget was based on a number of assumptions including the value of surplus
funds carried forward and the estimation of road grants income.
COMMENT
Now that the financial statements for the year ended 30th
June 2014 have been completed and
audited, the actual surplus funds carried forward to the 2014/15 year has been reduced down
by $76,809 (from $1,393,526 to $1,316,717)
The Roads to Recovery program has been extended for a further four (4) years however
Council’s annual grant allocation has been reduced from $192,833 to $183,789. This can be
offset by reducing the expenditure to match the income.
It is recommended that that the 2014/15 budget be amended as follows:
G/L Account # Description
(Saving) /
Extra Cost
$
Income
1200 Other Grant Funding (32,000)
0517
Contributions & Donations (Refund of B/F Brigade
ESL 2013/14) (6,232)
1471 Insurance Reimbursements (18,714)
1202 Grants & Subsidies - Roads to Recovery 9,044
Expenditure
U002 Bunjil Carnamah Rd 23,875
U005 Winchester East Rd - Seal Upgrade (9,044)
0453 Consultants/Relief Staff (43,738)
(76,809)
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STATUTORY ENVIRONMENT
Section 6.8 of the Local Government Act 1995 states ‘… a local government is not to incur
expenditure from its municipal fund for an additional purpose except where the expenditure:
a) is incurred in a financial year before the adoption of the annual budget by the local
government;
b) is authorised in advance by resolution; or
c) is authorised in advance by the mayor or president in an emergency…’
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
It is considered there would be no adverse impact on Council financial position at the 30th
June 2015.
VOTING REQUIREMENT
ABSOLUTE majority.
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364875 ITEM: 10.1.3
Moved: Cr Bowman
Seconded: Cr Kikeros
That Council notes and amends the 2014/15 budget as follows:
Account # $
6002 Reduce surplus b/fwd -76,809
1200 Increase income 32,000
0517 Increase income 6,232
1471 Increase income 18,714
1202 Reduce income -9,044
U002 Increase expenditure -23,875
U005 Reduce expenditure 9,044
0453 Reduce expenditure 43,738
CARRIED BY ABSOLUTE MAJORITY 6-0
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10.2. ADMINISTRATION REPORTS
10.2.1 PROPOSED BARN STYLE SHED – LOT 54 (20) CARON STREET
CARNAMAH
Applicant: Martin Beck
Location / Address: Lot 54 Caron Street Carnamah
File Ref: ADM0273 / A30
Disclosure of Interest: Nil
Date: 7th
November 2014
Author: Deputy Chief Executive Officer
Attachments: 10.2.1 Photographs of Proposed Building Site
SUMMARY
This report recommends that Council grant planning approval for the erection a barn style
shed on lot 54 (20) Caron Street, Carnamah subject to the following conditions:
1. That no windows are introduced above fence level on the southern boundary capable
of invading neighbours privacy.
2. That the outbuilding is not used for any habitable purposes in the future
BACKGROUND
The Shire is in receipt of a building application from Nusteel Patios and Sheds for a Barn
Style shed on lot 54 (20) Caron Street, Carnamah. The overall height of the shed is 5.71m,
virtually a two storey building.
Council does not have a policy on class 10 building heights and sizes but does have
discretionary powers under its Town Planning Scheme to consider if the building does not
affect the amenity of the area and does not encroach on the privacy of neighbouring lots.
The Residential Planning Codes are automatically adopted by Council under its Town
Planning Scheme but they are very restrictive in their application to Country areas, where the
zoning table lists the building as “D” use giving Council the discretion to approve should it
wish to do so. An inspection of the site was carried out by Council’s Health/Building Officer
(pictures attached) to consider any issues with the proposed building on the site that may
impact on the amenity of the area.
COMMENT
The Shire of Carnamah Local Planning Scheme No.2, section 5.8.5 and 5.8.6, Development
of Out buildings and other structures states:
Within all zones planning and building approval will be granted to outbuildings appurtenant
to a dwelling provided all building setbacks and building separate requirements have been
complied with; The buildings are of single storey construction; and are located behind any
residence on site.
Council shall determine the development standards, including height, area, setbacks and
construction materials for outbuildings; carports or garages; pergolas; shade houses or
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conservatories; sheds or workshops; and any accommodation intended to house livestock,
including kennels, stables, aviaries, fowl house or pigeon lofts.
The proposed building, although is in excess of a standard height, should still be considered
as a single storey with the conditions as per the recommendation.
CONSULTATION
Mr Trevor Brandy – Manager Regulatory Services
STATUTORY ENVIRONMENT
Residential Planning Codes
Shire of Carnamah Local Planning Scheme No.2
POLICY IMPLICATIONS
Each application should be judged on its merits.
