ADA Notice: For special accommodations for this event, please contact the Planning
Department at 785-368-3728 at least three working days in advance.
Monday, May 11, 2015
5:30PM - Holliday Building 2nd Floor Sunflower Conference Room
METROPOLITAN TOPEKA PLANNING ORGANIZATION
POLICY BOARD
POLICY BOARD AGENDA April 25, 2019, 1:30PM
Holliday Building, 620 SE Madison
1st floor, Holliday Conference Room
Call to Order/Opening Business
Roll Call
Approval of Minutes for March 28, 2019
Public Comment
Action Items
1. 2019-2022 TIP Amendment #3 (Attached): Carlton
KA-5164-01 Bridge #014 @ I-70: Cost Increase
TE-0465-01 Bikeways Phase III Cost Increase
Amendment has been out for public comment and now is being requested for submission to KDOT & OneDot to be added to State Transportation Improvement Plan (STIP).
Presentations
None
Discussion/Non-Action Items
1. 2019-2022 TIP Administrative Revisions:
TE-0464-01, Deer Creek Trail Extension: Increase in Federal contribution (TA grant) and reduction in costs less than 25% (Attached)
Topeka Metro: Increase in FTA operating funds for each program year (Attached)
TA-U2338-01, Safe-Routes-to-School, Quincy Elementary Area (TA grant): Decrease in project funding 13% (Attached)
2. 2019 UPWP Administrative Revision: Reallocation of staff hours within project categories and addition of public meeting costs for Transportation Safety Plan less than 25% of original budget
Other Items/New Business/Adjournment
1. Bikeways Master Plan Update
2. Transportation Safety Plan
3. Performance Measures
CITY OF TOPEKA METROPOLITAN TOPEKA PLANNING ORGANIZATION
POLICY BOARD
M I N U T E S March 28, 2019
DRAFT
Voting Members present: Brian Armstrong (Acting Chair), Cory Davis, Karen Hiller, Aaron Mays, Jim
Daniels (filling in for Ogle) (5)
Voting Members absent: Brendan Jensen, Kevin Cook (2)
City Staff present: Bill Fiander, Planning Director; Carlton Scroggins, Planner III; Taylor Ricketts,
Planner I
Opening Business
Welcome – Mr. Armstrong called the meeting to order with 5 present for a quorum.
Approval of minutes for February 28, 2019 - Motion by Mr. Mays; second by Mr. Davis APPROVED (5-0-0)
Mr. Davis introduced us to new KDOT MTPO liaison Kristi Wilson, formally a KDHE employee.
Jim Ogle showed up after voting on the approval of minutes and replaced Jim Daniels for the remainder of the
meeting.
Action Items
Topeka Metro Long Range Transit Plan (TMTA)
Mrs. Duffy introduced the group to their LRTP consultant, Jim Myers from AECOM.
Mr. Myers went over the current draft document that included a discussion of the public involvement and their
results from their findings.
Ms. Hiller shared her concerns on the info that was collected and how it was weighted; the desires vs
reality/feasibility. Would people actually be riding the bus with these service changes? Mrs. Duffy stated that
they have been working and talking with current and future riders as well as other major employers to help
gather data and validate some of their findings that were in the document. TMTA has additionally initiated or
proposed/planned several pilot projects to help identify or remedy the addressed needs from the LRTP plan.
Mr. Rothrock stated that the testing of these pilot projects is a great way to see the effectiveness before
implementing the full change
Mr. Mays brought up that the idea of a commuter route to Lawrence might be a tough sell unless Lawrence
would be paying for majority of it.
Approval of Topeka Metro Long Range Transit Plan - Motion by Mr. Mays to approve the package;
second by Mr. Davis. APPROVED (5-0-0) (Jim Ogle was present for this vote)
Discussion/Non Action Items
PAGE 2 MTPO – POLICY BOARD – 7.26.18 --- D R A F T---
Bikeways Master Plan Update
Mr. Fiander stated that the RFP for the plan is out and will be available until Friday, April 13th.
Traffic Safety Study
Mr. Fiander stated that the plan has continued to go forward. There has been an amendment to the timeline
and budget. There should be a final draft by the end of April/Early May as well as one more public meeting.
This public meeting is not covered in the amended budget but will be funded through different sources
Other Items/New Business
Mrs. Duffy wanted to thank the policy board for everything and appreciated her time here as this might be her
last meeting before going onto KCC.
