Management of Journals Through KOHA Open Source Software: an Overview
Asheesh Kamal Assistant Librarian
National Conference on
Emerging Trends & Techniques for Electronic Resource Management
in Libraries: Issues & Challenge February 13-14, 2015
National Institute of Technology, Rourkela
Content
1. Needs of User
2. What is Open Source Software and Source Code?
3. Librarian faced difficulty and get solution
4. What is Koha?
5. Features of the KOHA
6. Why use Journals?
7. How to Management of journals in the KOHA software
8. Koha Serials Features
9. Koha Cataloguing Features for Journal
10. Journals Management
11. OPAC for Journals
12. Journal Frequency and Description
13. Conclusion
In the era of open communication and knowledge sharing, library have increased greater responsibilities to serve a large community of users . Access to journals in the library is ever-increasing task; the librarians must look
into it widely and intelligently to fix.
User Needs
Information/data
•Analyses the
information
•Type of users
•Provide accurate
information
students researchers
staff faculty
Print Journal
Electronic Journal
1. NEEDS OF USER
2. A program in which the source code
is available to the public for use and/or
modification from its original design.
Source- www.calgary-ecommerce services.
com/glossary.html
The source code
In computing, source code is any collection of computer
instructions written using some human-readable computer
language, usually as text.
The source code is often transformed by a compiler program
into low-
level machine code understood by the computer.
is very simple described the recipe or the formula of a program
is what constitutes the program: it is the program
You could hide the code and make it secret/proprietary or you
could share it for others to enjoy (like in open source
programming)
Described the formula
The source of this webpage
2. WHAT IS OPEN SOURCE SOFTWARE AND SOURCE CODE? 1. Open-source software (OSS)
is computer software with its source
code made available with a license in
which the copyright holder provides the
rights to study, change and distribute
the software to anyone and for any
purpose.
By-St. Laurent, Andrew M. (2008). Understanding Open
Source and Free Software Licensing, O'Reilly Media. p. 4.
Librarian have been largely faced difficulty in managing subscribed print
journal, e-journal and bound journals -
• Koha is one of the powerful open source library management tool that deals basic to high-end customization to manage, search and retrieve serials and its missing issues management.
User easily access to journals from koha OPAC
3. LIBRARIAN FACED DIFFICULTY AND GET SOLUTION
Koha OPAC
Register subscriptions with reviews
Track the arrival of journals
Manage late issues, skipped issues, and claims with the suppliers.
Manage complex classifications, with delayed publications, publications out of sequence.
Missing publications, received publications
Collection can be displayed differently in the OPAC and in the librarian interface
I.e.,
SOLUTION
Nelsonville Public Library (USA) sponsored MARC
and z39.50 support
• Official webpage:
http://www.koha.org
• Documentation: http://www.kohadocs.org/ and a wiki
• Manual: Koha 3.0 Manual Site
• Bug reports: Bugzilla
• Community support: E-mail lists, E-mail- archive
• Regional organization:
Koha interest groups
Source-http:// www.jbi.hio.no/bibin /KOHA/KOHA_intro.html
KOHA Support
4. WHAT IS KOHA LMS?
Cataloguing Module Functions
1 Catalogue administration
2 Retro-conversion 3 Full cataloguing 4 Import catalogue
records 5 Modify catalogue
records 6 Search catalogue
functionality 7 Abstracts 8 Change copy status 9 Bar code generation
5. FEATURES OF THE KOHA
The main purpose of Print and E-journals is to publish recent original research in order to make this information available to other scholars.
IITs- 1,00000+* IIMs- 40,000+* AIIMSs- 7,000+* SPAs- 5,00+* CUs- 10,000+* NITs- 90,000+* NISCAIR- 5,806+*
Growth of any profession is based not only on the amount of research and publications on materials and techniques
More importantly, on the proportion of fellow professionals who READ these publications and put them into practice!
Knowledge can be researched, published, and shared, But knowledge which is not read and imbibed is useless.
6. Why do we need a…Journal?
Journals Subscribe in Indian Academic institutions/Information Centre:
Print and E-Journal uses approx.
*Data collected on Institute websites.
Koha provides Serial module administration is more functional in sub category to help the library staff/ clients, Serial parameters are ideal in the Koha software with all significance of journals.
Create Vender
Create Bibio
Create MARC Framework for
Journal
Create MARC structure for
Journal
Fill bibliographic information
through Cataloguing model
Create and modify
Subscription Information
Receive of journals
Check/Search on OPAC
Do following basic steps to managing Journals…
7. HOW TO MANAGEMENT OF JOURNALS IN THE KOHA SOFTWARE?
Possible to register subscriptions with reviews
Track the arrival of journals
Manages late issues, skipped issues, and claims with the suppliers.