FINANCIAL IMPLICATIONS
Subject to the appropriate building fee
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364876 ITEM: 10.2.1
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That Council grant planning approval for the erection a barn style shed on lot 54 (20)
Caron Street, Carnamah subject to the following conditions:
1. That no windows are introduced above fence level on the southern boundary
capable of invading neighbours privacy.
2. That the outbuilding is not used for any habitable purposes in the future
CARRIED 6-0
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10.2.2 PROPOSED ENEABBA LANDFILL SITE – UPDATE
Applicant: N/A
Location / Address: Lot 10240 Mineral Sands Road Eneabba
File Ref: ADM0253
Disclosure of Interest: Nil
Date: 10th
November 2014
Author: Mr Gordon Houston – Dallywater Consulting/CEO
Attachments: Letters (copies) – 10.2.2a Minister for Mines & 10.2.2b
Department of State Development
SUMMARY
That Council note and endorse the actions taken in progressing approval processes and
clarifying future responsibilities with respect to contamination associated with the
acquisition of portion of Eneabba Lot 10240
BACKGROUND
Council at its meeting on the 15th
October 2014, resolved as follows:
That Council, in pursuance of Section 75 of the Planning and Development Act 2005 amend
the Shire of Carnamah Local Planning Scheme No 2 by:
Rezoning that portion of Lot 10240 Mineral Sands Road, Eneabba, from “Rural” zone to
“Public Purposes – Rubbish Tip” local scheme reserve, as more clearly shown on the
scheme amendment map.
and:
That the DSD and DoM be formally requested to ensure and confirm that all aspects of
the requirements on the Company to remediate and or restore the subject land have been
met prior to its release, and that those deliberations included a requirement for the
Company to prove that the site is free from the contamination subject of the
contaminated sites registration current for the whole of Lot 10240 to the satisfaction of
the Contaminated Sites Branch (CSB) of the DER.
That the Shire accepts the CSB’s offer of assistance and advice and provide a letter of
representation to Dallywater Consulting confirming the Shire’s approval for it to act as
its representative in this regards.
That the Contract of Sale document not be signed until the above-mentioned
confirmation has been received from the DSD and DoM and Council has assessed the
agency advice to ensure that it provides the requisite sureties.
From information received from the Contaminated Sites Branch, the PCIR classification of
this site related to information that hydrocarbon contamination (e.g. from petrol, diesel or oil)
was present in soil at a former heavy vehicle refueling site, located on Lot 10240. The
classification also identified that radionuclide contamination is potentially present in
groundwater on the site, near the southern boundary.
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The Branch also indicated that additional information was available to suggest that
groundwater at the site is also potentially impacted by other contamination, predominantly
near the southern boundary.
COMMENT
An application for subdivision can be made in the usual manner however, per Section 58(6) (a)
of the Contaminated Sites Act, the WAPC cannot approve a subdivision on land with a PCIR
listing without “seeking, and taking into account, the advice of the CEO as to the suitability
of the land for the subdivision, amalgamation or development.”
Therefore, when the Contaminated Sites Branch is approached by the WAPC re this subdivision,
it may require an investigation to be undertaken into the nature and extent of contamination
at or on various parts of the site. Currently, it is understood that Iluka undertake regular
groundwater monitoring focusing on the southern portion of the site. However, DER has no
specific information in relation to soil or groundwater contamination arising from the Iluka
operations impacting on the small north western portion of the site currently used by the
Shire as a landfill and thus, does not currently hold any information to suggest that any
contamination is present in that area.
It would therefore appear to be in the best interests of the Shire to distinguish contractually
between responsibility for contamination arising from their operation of the landfill and
responsibility for pre-existing contamination affecting soil or groundwater arising from the
Iluka operations.
Letters to the Department of State Development and the Department of Mines have been
prepared and sent ( copies attached) requesting that as part of their approval to release the
subject land for subdivision, that they consider conditioning their approvals such that Iluka
are required to describe the location, nature and extent of any contamination on Lot 10240,
the assessments (and results of same) being undertaken by the company to monitor the
contamination and whether the contamination is present on or likely to impact the landfill site
in the future.
DoM have advised that as part of the surrender of a portion of the mining lease, they will (as
a matter of course) be sitting with the relevant agencies (and the Contaminated Sites Branch)
to discuss the requirements to be imposed on Iluka in surrendering the land to the satisfaction
of those agencies.
