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Info TechInfo TechInfo Tech
TrainingTraining
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Overview onOverview on
MS ExcelMS Excel
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MS EXCELMS EXCEL
-- an electronic spreadsheetan electronic spreadsheetapplication program.application program.
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Uses of MS Excel as a
spreadsheet program
Uses of MS Excel as aUses of MS Excel as a
spreadsheet programspreadsheet program?
ComputationsComputationsComputations
$ 1,308,423.00$ 1,308,423.00
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Balance your checkbook;create a budget; compare
investments; prepare payroll /taxes computations
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GraphicspresentationsGraphicsGraphics
presentationspresentations
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Database FileDatabase FileDatabase File
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Ways to open MS ExcelWays to open MS ExcelWays to open MS Excel
1. Long CommandLong Command
Click the Start Button
Click on MS EXCEL
Double-click the MSEXCEL program icon onthe desktop.
2. Shortcut CommandShortcut Command
In the menu list, click ALL PROGRAMS
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Parts of MS EXCEL
Window
Parts of MS EXCELParts of MS EXCEL
WindowWindow
Title BarTitle Bar
- Tells the name of theprogram and the filenameof the workbook.
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Control Menu buttonsControl Menu buttons
Minimize Maximize Restore Close
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Menu BarMenu Bar
- Displays the list ofcommand that you can
execute
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Standard ToolbarStandard Toolbar
- Displays the shortcutcommand buttons that
are commonly used.
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Formatting ToolbarFormatting Toolbar
- Displays the shortcutcommand buttons that are
used for editing theworksheet.
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
WorksheetWorksheet
- grids that cover the entirewindow and where data are
entered
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Worksheet TabWorksheet Tab
- displays the worksheet
present in the workbook.
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
RowsRows
Horizontal bar on the left sideof the worksheet representedby numbers from 1 to 65,536
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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window
Vertical bar above the
worksheet represented byletters from A to IV (256)
ColumnsColumns
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CellCell
A rectangular intersection ofcolumn or row where you
can enter the data.
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Cells with dataCells with data
Xavier School
1,2345A
B
C
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Active CellActive Cell
- cell currently selected bythe mouse pointer. It is
marked with heavyrectangular border
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Name BoxName Box
- tells the location of thecell pointer by displaying
its cell address
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Cells AddressCells Address
Xavier School
1,2345
A B C
- is the cell reference of the data. Itconsists of a row number and
column letter.
B3B3
B3
D6D6
G9G9
D6G9
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Formula BarFormula Bar
- shows the data written
in a cell.
12
12
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Formula BarFormula Bar- Displays the formula on
how the data are computed.
=A1+B1
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go directly to thedesired cell.
MouseMouse--clickclick
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Navigating the
Worksheet
Navigating theNavigating the
WorksheetWorksheetARROW KEYS ( Right / Left)ARROW KEYS ( Right / Left) used to move one Column tothe left or right
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
ARROW KEYSARROW KEYS
( Up / Down)( Up / Down) to move oneto move one RowRow
UpUp oror Row DownRow Down
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to theTo go to the
LAST COLUMNLAST COLUMN == (IV)(IV)
CTRLCTRL
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to theTo go to the
FIRST COLUMNFIRST COLUMN == (A)(A)
CTRLCTRL
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to theTo go to the
LAST ROWLAST ROW == (65,536)(65,536)
CTRLCTRL
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to theTo go to the
FIRST ROWFIRST ROW == (1)(1)
CTRLCTRL
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
F5F5 (Go to Key)(Go to Key)
To go to desired cell, byTo go to desired cell, by
typing the cell referencetyping the cell reference
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to desired cell, byTo go to desired cell, by
typing the cell referencetyping the cell reference
DoubleDouble--clickclick
the Name Boxthe Name Box
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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet
To go to theTo go to the
FIRST COLUMN & FIRSTFIRST COLUMN & FIRST
ROWROW == (A1)(A1)
HOMEHOMECTRLCTRL ++
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Working withWorking with
WorksheetsWorksheets
Selecting Cell/CellsSelecting Cell/CellsSelecting Cell/Cells
1.Click at the cell using the
mouse.
