March 2020
EDMS No. 2225260
Group Code: EN-CV
MS-4552/EN
Market Survey
Qualification Questionnaire
Supply and Installation of
Cooling Systems on the CERN Sites
and Specific Cooling Systems
for the High Luminosity LHC Project
Abstract
In order to be considered as a potential bidder for the forthcoming Invitations
to Tender, the respondent shall be either a single firm (hereinafter referred to
as “the Firm”) or a group of firms (hereinafter referred to as “the Group of
Firms”).
The Firm or the Group of Firms shall demonstrate that it meets the
applicable qualification criteria by completing this Qualification
Questionnaire and by providing the requested documents and references.
ii EDMS No. 2225260
MS-4552/EN
TABLE OF CONTENTS
INFORMATION ABOUT THE FIRM OR THE GROUP OF FIRMS ..................................... 1 Names and Addresses........................................................................................................................ 1 Contact Persons ................................................................................................................................. 1
GENERAL QUALIFICATION CRITERIA ................................................................................ 1 Administrative Situation ................................................................................................................... 2 Contractor competencies ................................................................................................................... 2
2.2.1 Subcontracting .................................................................................................................................. 3 2.2.2 Group of Firms .................................................................................................................................. 3
Country of Origin .............................................................................................................................. 3 FINANCIAL QUALIFICATION CRITERIA INCLUDING RESOURCES ............................ 4 Number of Employees ....................................................................................................................... 4 Global Annual Turnover ................................................................................................................... 6 Proven Installation Capacity ............................................................................................................. 6
TECHNICAL QUALIFICATION CRITERIA ............................................................................ 7 Competence and Experience ............................................................................................................. 7 Equipment ......................................................................................................................................... 8 Maintenance ...................................................................................................................................... 8 Safety ................................................................................................................................................ 8 Schedule ............................................................................................................................................ 8
4.5.1 Schedule of the Blanked Purchase Contracts .................................................................................... 8 4.5.2 Schedule of the HL-LHC Contracts ................................................................................................... 9
Quality Assurance ............................................................................................................................. 9 4.6.1 Certification ...................................................................................................................................... 9 4.6.2 Quality assurance system .................................................................................................................. 9
ADDITIONAL INFORMATION .................................................................................................. 9
EDMS No.: 2225260 1 MS-4552/EN
INFORMATION ABOUT THE FIRM OR THE GROUP OF FIRMS
Names and Addresses
Firms interested in participating in the forthcoming Invitation to Tender procedure as a member of a
Group of Firms1 shall return a SINGLE questionnaire for the Group of Firms, to be completed by the
Lead Firm and signed by each of its members.
The number of firms in the Group of Firms shall not exceed two.
Position Name of the firm Address
Single Firm
Or Lead Firm
Member No. 2 of the Group
of Firms (if applicable)
Contact Persons
The Firm, or the Lead Firm, shall be able to make contact persons available for the entire duration of
the contract at least one English and/or French speaking commercial contact and one English and/or
French speaking technical contact.
In the case of a Group of Firms, only the contact persons of the Lead Firm shall be indicated below.
Technical matters
Name Tel E-mail
If absent:
Tel.
Commercial matters
Name Tel E-mail
If absent:
Tel.
GENERAL QUALIFICATION CRITERIA
CERN reserves the right not to consider the Firm or the Group of Firms for the forthcoming Invitation
to Tender procedure in the event that:
It has replied “yes” to at least one question in § 2.1;
It has made a false declaration in the present Qualification Questionnaire;
1 The term “Group of Firms” shall mean a consortium, joint venture or any other arrangement between legal entities for the joint
submission of a bid and the joint execution of the contract but shall exclude any subcontractors.
2 EDMS No. 2225260
MS-4552/EN
Notwithstanding § 3.2, CERN reasonably concludes that the Firm or Group of Firms will be
unable to complete or fulfil its obligations under the contract due to the Firm’s or Group of Firm’s
financial situation.
Only firms that have replied to the market survey and are qualified on the basis of the following
criteria shall be invited to tender:
The technical, financial and other qualification criteria defined in this document;
CERN’s previous experience with the firm, if any;
The number of firms to be selected from each Member State2, as specified in § hereunder.
Administrative Situation
Is the Firm, or any member of the Group of Firms, involved in bankruptcy proceedings,
prosecution for debt, sequestration or any analogous situation arising from a similar procedure
provided for in law?
□ YES □ NO
If yes in the case of a Group of Firms, please indicate which member(s): ……………………….
Has the Firm, or any member of the Group of Firms, been found guilty for fraud, corruption or
any other illegal activity?