CONSULTATION
CEO – Shire of Carnamah
Mr Gordon Houston – Dallywater Consulting
STATUTORY ENVIRONMENT
Nil
POLICY IMPLICATIONS
Nil
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FINANCIAL IMPLICATIONS
Nil
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364877 ITEM: 10.2.2
Moved: Cr Bowman
Seconded: Cr Cockin
That Council note and endorse the actions taken in progressing approval processes
and clarifying future responsibilities with respect to contamination, associated with
the acquisition of portion of Eneabba Lot 10240.
CARRIED 6-0
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10.2.3 PROPOSED POLICY – PETROLEUM, MINING AND EXTRACTIVE
INDUSTRIES
Applicant: N/A
Location / Address: N/A
File Ref: ADM0072
Disclosure of Interest: Nil
Date: 3rd
November 2014
Author: Chief Executive Officer
Attachments: 10.2.3 Draft Policy – Petroleum, Mining and Extractive
Industries
SUMMARY
This report recommends that Council adopt the attached draft policy on Petroleum, Mining
and Extractive Industries.
BACKGROUND
For the last two years there have been concerns about the emergence of the unconventional
gas (fracking) industry in the region, particularly with respect to the potential impact on the
environment, water aquifers and landholders rights. In September, Mr Ray Hortin and Mr
John Brown of the Eneabba P.O.W.E.R group made a presentation to Council on the
concerns associated with Companies carrying out fracking within the Shire of Carnamah.
Amongst other things in its presentation, the P.O.W.E.R group raised the following concerns:
In this area what can we expect?
1) We can expect many wells to be drilled and fracked. It is impossible to say how many
but it is likely that it will be thousands. High impact.
2) It will have much infrastructure; pipelines, compressor stations, roads, well pads, etc
3) It will have greatly increased activity, with full on drilling, fracking, pipe laying and
the construction of processing and other infrastructure.
4) Where will the workforce live and how many will be local?
5) Property owners what can they expect? They do not own the Gas?
6) What can locals living in the area expect?
7) What will happen to property prices: For houses, for farming properties?
8) How safe are our pristine water aquifers?
9) What will happen to Nature Reserves and National Park?
10) And what will happen to our environment.
Further to the presentation, the Shire has included references to the P.O.W.E.R group
presentation in its local newsletters to help in raising community awareness.
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COMMENT
Within the Shire of Coorow there is also consternation about fracking operations and at the
Coorow Shire Council’s Meeting of the 17th
September 2014, the Shire adopted a policy on
Petroleum, Mining and Extractive Industries. This was circulated to Council at its October
meeting and considered to be a good example which could be replicated by the Shire of
Carnamah.
Mr Darren Friend, the CEO of the Shire of Coorow, kindly consented to Carnamah adapting
the material within the policy adopted by Coorow to use in formulating a policy of its own.
Accordingly, a draft policy for the Shire of Carnamah has been prepared and attaches to this
report.
It has to be noted however that because of the lack of jurisdiction that local government has
over petroleum, mining and extractive industries, in practical terms the only influence that it
can exert is through advocating community concerns.
CONSULTATION
Mr Darren Friend CEO Shire of Coorow
STATUTORY ENVIRONMENT
Petroleum and Geothermal Energy Resources Act 1967
POLICY IMPLICATIONS
If the proposed policy is adopted in will be included in the Shire of Carnamah Policy
Manual and will be subject to periodical review.
FINANCIAL IMPLICATIONS
Nil
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364878 ITEM: 10.2.3
Moved: Cr Laundy
Seconded: Cr Kikeros
That Council adopt the attached draft policy on Petroleum, Mining and Extractive
Industries.
CARRIED 6-0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 23 | P a g e
10.2.4 FUNDING ARRANGEMENTS: HANDOVER OF ENEABBA –
COOLIMBA ROAD
Applicant: N/A
Location / Address: Eneabba-Coolimba Road
File Ref: R086
Disclosure of Interest: Nil
Date: 11th
November 2014
Author: Chief Executive Officer
Attachments: 10.2.4a Project Proposal: Eneabba–Coolimba Road
10.2.4b Quantity and Estimates
10.2.4c Road Project Submission
SUMMARY
This report recommends that the actions that have been initiated to ensure that the upgrading
works required to bring the Eneabba–Coolimba Road to a standard agreed to by Main Roads
WA and the Shire of Carnamah and the proposed funding arrangements, be noted by Council.
BACKGROUND
Council at its ordinary meeting held on the 18th
June 2014, resolved:
That Council agrees to the handover of the Eneabba–Coolimba Road from Main
Roads WA to the Shire if Carnamah, effective from the 30th
June 2014, subject to the
formalised terms and conditions agreed to.