2. Use the arrow keys.
OR
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Click at the beginning cell.Click at the beginning cell. Drag to the next cell or range of cellsDrag to the next cell or range of cells
beginning cellbeginning cell (C4)(C4)
last celllast cell (C11)(C11)
Cell range is:Cell range is:
C4:C11C4:C11
Selecting Adjacent Range of CellsSelecting Adjacent Range of CellsSelecting Adjacent Range of Cells
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Click at the beginning cell.Click at the beginning cell. Press the CTRL key, then click toPress the CTRL key, then click to
the the next cell or range of cellsthe the next cell or range of cells
SelectedSelectedusing ausing a
CTRL keyCTRL key
Selecting Non- Adjacent Range of CellsSelecting NonSelecting Non-- Adjacent Range of CellsAdjacent Range of Cells
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Click the ALL CELLS BOXClick the ALL CELLS BOX
Selecting ALL CellsSelecting ALL CellsSelecting ALL Cells
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Click the row numberClick the row number
Entire row ofEntire row of A6 : IV6A6 : IV6
Selecting ROW/SSelecting ROW/SSelecting ROW/S
S l i COLUMN/S
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Click the column letterClick the column letter
Entire column ofEntire column of D1 : D65,536D1 : D65,536
Selecting COLUMN/SSelecting COLUMN/SSelecting COLUMN/S
C
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1.. Select the cell where the columnelect the cell where the columnwill be increased/decreased.ill be increased/decreased. Click theClick the
FORMATFORMAT menumenu
SelectSelect ColumnColumn SelectSelect WidthWidth
Enter aEnter a numbernumber,,
ClickClick OKOK
Increasing/Decreasing Column WidthIncreasing/Decreasing Column WidthIncreasing/Decreasing Column Width
C
I i /D i C lI i /D i C l
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Select the cellSelect the cell
where thewhere thecolumn widthcolumn width
will be changedwill be changed Click and dragClick and drag
its columnits column
border gridborder grid totoget the desiredget the desired
width.width.
`
Increasing/Decreasing Column
Width using Mouse technique
Increasing/Decreasing ColumnIncreasing/Decreasing Column
Width using Mouse techniqueWidth using Mouse technique
Practice:
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Practice:
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DoubleDouble--clickclick
O
I i /D i ROW H i htI i /D i ROW H i ht
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Select the cellSelect the cell
where the rowwhere the rowheight will beheight will be
changed.changed.
Click and drag itsClick and drag its
row border gridrow border grid
to get theto get the
desired height.desired height.
Increasing/Decreasing ROW HeightIncreasing/Decreasing ROW HeightIncreasing/Decreasing ROW Height
R i W k h T b
R i W k h t T bR i W k h t T b
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RightRight--mousemouse
click at theclick at the
worksheet tab.worksheet tab. SelectSelect
RENAME.RENAME.
Type theType the newnewname.name.
PressPress ENTER.ENTER.
Renaming Worksheet TabRenaming Worksheet TabRenaming Worksheet Tab
Shortcut: Just double-click at the worksheet tab, then type the newname
PRACTICE
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PRACTICE:PRACTICE:
Using theUsing the long command:long command:
RENAME theRENAME theSHEET2SHEET2 toto PAYROLLPAYROLL
Using theUsing the shortcut comm.:shortcut comm.:
RENAME theRENAME theSHEET3SHEET3 toto PAYABLESPAYABLES
D l ti W k h t T b
Deleting Worksheet TabDeleting Worksheet Tab
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RightRight--mousemouse
clickclick at theat the
worksheetworksheettab to betab to be
deleteddeleted SelectSelect DELETE.DELETE.
Deleting Worksheet TabDeleting Worksheet TabDeleting Worksheet Tab
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PRACTICE:PRACTICE: DELETE theDELETE the PAYROLLPAYROLL
worksheetworksheet
I ti W k h t T b
Inserting Worksheet TabInserting Worksheet Tab
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RightRight--mousemouse
click at theclick at the
worksheet tabworksheet tab toto
where new sheetwhere new sheet
will be inserted.will be inserted. SelectSelect InsertInsert
SelectSelect WORKSHEETWORKSHEET ClickClick OKOK
Inserting Worksheet TabInserting Worksheet TabInserting Worksheet Tab