Adjourn at 2:56 PM
CITY OF TOPEKA
METROPOLITAN TOPEKA PLANNING ORGANIZATION TAC
Technical Advisory Committee
M I N U T E S THURSDAY, APRIL 11, 2019
DRAFT
Voting Members present: Kristi Wilson, KDOT, Edwin Rothrock (TMTA), Carlton Scroggins
(COT/MTPO) Bill Fiander (COT Planning), Anna Ortega (SNCO Planning) (5)
Voting Members Absent: Curt Niehaus (SNCO Public Works), Jason Peek (COT Public Works) (2)
City of Topeka Staff
Present:
Taylor Ricketts & Kris Wagers, Topeka Planning & Development; Kristi
Ericksen, Traffic Engineer
Roll Call
The meeting was called to order by Vice Chair Carlton Scroggins with 4 members present for a quorum. Mr.
Fiander arrived after roll call.
Approval of minutes for February 28, 2019
Motion by Ms. Ortega to approve; second by Mr. Scroggins. APPROVED (4-0-0)
Mr. Scroggins welcomed Kristi Wilson as the new representative for KDOT, replacing Mr. Mike Spadafore. Mr.
Edwin Rothrock was also welcomed, assuming the seat of Susan Duffy of TMTA.
Cory Davis was recognized as being present in the audience.
Public Comment – none
Action Items
2019-2022 TIP Amendment #3
Mr. Scroggins explained that the first project on the TIP amendment (KA-5164-01 Bridge #014 @I-70 Cost
Increase) is an additional cost increase on a project included in TIP Amendment #2. The cost increase is over
25% of the estimate, which requires it be included in a TIP amendment. The new numbers are a correction to
the last estimate. Ms. Wilson explained that the project includes a polymer overlay; the polymer is a new
product and likely the reason for the increase as it is costly.
Mr. Fiander arrived at 2:06PM
Mr. Scroggins reviewed the Bikeways Phase III Cost Increase (TE-0465-01), explaining that initially the federal
funding allowed was capped at $803,820k but now up to $1.357m is allowed. The result is that the local funding
required will decrease, allowing that to be used on other projects.
Motion by Mr. Fiander to approve the TIP Amendment #3 to go out for public comment; second by Mr.
Rothrock. APPROVED (5-0-0)
Discussion/Non-Action Items
2019-2022 TIP Administrative Revisions
Mr. Scroggins reviewed the 2019-2022 TIP amendments that were approved administratively.
FOR REVIEW ONLY
PAGE 2MTPO – TAC 4.11.19
--- DRAFT ---
Regarding #2/Topeka Metro, Mr. Scroggins explained that Topeka Metro received additional funding from the
FTA.
Regarding #3/Safe Routes to School, Mr. Scroggins explained that the project cost decreased. Cory Davis
(KDOT) explained that the total amount of the grant is still available if the project cost should rise.
2019 UPWP Administrative Amendment
Mr. Scroggins explained that this includes a standard reallocation of staff hours to various projects. It also
includes changes to the Traffic Safety Plan (TSP) consultant contract, including adding the cost of a public
meeting not originally included in the agreement. The contract increase was about $12k.
Quick Updates
Bikeways Master Plan
Mr. Scroggins reported that the RFP was out and closed this past Tuesday. Two bids were received and staff is
now reviewing. RDG was one of the bidders; they did the original Bikeways Master Plan. Toole & Associates
was the other bidder; they did the Complete Streets Guidelines and Pedestrian Master Plan. The master plan
update is about a 6-month project so will likely be completed in 2019.
Transportation Safety Plan
Mr. Scroggins stated that there was an adjustment made in the schedule of the TSP and an additional public
meeting was included. The consultant contract has been updated, with a draft due by April 30 and the final draft
due in June.
Other
Ms. Ricketts announced that May is Bike Month. Activities are being planned.
Ms. Rickets and Ms. Ericksen are working on a grant application from AARP to work on projects that have to do
with community wellness. Projects will likely be improvements or enhancements to crosswalks. Per grant
requirements, projects cannot start before June (or July?) and must be complete in/by November. Ms. Ericksen
explained that currently crosswalks are being painted by traffic ops and they use water-based paint. If received,
the grant funds will go toward more durable/reflective markings on some existing mid-block crossings.
Mr. Fiander informed the committee that the Governing Body approved the use of e-scooters at their most
recent meeting, making them street legal. This paves the way to allow us to enter into pilot agreements with
vendors. The scooters are not allowed on streets with speed limits of 35MPH and above unless there is a bike
lane. They are not allowed on sidewalks on Kansas Avenue from 6th – 10th Streets.
Mr. Scroggins stated that he is working on performance measures, which must be approved on/by May 20.
After May 20, our 2019-2022 TIP cannot be amended until approval of the performance measures is complete.
