Download - Managing IT Projects with Oracle Primavera
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Managing IT Projects
Peter Smith Tom Cutting Business Development Practice Lead
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White Paper:A Strategy for Governing IT Projects, Programs and Portfolios Throughout The Enterprise
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IT ProjectManagement
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“30% of IT Projects Succeed”-Standish Group
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Goal: Road Map To Success For IT PPM
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Not Usual Webinar
….Rhetoric
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Put you to sleep
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A Story
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Story That Applies To All Industry's
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Our Clients:
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Bob JohnsonIT DirectorXYZ Inc.
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Needs
Solutions
Implementation
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IT Project Management Needs
Planning
Execute
Communicate
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PlanningManage Demand
Application Management
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Execute
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On Time
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Resources
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Team Input
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Integration
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Communicate• Key Reports• Dashboards
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Excel Reporting• Time Consuming• Inaccurate
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IT Project Management Needs - Solution
Planning
Execute
Communicate
OPPM
EPPM
OBI
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Planning
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Planning
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Planning
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Execute
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Resources
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Resources
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Resources
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…and it
looks GREAT on an
iPad
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Communicate
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Communicate
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IT Project Management Needs - Solution
Planning
Execute
Communicate
OPPM
EPPM
OBI
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Bob JohnsonCIOXYZ Inc.
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ImplementRoadmapOrganizational ChangeDevelopment Process DeliverablesRoad BlocksBest Practices
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Roadmap
Pick Pain PointsPlan PrioritiesPosition for Progress
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Picking Pain Points
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Limited Capital
OPPM – Map project requests to Business Objectives using Scorecards
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Redundant Initiatives
OPPM – Project list of current and requested projectsEPPM – Maintain project List
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Competition for Resources
EPPM – Resource list, Allocation & Capacity, Tracking of Planned / Actual Effort
Progress Reporter – Actual Effort, ETC
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Complex, Multi-Dept Projects
EPPM – Effective Project Management, Cross project dependencies, Consistent Reporting, Centralized Project Information , Risk & Issue Management
OPPM – Automated Process & On-Line Forms
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Unanswered Questions EPPM – Dashboards, Reports for Budget, Risk & Issues, Resource Usage, Portfolio Oversight
OPPM – Enterprise & Portfolio Reporting
P6 Analytics – Customized, Cross Platform, Versatile Data Reporting
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Demonstrating IT Value
OPPM – Project selection visibility, Alignment of Projects to Business Strategies
EPPM – Project Monitoring & Controlling
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Failure of High Profile Projects
EPPM – Better Project Management, Project Visibility, Risks & Issues management, Instant access to Project Information
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Plan PriorityProject Management – EPPMResource Allocation - EPPMPortfolio Selection - OPPMResource Usage – EPPM / PRFinancial Information – ESAAnalyzing Data – P6 Analytics
Position for Progress
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Organizational ChangeKey to successful implementationDemonstrate management involvement and commitmentCommunicate:• Reasons for the change, including pain points and current
challenges• How the solution will help• What will be expected of them• Feedback mechanisms• WIIFMs (What’s In It For Me)
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Development ProcessEPPM• Implement & Config.• Predefine for
stronger Project Management
OPPM• Blank canvas • Bridge to EPPMP6 Analytics• Some out of box• Powerful
Customizing
Use app to drive• Reqs – How do you
do it now? • Design - What will it
look like?• Build – Pilot as you
go • Impl – Migrate data
from pilots to prod
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DeliverablesOften Overlooked or Ignored• Org Chg Mgmt Plan• Reports Priority List• Policies & Processes• Roles w/ Resource mapping• Expectations by Role• Data Sourcing (Bridge,
Reports, etc.)
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Key Processes• Project Intake• Estimating & Budgeting • Project Scope Change Management• Resource Management• Project Tracking• Project Status Reporting
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Road Blocks• Late hardware ordering and delivery• Lack of execution on Organizational
Change Management Plan• Delayed Decision making• Not involving the right people first
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Best Practices Avoid Fire Fighting by:• Beginning with end in mind• Promote hands on throughout• Start with sandbox • Push ownership early• Send Application Admin to training
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Questions
Peter Smith Tom Cutting Business Development Practice Lead