![Page 2: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/2.jpg)
© 2017 Johanna Rothman@johannarothman
A Little History
• My first story of multitasking
• I wrote an article about how to say no with visualizations
• https://www.jrothman.com/mpd/portfolio-management/2017/02/visualize-your-work-so-you-can-say-no/
• Turned into a 4-part series plus the article
2
![Page 3: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/3.jpg)
© 2017 Johanna Rothman@johannarothman
Raise your hand if you like multitasking among several projects.
Keep your hand up if you are multitasking.
3
![Page 4: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/4.jpg)
© 2017 Johanna Rothman@johannarothman
What Are You Supposed to Do First?
4
![Page 5: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/5.jpg)
© 2017 Johanna Rothman@johannarothman
What’s the Problem?
• Too many simultaneous projects
• Your team members are not available when you are
• Too much interrupting work
• Effects of multitasking on technical work is invisible
5
![Page 6: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/6.jpg)
© 2017 Johanna Rothman@johannarothman
Possible Cause
• Resource Efficiency
6
![Page 7: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/7.jpg)
© 2017 Johanna Rothman@johannarothman
Possible Solution
• Flow Efficiency
7
![Page 8: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/8.jpg)
© 2017 Johanna Rothman@johannarothman
Ask Some Questions
• “Can We Add More People?”
• “What Should I Stop Doing?”
• “These Are the Risks I See …”
8
![Page 9: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/9.jpg)
© 2017 Johanna Rothman@johannarothman
Visualize Your Work
9
![Page 10: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/10.jpg)
© 2017 Johanna Rothman@johannarothman
Possible Board Refinement
10
![Page 11: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/11.jpg)
© 2017 Johanna Rothman@johannarothman
My Board
11
![Page 12: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/12.jpg)
© 2017 Johanna Rothman@johannarothman
Value of Paper
12
![Page 13: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/13.jpg)
© 2017 Johanna Rothman@johannarothman
Park Work in a Parking Lot
13
![Page 14: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/14.jpg)
© 2017 Johanna Rothman@johannarothman 14
![Page 15: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/15.jpg)
© 2017 Johanna Rothman@johannarothman
What Roads Look Like at 100% Utilization
15
![Page 16: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/16.jpg)
© 2017 Johanna Rothman@johannarothman
100% Utilization is for Machines
16
![Page 17: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/17.jpg)
© 2017 Johanna Rothman@johannarothman
It doesn’t matter how many projects you start.
What matters is how many projects you finish. And when.
17
![Page 18: Learn to Say No and End Your Multitasking (Agile Prague)](https://reader034.vdocuments.mx/reader034/viewer/2022051710/5a657b697f8b9af13a8b4ba1/html5/thumbnails/18.jpg)
© 2017 Johanna Rothman@johannarothman
Let’s Stay in Touch
• Pragmatic Manager:
• www.jrothman.com/pragmaticmanager
• Please link with me on LinkedIn
18