The meeting adjourned at 2:35PM
FOR REVIEW ONLY
METROPOLITAN TOPEKA PLANNING ORGANIZATION620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728
Amend #3 TIP 2019-2022
Date: 4/11/19
Projects Included: Bridge #014 Repair
(KA-5164-01: requested by KDOT)
Bikeways Phase III
(TE-0465-01: requested by Topeka)
Deer Creek Trail Extension (A.R.)
(TE-0464-01: requested by Shawnee Co.)
TMTA Operating Expenses Increase (A.R.)
(requested by Topeka Metro)
SRTS Quincy Elementary Area (A.R.)
(TA-U2338-01: requested by City of Topeka)
Summary Tables Attached
(A.R.) Administrative Revisions are those projects in which project cost changes do not exceed 25% of original costs.
FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # ___________ PROJECT ____ OF _____
METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728
Transportation Improvement Program T I P
PROJECT DATA SHEET
EXPENSE SUMMARY
*Phase
Year of
Obligation
Federal ($) State ($) Local ($) TOTAL COST ($)
PE 2019 $32,000 $32,000
CONST 2019 $636,300 $70,700 $707,000
CE 2019 $32,400 $3,600 $36,000
TOTAL $668,700 $106,300 $775,000
New TIP Project 2019-2022 TIP Amendment #3
TIP #: 1-19-07-3 KDOT#: KA-5164-01
Project Type: Roadway & Bridges
Jurisdiction: (choose
one) KDOT
Project: Bridge Repair
Fiscal Year(s): 2019
Location: Bridge # 014 @ I-70
Total Project Cost: $775,000
PROJECT Description: Bridge repair project currently existing in the TIP is being amended due to
project construction/CE cost increase from $464,000 to $775,000
Justification: Project cost increase from $464,000 to $775,000 (67%)
PROJECT
TYPES: Transportation
Alternative
Roadways & Bridges;
Transit/Paratransit
FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # _____2_____ PROJECT __3__ OF __5__
METROPOLITAN TOPEKA PLANNING ORGANIZATION620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728
Transportation Improvement Program T I P
A M E N D M E N T PROJECT DATA SHEET
EXPENSE SUMMARY
FY PHASE Fed (TA) State Local TOTAL
COST
2018 PE $125,000 $125,000
2019 CONST $1,276,000 $319,000 $1,595,000
2019 CE $81,000 $20,000 $101,000
TOTAL $1,357,000 $464,000 $1,821,000
PROJECT SUMMARY: Construction of bikeways infrastructure along 8th Ave and various locations in
City.
JUSTIFICATION: To reflect an increase in Federal Grant allocation from $803,820 to $1,357,000 and a
reduction of local participating costs from $620,868 to $464,000. This represents a total project cost
increase of $396,312 (28%).
STAFF RECOMMENDATION & COMMENTS:
TAC RECOMMENDATION & COMMENTS:
TAC Review Data:
TAC Comments:
PUBLIC COMMENTS:
Out for Comment:
Legal Advertising:
Comments Received:
2019-2022 TIP Amendment # 3 TIP #: 1-18-05-6 KDOT#: TE-0465-01
Project Type: Transportation Alternative
Requested by: City of Topeka
Project: Bikeways Phase III Implementation
Fiscal Year(s): 2019
Total Project Cost: $1,821,000
FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # __________ PROJECT ____ OF ____
METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728
Transportation Improvement Program T I P
A M E N D M E N T PROJECT DATA SHEET
EXPENSE SUMMARY
FY PHASE Fed (TA) State Local TOTAL
COST
2018 PE 0 0
2019 CONST $1,747,000 $437,000 $2,184,000
2019 CE $240,000 $60,000 $300,000
TOTAL $1,987,000 $497,000 $2,484,000
PROJECT SUMMARY: Construction of bikeways/Pedestrian trail extension from SE 10th St. to 2500 SE
Highland, Dornwood Park.
JUSTIFICATION: Administrative Revision, Increase in Federal Grant contribution to this project. Grant
has increased to $1,987,000 from $1,748,288. The local share for construction and CE has decreased
from $940,757 to $497,000. The total project costs has decreased from $2,689,045 to $2,484,000, a
reduction of $205,045 (7.6%).