The formalised terms and conditions agreed to were encompassed in the following
document:
…………………………………………………………………………………………………...
BASIS OF AGREEMENT
HANDOVER OF THE ENEABBA – COOLIMBA ROAD TO THE
SHIRE OF CARNAMAH
Parties to the Agreement:
Main Roads Western Australia (MRWA)
AND
Shire of Carnamah
9-11 Macpherson Street
Carnamah (The Shire)
Recitals:
A. WHEREAS MRWA agrees to deproclaim the Eneabba – Coolimba Road (M048) and
to transfer responsibility for the road to the Shire of Carnamah.
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 24 | P a g e
B. WHEREAS the Shire agrees to accept the transfer of the Eneabba – Coolimba Road
from MRWA and for the road to be designated a local road for which the Shire will
take responsibility.
Background
The Eneabba - Coolimba Road was proclaimed as a (local government) secondary road on
the 1st July 1976 and subsequently proclaimed as a main road on the 1st August 1995.
Main Roads Western Australia (MRWA) has undertaken a classification assessment and has
determined that the road no longer meets the criteria for a main road.
The road will be deproclaimed as a main road and will revert to a local road under the care,
control and management of the Shire of Carnamah.
Location of the Eneabba – Coolimba Road:
The Eneabba – Coolimba Road commences at Brand Highway immediately west of the
Eneabba townsite and terminates at Indian Ocean Drive. The length of the road is 27.37
kilometres.
Functions of the Eneabba – Coolimba Road:
The road provides several functions, including:
Major link between Indian Ocean Drive and Brand Highway. In times of emergency
bushfire situations and major traffic incidents on Indian Ocean Drive, traffic is
diverted to Brand Highway as an alternative route to Geraldton;
Tourism traffic associated with travellers accessing the coast from points inland and
also for tourists accessing Lake Indoon;
Mine workers commuting route. Iluka employees domiciled in Leeman and Dongara
use the road in their daily commute to the Iluka mine site at Eneabba;
Major agricultural lime sands route. The road comprises the first leg of a major lime
sands route from the coast to Carnamah and points eastward to the northern and
eastern agricultural areas. Heavy haulage traffic generated through this activity has
been in the vicinity of 60,000 tonnes per annum and has recently increased to 80,000
tonnes. This is expected to further increase on a long term basis.
Agreed conditions relating to the handover of the road:
Recent assessments of the condition of the road and discussions between MRWA and the
Shire on the current and forecasted significance of the Eneabba-Coolimba Road in fulfilling
its multipurpose functions have resulted in agreement between the parties for the following
works to be undertaken:
1. Existing gravel shoulders to be reconditioned to a formation width of 9.0 metres.
2. Widening of nominal bitumen seal width to 7.2 metres. It is acknowledged that the
increase in lime sand cartage on this road will require the seal width to be 7.2m
nominal width. This will then comply with the RRG assessment table standard for this
volume and category of traffic.
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 25 | P a g e
3. Widening of culverts to accommodate 9.0 metre formation;
4. Correction of undulating sections of bitumen;
5. Investigation and proving up of strategic gravel supplies closer to the Eneabba-
Coolimba Road which will be accessible to the Shire and Main Roads.
MRWA agrees that it will fund the works associated with the Shire programming and
delivering the required gravel shoulder work and widening of the bitumen seal to 7.2 metres.
MRWA and the Shire accepts that this work will be programmed and delivered over a 2-6
year period commencing from the 2014/15 financial year.
Within 12 months from the signing of the handover agreement, MRWA agrees to investigate
and prove strategic gravel supplies closer to the Eneabba-Coolimba Road which will be
accessible to the Shire and MRWA.
…………………………………………………………………………………………………
In a spirit of cooperation, this was communicated to the Main Roads WA (Midwest Regional
Office) on the 19th
June 2014. This was done because there was some urgency by the State
Government in divesting itself of certain infrastructure assets, of which the Eneabba–
Coolimba Road is one. It is understood that this was to assist the State Government in
demonstrating an improved performance by reducing its financial liabilities.
During the months leading up to the 1st July 2014 handover date, repeated assurances were
given to the Shire by MRWA that the handover of the road could not occur until the
agreement had been signed off by both parties. On the 1st August 2014 however, the
deproclomation of the road as a main road was gazetted, which effectively transferred
ownership of the road back to the Shire of Carnamah. Given that the terms and conditions of
the handover of the road had not been formalised by MRWA; and the previous assurances
that the Shire would have to sign off on the handover before the road became a Shire
responsibility; this not only gave cause for concern to the CEO of the Shire, but also came as
a surprise to senior staff at the MRWA Midwest - Gascoyne Regional Office.