Manages complex classifications, allowing the librarian to work with eleven different publication periods (from daily newspapers to annual publications), with delayed publications, and with publications out of sequence.
A state of the collection can be defined which will synthesize the missing publications, received publications,etc.
The state of the collection can be displayed differently in the OPAC and in the librarian interface.
1. Administration 2. Configuration 3. Serial subscription details
4. Add acquisition record
5. Approval of serial
6. Ordering
7 . Subscription maintenance
8 . Receive loose issues
9. Reminders
10. Renew subscript ions
11. Binding management
Serial module functions
8. KOHA SERIAL FEATURES
Go to Acquisitions
Create New Vender
Go to Serials
Create Biblio
8.1 KOHA SERIAL FEATURES
9. KOHA CATALOGUING FEATURES FOR JOURNAL
MARC Management: Koha provides Several “frameworks” can be defined to
do journals.
Export/import: Importing records in ISO2709 format and through Z39.50 for fast
cataloguing.
Copy records: One or more copy records can be attached to each bibliographic
record.
Fast Cataloging: To accelerate cataloging Koha provides management of MARC record
reservoir in ISO2709 format, A Z39.50 client that can access several Z39.50 servers.
MARC view and simple view: Catalogue data can be displayed n MARC
format.
Searching: Searches can be performed on any MARC field. Advanced functions, search
on one word, the beginning of the field, greater than, less than etc. are also available.
The cataloguing and serials control modules of Koha, its own design and architecture. Both modules are connected to each other.
if you select a value here, the indicators will be limited to the authorized value list
If you put-up the information about new tag, click ‘Save Changes’.
• Please enter the information about new tag:
“Before start of journal cataloging in KOHA, do some basic setups
9.1 KOHA CATALOGUING FEATURES FOR JOURNAL
enter a MARC field, MARC field tag number
enter the text that will appear in the staff client when open in the cataloguing module
enter the text that will appear in the OPAC- when open in the MARC format of the record
if you want this field can be repeated, please check the box
if you want this field can be mandatory, please check the
Change Framework for Journal
9. 2 KOHA CATALOGUING FEATURES FOR JOURNAL
To create a framework for Journal
9. 3 KOHA CATALOGUING FEATURES FOR JOURNAL
Change MARC Tag for Journal
To create a MARC structure for Journal
Records can be added to KOHA via Z39.50 or original copy → Click ‘New Record’.
Add New Record
If Choose the framework you would like to base your record off Once you’ve opened a blank framework window or imported a record via Z39.50 you will be presented with the form to continue cataloguing.
If you are importing a record via Z39.50, click the ‘SAVE’ button at the top, and check duplicate records
9. 4 KOHA CATALOGUING FEATURES FOR JOURNAL
Bibliographic Records→ Add to the Records
Item Type
Fill bibliographic information for Journal
9. 5 KOHA CATALOGUING FEATURES FOR JOURNAL
10. JOURNALS MANAGEMENT
Go to Serials
Search for a
subscription
by ISSN or Title of the bibliographic record
Go to Subscription Information
Go to Subscription Summary
Go to Journals Receive
10.1 JOURNALS MANAGEMENT
Subscription Information Subscription Summary
Renew of Journal
Modify Subscription
Receive of Journal
10. 2 JOURNALS MANAGEMENT Journals Receive
10.3 JOURNALS MANAGEMENT
Modify Subscription
10.4 JOURNALS MANAGEMENT
Renew of Journal
Start Date
Subscription Length
Number of
Note for Librarian
10. 5 JOURNALS MANAGEMENT
Receive of Journal
10. 6 JOURNALS MANAGEMENT
Convert Loose Issue to BOUND Volume
11. OPAC FOR JOURNALS Catalogue is the knowledge based mirror image of any Academic library; it can reveal the
share of the library with bibliographic details of an item and it is directory of library collections.
OPAC users can carry out searches starting from ten fields (Keyword, Subject, Title, Class, Barcode, author, publisher).
As in the librarian interface, they can order the results according to several criteria
OPAC for Users
OPAC for Staff
Call No
Serial Data
Status
12. JOURNAL FREQUENCY AND DESCRIPTION
• In the academic library setup, journal management is the process of delivering and serving its users in exact time at a quicker mode to save the reader’s time. •The Koha is one of the best web enabled open source software for library automation and Journal Management . • The analysis of Journals through Koha Serial module, Koha has built on open source era and it is easy to install and apply for use. • The study reports discuss to each modules of cataloguing and serials control of Koha , Both modules are connected to each other. •Koha more enhanced features which are important for selecting cataloguing administration module for journal management. •As a result, Koha serial module is advanced and new features for Journal catalogue management, e-resource management, back volume periodicals management based on library needs.
13. CONCLUSION