□ YES □ NO
If yes in the case of a Group of Firms, please indicate which member(s): ……………………….
Contractor competencies
The following parts of the Supply cannot be subcontracted:
Process and construction design;
Project management;
Worksite coordination;
More than 50% of the mechanical installation works: the number of workers of the mechanical
installation team at CERN shall be composed for at least 50% of employees of the Firm or Group
of Firms not considering the project manager and the worksite coordinator;
Test and commissioning.
Electrical design supervision;
The following sections describe the possible contract schemes.
2 http://home.cern/about/member-states; except where stipulated otherwise, the term “Member State(s)” shall mean full member
state(s) of CERN, associate member state(s) of CERN and associate member state(s) in the pre-stage of accession to membership of
CERN.
EDMS No.: 2225260 3 MS-4552/EN
2.2.1 Subcontracting3
Subcontracting will be permitted for the execution of the contract.
Subcontracting is subject to CERN’s prior written approval of each proposed subcontractor. CERN
reserves the right to refuse the participation of a subcontractor and to make checks about the proposed
subcontractor(s).
Does the Firm or the Group of Firms intend to subcontract any part of the Supply?
□ YES □ NO
If yes, please complete the table in § 2.3.
2.2.2 Group of Firms
In case of Group of Firms, the Lead Firm shall directly perform the following parts of the Supply:
Process and construction design;
Project management;
Worksite coordination;
More than 33% of the mechanical installation works: the number of workers of the mechanical
installation team at CERN shall be composed for at least 33% of employees of the Lead Firm not
considering the project manager and the worksite coordinator;
Test and commissioning supervision.
Country of Origin
The term “country of origin” shall mean the country(ies) of manufacture or last major transformation
of the Supply (including sub-assemblies and components) by the contractor or its subcontractor(s).
The Firm, or each member of the Group of Firms, shall be established within one of the CERN
Member States.
The Supply must originate in the Member States. However, CERN reserves the right not to invite to
tender the Firm, or the Group of Firms, if:
It proposes a Supply originating in an associate member state, or an associate member state in the
pre-stage of accession to membership; and
The combined annual financial value of orders, contracts and appointments already committed
for that country:
Exceeds the amount of the country’s financial contribution to CERN for the financial year
concerned; or
Would exceed the financial contribution if the Firm, or the Group of Firms, were awarded the
contract.
In addition, with a view to improving the distribution of purchases among its Member States, and in
order to decide on the number of potential bidders to be selected from each Member State, CERN
shall take into account the Member State’s contribution, its industrial return coefficient and its
3 The term “subcontract(s)” shall mean any arrangement whereby the Contractor contracts with another legal entity (the subcontractor),
except legal entities under its direct control, for the provision of a major part of the Supply (including sub-assemblies and components
or any part of the services forming part of the Supply). The term “subcontract(s)” shall include sub-subcontract(s).
4 EDMS No. 2225260
MS-4552/EN
estimated share of the contract (refer to the Appendix: “Selection and Adjudication Criteria for
Supply Contracts”).
Please indicate the origin of the Supply in the following table.
In the case of a Single Firm:
Supply or part of the Supply
(including activities and
third-party components)
Name of the Firm and, if applicable
and known, of the proposed
Subcontractor(s)
Country of origin
In the case of a Group of Firms:
Supply or part of the Supply
(including activities and
third-party components)
Name of the Lead Firm or of the
member of the Group of Firms and, if
applicable and known, of the proposed
Subcontractor(s)
Country of origin
FINANCIAL QUALIFICATION CRITERIA INCLUDING RESOURCES
The Firm of the Group of Firms collectively will be qualified if it will comply with the size and
installation capacity criteria specified in the following sections.
Number of Employees
The Firm of the Group of Firms collectively shall have the minimum number and type of employees
stated in the following table. The table provides figures for the three different kind of contracts that
are object of this Market Survey (one column provides the criteria for each of the two blanket
purchase contracts and two columns for each of the two HL-LHC contracts).
EDMS No.: 2225260 5 MS-4552/EN
Blanket Purchase
Contracts - per
contract
HL-LHC
Contract-B
§2.2.1 Tech Desc.
HL-LHC
Contract-C
§2.2.2 Tech Desc.
Total technical employees in the
field of cooling systems: 47 47 47
comprising at least:
# specialised in the field of design
of cooling systems 7 7 7
# specialised in the field of design
of electrical systems 1 1 1
# specialised in the field of project
management 3 3 3
# specialised in the field of
worksite supervision 6 6 6
# specialised in the mechanical
worksite installation 30 30 30
Please complete the following table.