Since that time, the Shire has initiated discussions and obtained tacit agreement from the
Regional Manager and the Network Manager of the MRWA Midwest – Gascoyne Region as
to what staged works should be carried out to bring the road up to the agreed standard.
On the 7th
October 2014, after having had a meeting in Carnamah with the MRWA Midwest
– Gascoyne Region Regional Manager and Network Officer, and at which there was general
agreement as to how this project should be staged and funded, the CEO sent the following
email to the Network Manager:
…………………………………………………………………………………………………
Hello Mark,
Further to our discussions this afternoon, I have amended the Project Proposal for the
Eneabba – Coolimba road as required (changes highlighted in yellow). The other
documentation relating to this
project is also herewith submitted in electronic form as requested.
In summary the actions to be taken from here are as follows:
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 26 | P a g e
Documentation to be checked by you for finalisation;
Works scoping (auger work and discussion on best ways of carrying out stage 2) to be
arranged by you. Mal to be involved;
Shire to call tenders for the supply and delivery to stockpile of 18000 m3 of gravel;
Shire to submit Road Project Submission ( in the form of Appendix 2) for approval;
Project number for 2014/15 (Stage 1 - $400,000) to be allocated by you.
I think I have covered all bases. Please let me know if I have missed anything.
Kind Regards
Bill Atkinson - CEO
Shire of Carnamah …………………………………………………………………………………………………
NOTE: Copies of the Project Proposal, Road Project Submission form and the Quantity and Cost Estimates are attached to this report.
As no response had been received to by the time that the CEO attended a Regional Road
Group meeting in Geraldton on the 24th
October 2014 he took the opportunity to follow up
the matter on that day with the MRWA Network Manager.
On the 30th
October 2014, again due to no further response, the CEO initiated a telephone
conversation with the Network Manager who advised that the matter had not been given
attention due to other priorities. Advice was given however that the Regional Manager
was in agreement in principal with the Shires position and will endeavor to finalise a
formal agreement for funding the agreed works associated with the handover of the road
by the end of the 2014 calendar year. The CEO offered to initiate a meeting with the
Minister for Transport if the MRWA Regional Office believed that this would be of
assistance.
COMMENT
The principal concern of the CEO and the Manager of Works and Services is that the Shire
will be left with a significant financial impost if the agreed staged upgrade of the road is not
funded by Main Roads WA. Funding of $400,000 has been allocated for the 2014/15
financial year by MRWA which will be applied to securing and stockpiling gravel for the
project and in extending culvert pipes and installing headwalls.
It was felt prudent to summarise the situation in this report with respect the state of play with
the handover agreement and the funding position.
If the promised action by MRWA does not come to pass for any reason and it necessary to
pursue this matter through to a satisfactory conclusion at a political level, the CEO would
appreciate some elected member support at any meetings or representations to government
that might be necessary.
CONSULTATION
Regional Manager, MRWA Midwest – Gascoyne Region
Network Manager, MRWA Midwest – Gascoyne Region
Manager of Works and Services
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 27 | P a g e
STATUTORY ENVIRONMENT
Main Roads Act 1930
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
To be determined
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364879 ITEM: 10.2.4
Moved: Cr Bowman
Seconded: Cr Laundy
That the actions that have been initiated to ensure that the upgrading works required to
bring the Eneabba–Coolimba Road to a standard agreed to by Main Roads WA and the
Shire of Carnamah and the proposed funding arrangements, be noted by Council.
CARRIED 6-0
The following Councillors expressed an interest in attending meetings or representations to
Government, with the CEO, if required:
Cr Bowman
Cr Kikeros
Cr Wooltorton
Cr Isbister
4.14pm
Moved: Cr Bowman
Seconded: Cr Cockin
That Council meeting is adjourned for afternoon tea.
CARRIED 6 – 0
4.35pm Catie Davenport and Paulina Wittwer left the Meeting.
4.36pm
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That Council meeting resume.
CARRIED 6 – 0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 28 | P a g e
4.36pm Cr Laundy declared an Indirect Financial Interest in the following item
and left the Meeting.
10.2.5 RETENTION AND RENOVATION OF FORMER CARNAMAH
POLICE STATION
Applicant: N/A
Location / Address: Carnamah Lot 1151
File Ref: ADM0310
Disclosure of Interest: Nil
Date: 11th
November 2014
Author: Chief Executive Officer
Attachments: 10.2.5 Building condition report
SUMMARY
This report recommends that the former Carnamah Police Station be retained and renovated
for use by community groups and that funding be reallocated from budget savings in the
current financial year to enable renovation work to proceed forthwith.