STAFF RECOMMENDATION & COMMENTS:
TAC RECOMMENDATION & COMMENTS:
TAC Review Data:
TAC Comments:
PUBLIC COMMENTS:
Out for Comment:
Legal Advertising:
Comments Received:
2019-2022 TIP Administrative Revision: Amendment # 3 TIP #: 2-18-01-6 KDOT#: TE-0464-01
Project Type: Transportation Alternative
Requested by: Shawnee County
Project: Deer Creek Trail Extension
Fiscal Year(s): 2018-2019
Total Project Cost: $2,484,000
Topeka Metro Amendment #3: Administrative
Description: Operating ExpensesOriginal New Amount
Grant GrantYear of Obligation FTA (5307) FTA (5307)
2019 $2,275,000 $2,300,0002020 $2,297,750 $2,400,0002021 $2,320,728 $2,500,0002022 $2,343,935 $2,600,000
TOTAL COST: $9,237,413 $9,800,000
Change in Federal Transit Administration (FTA) Operating Expenses for all years.
FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # ___________ PROJECT ____ OF _____
METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728
Transportation Improvement Program T I P
PROJECT DATA SHEET
EXPENSE SUMMARY (x1,000)
*Phase
Year of
Obligation
Federal ($)
TA Grant State ($) Local ($) TOTAL COST ($)
PE 2018 $35,000 $35,000
ROW 2018 $20,000 $20,000
UTIL 2018 $3,000 $3,000
Const. 2019 $171,000 $43,000 $214,000
CE 2019 $68,000 $17,000 $85,000
TOTAL **$239,000 $118,000 $357,000
** 80/20 up to $280,000 Max
Administrative
Revision:
Amendment #3
2019-2022 TIP
TIP #:3-18-04-6 KDOT#:TA-U2338-01
Project Type: Transportation Alternative
Jurisdiction: Topeka
Project: Safer Routes to School-Quincy Elementary Area
Fiscal Year(s): 2018 - 2019
Location: Various sidewalks in Quincy Elementary Area
Total Project Cost: $357,000
PROJECT Description: Construction of sidewalks in the vicinity of Quincy Elementary School.
Justification: Project being amended due to a 13% reduction in estimated construction/CE cost, from
$408,000 to $357,000. TA grant amount decreases from $280,000 to $239,000.
Funding Summary Table 2019 through 2022Metropolitan Topeka Planning OrganizationMTPO Metropolitan Planning Area
Kansas Department of Transportation, Shawnee County, City of Topeka, and the Topeka Metropolitan Transit Authority Amendment 3Anticipated Funding
Year
Federal Total for Road, Bridge, Safety, and Enhancement Projects
State Total for Road, Bridge, Safety, and Enhancement Projects
Local Total for Road, Bridge, Safety, and Enhancement Projects
Federal Total for Urban Transit Projects
State Total for Urban Transit Projects
Local Total for Urban Transit Projects
Total of Anticipated Funding
Anticipated Minus Programmed
2019 $7,325,984 $5,546,035 $30,855,000 $3,259,621 $1,851,574 $6,205,397 $55,043,611 $17,661,5172020 $5,113,187 $2,682,306 $30,010,000 $2,747,272 $730,000 $6,279,831 $47,562,596 $26,053,9532021 $5,113,187 $1,100,000 $32,880,000 $2,720,728 $730,000 $6,330,125 $48,874,040 $27,849,5812022 $5,113,187 $18,840,507 $37,530,000 $2,743,935 $730,000 $6,393,427 $71,351,056 $33,508,788Totals $22,665,545 $28,168,848 $131,275,000 $11,471,556 $4,041,574 $25,208,780 $222,831,303 $43,715,470
Funding Programmed in the TIP
Year
Federal Total for Road, Bridge, Safety, and Enhancement Projects
State Total for Road, Bridge, Safety, and Enhancement Projects
Local Total for Road, Bridge, Safety, and Enhancement Projects
Federal Total for Urban Transit Projects
State Total for Urban Transit Projects
Local Total for Urban Transit Projects
Total of Programmed Funding
2019 $7,325,984 $5,546,035 $13,168,483 $3,284,621 $1,851,574 $6,205,397 $37,382,0942020 $0 $2,682,306 $8,966,984 $2,849,522 $730,000 $6,279,831 $21,508,6432021 $1,100,000 $1,100,000 $8,864,334 $2,900,000 $730,000 $6,330,125 $21,024,4592022 $1,100,000 $18,840,507 $7,778,334 $3,000,000 $730,000 $6,393,427 $37,842,268Totals $9,525,984 $28,168,848 $38,778,135 $12,034,143 $4,041,574 $25,208,780 $117,757,464
Notes for Funding Programmed in the TIPThis table includes all of the forms of anticipated funding listed herein including local funds in excess of what is needed to match federal and state funding sources. Each proposed project for the TIP is placed into the TIP tables only after the project sponsor meets with the MTPO staff and identifies its funding sources.