2017 2018 2019
Number of employees
Overall (all activities)
Total technical
employees in the field
of cooling systems
Technical employees in
the field of design of
cooling systems
Technical employees in
the field of design of
electrical systems
Technical employees in
the field of project
management
Technical employees in
the field of work
supervision
Technical employees in
the mechanical worksite
installation
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Global Annual Turnover
The Firm or the Group of Firms collectively shall have an average global annual turnover at least
equivalent to the one indicated in the following table over the last three years period. The table
provides figures for the three different kind of contracts that are object of this Market Survey (one
column provides the criteria for the two blanket purchase order contracts and two columns for each
of the two HL-LHC contracts).
Blanket Purchase
Contracts - per
contract
HL-LHC
Contract-B
§2.2.1 Tech Desc.
HL-LHC
Contract-C
§2.2.2 Tech Desc.
Global annual turnover [kCHF] 12.000 12.000 8.000
Please complete the following table.
2017 2018 2019
Global Turnover
Proven Installation Capacity
Over the last three years, the Firm of the Group of Firms collectively shall have managed at least
three contracts on design, supply, installation, test and commissioning of cooling system of a value
indicated in the following table. The table provides figures for the three different contracts that are
object of this Market Survey (one column provides the criteria for each of the two blanket purchase
order contracts and two columns for each of the two HL-LHC contracts).
Blanket Purchase
Contracts - per
contract
HL-LHC
Contract-B
§2.2.1 Tech Desc.
HL-LHC
Contract-C
§2.2.2 Tech Desc.
Contract Value [kCHF] 700 1.300 900
Please complete the following table.
2017 2018 2019
Number of contracts
Average Value (kCHF)
EDMS No.: 2225260 7 MS-4552/EN
TECHNICAL QUALIFICATION CRITERIA
Competence and Experience
The Firm, or the Group of Firms, shall prove relevant competence and experience by providing the
references specified hereunder.
The Firm, or the Lead Firm (in the case of a Group of Firms), shall have a proven competence and
experience in the fields of:
Process and construction design of cooling systems;
Project management of project of design, supply, installation, test and commissioning of cooling
systems;
Work Supervision of project of design, supply, installation, test and commissioning of cooling
systems;
that are necessary to meet the requirements of the scope, complexity and volume specified in the
Technical Description.
Is this criterion fulfilled for all the above-mentioned fields?
□ YES □ NO
If not, please explain why not:
................................................................................................................................................................
................................................................................................................................................................
................................................................................................................................................................
The second member of the Group of Firms shall have a proven competence and experience in the
fields of:
Design of electrical installation of industrial systems;
Construction and installation of industrial electrical systems;
or
Construction and installation of industrial cooling systems;
that are necessary to meet the requirements of the scope, complexity and volume specified in the
Technical Description.
Is this criterion fulfilled for all the above-mentioned fields?
□ YES □ NO
If not, please explain why not:
................................................................................................................................................................
................................................................................................................................................................
................................................................................................................................................................
The Firm, or the Group of Firms collectively, shall provide at least three relevant references
corresponding to the competences and experience required above to each of the companies in the last
three years that are similar to the future contract in terms of scope, complexity and volume.
8 EDMS No. 2225260
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CERN reserves the right to check the references provided. In addition, the Firm, or each member of
the Group of Firms, shall arrange a visit by CERN to any of its references if so requested.
Please use the annexed “Reference forms” and duplicate them as necessary.
Equipment
The Firm, or the Lead Firm (in the case of a Group of Firms), shall have available at the time of this
Market Survey or make available at the beginning of the contract the following equipment:
At least two Autocad® Revit licenses and working stations;
Is this criterion fulfilled?
□ YES □ NO
If not, please explain why not: ………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………
Maintenance
The Firm, or the members of the Group of Firms collectively, shall be able to perform directly or
assure via a subcontractor corrective maintenance during the warranty period on the CERN site,
within a period of 48 hours from receipt of the written request from CERN.
Is this criterion fulfilled?
□ YES □ NO
If not, please explain why:
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
Safety
The Firm, or each member of the Group of Firms (in this case the requested information must be
provided for EACH member), shall provide evidence of its commitment to ensuring Safety (safety,
health, working conditions and environmental protection) by providing a description of its individual
policies and actions in these fields.
Please attach a description of the applicable policy and actions undertaken by the firm(s) in the field
of Safety.
Schedule
4.5.1 Schedule of the Blanked Purchase Contracts
The Firm, or the Group of Firms collectively, shall be able to comply with the typical provisional
delivery, installation and commissioning schedule of the blanket purchase order contracts stated in
section §4.1 of the Technical Description.