BACKGROUND
Inspections of the former Carnamah Police Station situated on the corner of Macpherson and
King Streets have been recently carried out. The building has also been assessed by a
qualified builder and found to be structurally sound and worthy of renovation.
The building has been used as a meeting venue for some years by the Carnamah Lions Club.
The Lions Club would like to continue to use the building, however is prepared to share it
with another group and has also kindly indicated that it would be willing to contribute some
funds towards the costs of repair and restoration.
The Carnamah Tourist Information Group has to relinquish the use of the premises they have
been occupying for some years. Members of the group have inspected the former Police
Station and have advised that they would like to operate from those premises from 2015
onwards.
COMMENT
The main building comprises a large office/meeting room, small kitchen, two very well
preserved prison cells which are lined with jarrah, and an enclosed “exercise yard”.
Outbuildings consist of an unserviceable toilet, a dilapidated shed and a comparatively new
zincalume garage with roller door.
Main works that would need to be carried out involve:
New roof;
New ceiling in main room;
New fascia board;
Raising and securing post to front porch;
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 29 | P a g e
Recladding of rear shed and window repairs;
Repair and refitting of toilet;
Painting ( internal and external)
The condition of electrical wiring and meter box still requires assessment. It is believed that
the repair and renovation works could be substantially completed for $35,000 and it would be
of benefit if works could be commenced as soon as practicable.
It is also proposed to replace the unattractive trees at the front of the property (much pruned
Rivergum stumps), with a more suitable variety and to carry out some additional landscaping.
The cost of this work could be provided for in the Shires 2015/16 financial year budget.
CONSULTATION
Senior Shire Staff
Councillors
Mr Michael Brown – Builder
Representatives of the Carnamah Tourist Information Group
STATUTORY ENVIRONMENT
Local Government Act 1995 - s 6.8(1) (b) – Expenditure from municipal fund not included in
annual budget.
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
Whilst there is no provision in the 2014/15 budget for this work to be undertaken the
following options could be considered:
a) Funding of approximately $15,000.00 could be allocated from Carnamah
Revitalisation grant (Midwest Investment Programme);
b) The Carnamah and Districts Lions Club has indicated that it could contribute some
funding it has raised through the sale of scrap metal, and could also assist with
painting the building.
c) Savings have been identified in several budgeted projects that would enable Council to
fund the work being done this financial year.
VOTING REQUIREMENT
ABSOLUTE Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364880 ITEM: 10.2.5
Moved: Cr Kikeros
Seconded: Cr Wooltorton
That the former Carnamah Police Station be retained and renovated for use by
community groups and that funding be reallocated from budget savings in the current
financial year to enable renovation work to proceed forthwith.
CARRIED BY ABSOLUTE MAJORITY 5-0
4.38pm Cr Laundy returned to the Meeting.
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 30 | P a g e
10.2.6 TENDER 08/14 - SUPPLY AND DELIVERY OF GRAVEL
Applicant: N/A
Location / Address: N/A
File Ref: Tender 08/14
Disclosure of Interest: Nil
Date: 6th
November 2014
Author: Chief Executive Officer
Attachments: Nil
SUMMARY
This report recommends that Council endorse the action taken to recall tenders for the supply
and delivery of 18,000 cubic metres (approximately 32,400 tonnes) of gravel.
BACKGROUND
The Shire has been negotiating with Main Roads WA for funding the staged widening and
bitumen sealing of the Eneabba–Coolimba Road now that it has been deproclaimed as a main
road and is now a local government road managed by the Shire of Carnamah. The first stage
of the program is the acquisition and stockpiling of 18,000 cubic metres of gravel to enable
earthworks to be carried out to accommodate planned widening works in 2015/16 and
2016/17. Council at its last meeting resolved that tenders be called for the supply and delivery
of 18,000 cubic metres of gravel.
COMMENT
The following tenders were received for the supply and delivery of 18,000 cubic metres of
gravel to Eneabba:
Consolidated Services Estimated value - $277,560
Dudawa Haulage Pty Ltd Estimated value - $299,808
CG Group Industries Estimated value - $541,620
Some issues arose however in comparing the two most favourable tenders received, due to the
inconsistent weight per cubic metre weight of gravel sourced from different areas as a result
of its composition and degree of moisture. It has been ascertained that the most efficient way
of calling tenders for the supply and delivery of gravel would be on a weight basis (which can
be evidenced through documentation), rather than on a per cubic meterage basis. For the
purpose of this exercise, it has been decided to use the ratio that one cubic metre of gravel
equates to approximately 1.8 tonnes in weight. Given this situation and to meet tender
timelines in order that Council may make a decision on this matter at its next ordinary
meeting scheduled for Friday the 12th
December 2014, tenders have been advertised with the
revised criteria (Tender 11/14).
The Midwest/Gascoyne Division of MRWA has quarantined $400,000 toward the first stage
of the planned upgrade of the Eneabba–Coolimba Road. After a tender has been accepted, the
Shire will formalise a submission to allocate these funds towards the acquisition,
transportation and stockpiling of 18,000 cubic metres / 32,400 tonnes of gravel for this job
and to extend culvert pipes and install headwalls to accommodate the road widening.
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 31 | P a g e
CONSULTATION
MRWA Regional Manager and personnel – Midwest/Gascoyne region.
Manager of Works and Services
Deputy Chief Executive Officer
Consolidated Services
Dudawa Haulage Pty Ltd
STATUTORY ENVIRONMENT
Local Government Act 1995 – S 3.57 – Tenders for providing goods or services
Local Government Functions and General Regulations 1996
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
Costs associated with the supply and delivery of gravel will be met through the $400,000
allocation from MRWA for the current financial year.
VOTING REQUIREMENT
Simple Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364881 ITEM: 10.2.6
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That Council endorse the action taken to recall tenders for the supply and delivery of
18,000 cubic metres (approximately 32,400 tonnes) of gravel.
CARRIED 6-0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 32 | P a g e
10.2.7 TENDER 09/14: HIRE OF PRIME MOVER
Applicant: N/A
Location / Address: N/A
File Ref: Tender 09/14
Disclosure of Interest: Nil
Date: 6th
November 2014
Author: Chief Executive Officer
Attachments: Nil
SUMMARY
This report recommends that the tender submitted by R & P French for the provision of a
prime mover on an as and when required basis over a 12 month period, at the following rates:
Water Carting - $110.00 per hour;
Gravel Carting - $130.00 per hour,
be accepted.
BACKGROUND
It is anticipated that the value of hiring a prime mover over the forthcoming 12 month period
will exceed the tender threshold of $100,000. Council at its last meeting authorised the calling
of tenders for the wet hire of a prime mover on an as and when required basis for a period of
12 months.
COMMENT
One tender was received from R & P French which specified competitive rates for the wet
hire of a prime mover
CONSULTATION
Manager of Works and Services
STATUTORY ENVIRONMENT
Local Government Act 1995 – S 3.57 – Tenders for providing goods or services
Local Government Functions and General Regulations 1996
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
The cost associated with the hire of a prime mover is adequately covered in the Shire’s works
budget for the 2014/15 financial year.
VOTING REQUIREMENT
Simple Majority
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 33 | P a g e
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364882 ITEM: 10.2.7
Moved: Cr Kikeros
Seconded: Cr Laundy
That the tender submitted by R & P French for the provision of a prime mover on an as
and when required basis over a 12 month period, at the following rates:
Water Carting - $110.00 per hour;
Gravel Carting - $130.00 per hour,
be accepted.
CARRIED 6-0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 34 | P a g e
Cr Isbister declared a proximity interest in the item below.
10.2.8 PROPOSED SALE OF LOT 101 BIERMAN PLACE CARNAMAH
Applicant: N/A
Location / Address: Lot 101 Bierman place - Carnamah
File Ref: ADM0222
Disclosure of Interest: Nil
Date: 11th
November 2014
Author: Chief Executive Officer
Attachments: Nil
Summary
This report recommends that the tender received from Reggie Allan Walker for the purchase
of Lot 101 Bierman Place, Carnamah, for the sum of $10,000 not be accepted.
Background
Council at its ordinary meeting in October resolved to endorse the action taken to recall
tenders for Lot 101 Bierman Place, Carnamah and to authorise the recalling of tenders, as
necessary for a period of 12 months.
Comment
The tender advertisement (Tender 10/14) read:
This is a unique opportunity to purchase the only remaining undeveloped Lot in a prime
residential area of Carnamah which has modern high quality housing. The Lot has an area of
1000 m2 and Council will consider offers of $10,000 or more.
Tenders are to specify the likely timeframe for building a residence on the Lot and the
proposed type of construction.
One tender was received from Mr. R Walker who tendered $10,000 for the property and
advised that in the short term he intended to construct a shed on the property. The tender did
not specify the likely timeframe for building a residence on the Lot nor the proposed type of
construction. Due to the tender conditions not being adhered to the tender is non conforming
and unable to be accepted.