Is this criterion fulfilled for the blanket order contracts?
□ YES □ NO
If not, please explain why not:
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
EDMS No.: 2225260 9 MS-4552/EN
4.5.2 Schedule of the HL-LHC Contracts
The Firm, or the Group of Firms collectively, shall be able to comply with the provisional delivery,
installation and commissioning schedule of the HL-LHC contracts stated in section §4.1 of the
Technical Description.
Is this criterion fulfilled for the HL-LHC contracts?
□ YES □ NO
If not, please explain why not:
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
Quality Assurance
4.6.1 Certification
The Firm, or each member of the Group of Firms (in this case, the requested information must be
provided for each member), shall have ISO 9001 and ISO 14000 certification, or be able to
demonstrate compliance with certification or shall be willing to establish an equivalent quality
assurance procedure.
Is this criterion fulfilled?
□ YES □ NO
If yes, please attach a copy of the relevant certificate, which must clearly show the certification
authority and date of certification.
If not, please indicate details of your internal quality assurance system and how you would set up an
equivalent quality assurance procedure (Use a separate sheet).
4.6.2 Quality assurance system
The Firm, or the Lead Firm (in the case of a Group of Firms), shall have implemented quality plans
for similar contracts.
Is this criterion fulfilled?
□ YES □ NO
If not, please explain why not: ………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………
ADDITIONAL INFORMATION
In the next two years CERN wants to award nine major contracts for cooling and ventilation activities
that will be performed in the period 2020-2025 (or more in case of contract extension). The list of
contracts is given below:
Two blanket purchase contracts for Ventilation systems (announced in the MS-4563);
Two blanket purchase contracts for Cooling systems (announced in this MS-4552);
Two contracts (D and E) for Ventilation systems for HL-LHC Project (announced in the MS-
4563);
Two contracts (B and C) for Cooling systems for HL-LHC Project (announced in this MS-4552);
10 EDMS No. 2225260
MS-4552/EN
One Small-Works piping contract (MS foreseen to be issued in 2020).
CERN may impose restrictions on the number of contracts to be awarded to each contractor. If so,
such restrictions will be defined in the Invitation to Tender concerned.
Indicate which type of the project the Firm, or the Group of Firms, is interested to be qualified for
(cross where interested):
□ Blanket Purchase Contract for
Ventilation systems
□ HL-LHC Contract-B
□ HL-LHC Contract-C
Indicate any other information that may be relevant to this market survey.
................................................................................................................................................................
................................................................................................................................................................
................................................................................................................................................................
................................................................................................................................................................
Date
Signature and stamp of the Firm
or of each member of the Group of Firms
EDMS No.: 2225260 11 MS-4552/EN
REFERENCE 1 – Single Firm or Lead Firm in case of Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
Role of the company • Single Firm
• Lead Firm
• Member of Group of Firms
- Overall water flow rate
- Number of pumps and
their flow rate
- Cooling power
- Chillers power (where
relevant)
- Average pipe DN and
material
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
12 EDMS No. 2225260
MS-4552/EN
REFERENCE 2 – Single Firm or Lead Firm in case of Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
Role of the company • Single Firm
• Lead Firm
• Member of Group of Firms
- Overall water flow rate
- Number of pumps and
their flow rate
- Cooling power
- Chillers power (where
relevant)
- Average pipe DN and
material
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
EDMS No.: 2225260 13 MS-4552/EN
REFERENCE 3 – Single Firm or Lead Firm in case of Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
Role of the company • Single Firm
• Lead Firm
• Member of Group of Firms
- Overall water flow rate
- Number of pumps and
their flow rate
- Cooling power
- Chillers power (where
relevant)
- Average pipe DN and
material
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
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MS-4552/EN
REFERENCE 1 – Member No.2 of the Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
- I/O number of the
electrical cubicle
- Electrical power of the
cubicle [kW]
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
EDMS No.: 2225260 15 MS-4552/EN
REFERENCE 2 – Member No.2 of the Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
- I/O number of the
electrical cubicle
- Electrical power of the
cubicle [kW]
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
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MS-4552/EN
REFERENCE 3 – Member No.2 of the Group of Firms
Name of the customer
Full address
Name, telephone and e-mail of
the person to be contacted in
customer organisation
Scope of the contract
- I/O number of the
electrical cubicle
- Electrical power of the
cubicle [kW]
Duration (start and end dates)
- Number of workers daily
on field during the
installation phase
- Number of working teams
working in parallel
Approximate contract value
EDMS No.: 2225260 17 MS-4552/EN