Consultation
Mr Terry McDonald – Elders Real Estate
Statutory Environment
Local Government Act 1995 – S 3.57 – Tenders for providing goods or services
Local Government Functions and General Regulations 1996.
Policy Implications
Nil
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 35 | P a g e
Financial Implications
Nil
Voting Requirement
Simple Majority.
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364883 ITEM: 10.2.8
Moved: Cr Laundy
Seconded: Cr Cockin
That the tender received from Reggie Allan Walker for the purchase of Lot 101 Bierman
Place, Carnamah, for the sum of $10,000 not be accepted.
CARRIED 6-0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 36 | P a g e
10.2.9 SALE OF SURPLUS ITEMS BY TENDER
Applicant: N/A
Location / Address: N/A
File Ref: Tenders 12/14 – 21/14
Disclosure of Interest: Nil
Date: 7th
November 2014
Author: Chief Executive Officer
Attachments: 10.2.9 Photographs
SUMMARY
This report recommends that tenders be called for the sale of the following items which are
surplus to the Shires requirements:
1. Mobil road sweeper (1981) - Licensed
2. Pacific multi tyred roller (1981) - Licensed
3. Squirrel self elevated platform (cherry picker) 1988 with trailer - Licensed
4. 5 tonne stationary crane
5. Fire tanker unit with Honda motor and Davey pump
6. Fire unit trailer with tank – old - delicensed
7. 2 x sofas
8. 1 x pinball machine
9. 1 x pool table
10. 1 x soccer game table
and that two nominated Councillors and the CEO be delegated to accept or reject tenders
received as the case may be.
BACKGROUND
Items 1 – 6 are old, rarely used and/or redundant.
Item 4 (stationary crane) has not been used for several years and is unlikely to meet current
safety compliance standards.
Items 7 – 10 were previously used for youth activities in the Carnamah Town Hall, however
due to lack of interest, these activities ceased approximately 4 years ago and the equipment is
cluttering up the lesser town hall area.
COMMENT
There is little point in retaining these items which for the most part have become redundant.
Council would normally assess tenders received at the ordinary meeting after which tender
have been called. Given however that the date of the next meeting of Council has been
brought forward (12th
December 2014) and given the timelines associated with advertising
and processing tenders will not allow sufficient time for tender decisions to be made at the
next Council meeting, it is suggested that the decision to accept or reject tenders as the case
may be, be delegated to two nominated Councillors and the CEO later in December.
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 37 | P a g e
CONSULTATION
DCEO
Manager of Works and Services
STATUTORY ENVIRONMENT
Local Government Act 1995 – s3.57 – Tenders for providing goods or services
Local Government Functions and General Regulations 1996
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
Revenue derived from the sale of these items will add to any budget surplus that may accrue
at the end of the financial year.
VOTING REQUIREMENT
ABSOLUTE Majority
OFFICER RECOMMENDATION / COUNCIL RESOLUTION 364884 ITEM: 10.2.9
Moved: Cr Wooltorton
Seconded: Cr Kikeros
That tenders be called for the sale of the following items which are surplus to the Shires
requirements:
1. Mobil road sweeper (1981) - Licensed
2. Pacific multi tyred roller (1981) - Licensed
3. Squirrel self elevated platform (cherry picker) 1988 with trailer - Licensed
4. 5 tonne stationary crane
5. Fire tanker unit with Honda motor and Davey pump
6. Fire unit trailer with tank – old - Delicensed
7. 2 x sofas
8. 1 x pinball machine
9. 1 x pool table
10. 1 x soccer game table
and that Councillors Laundy and Isbister and the CEO be delegated to accept or reject
tenders received as the case may be.
CARRIED BY ABSOLUTE MAJORITY 6-0
Shire of Carnamah Minutes Ordinary Meeting of Council 19th November 2014 38 | P a g e
10.3. CONFIDENTIAL REPORTS.
Nil
11. ORDERING THE COMMON SEAL
Nil
12. REPORTS OF COMMITTEES AND MEMBERS.
Nil
13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN.
Nil
14. NOTICE OF MOTIONS.
(For consideration at the following meeting, if given during the meeting).
Nil
15. NEW BUSINESS OF AN URGENT NATURE ADMITTED BY
COUNCIL.
Nil
16. CLOSURE OF MEETING.
There being no further business, the President declared the Meeting closed at 4.45pm.
SHIRE OF CARNAMAH
These Minutes were confirmed at a meeting on the 19th November 2014
…………………………………….
Presiding Person at the Meeting
at which the Minutes were Confirmed
……………………………..
Date