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Lay the Foundation for a Successful IT
Project
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Let’s Meet.
Ted Theodoropoulos• Acrowire Founder & President• 20+ years as a business owner• 10 years in IT Audit/Risk Management
at Bank of America• Former member of Microsoft SQL
Server team• Certified Scrum Master / Lean Six
Sigma Black Belt
Paul Bedford• Acrowire Solutions Architect• 30 years experience with MS
technology stack• 15 years experience with MS
SharePoint technologies (on premises – cloud – hybrid)
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We are Legal IT Experts.
SharePointCustom
DevelopmentPortal Branding/UXPlatform MigrationManaged Services
GovernanceInfo ArchitectureSharePoint MD
• We help law firms leverage the latest technologies and methodologies to meet business objectives through:
App DevApp ModernizationGreenfield App Dev(Desktop/Mobile)
ASP.NET MVCHTML5/JavaScript/
CSSMicrosoft Azure
SQL Server DB/RS/IS
System Integration
EnvisioningIT Project Planning
Cost EstimateProject Charter
Solution ConceptRisk Assessment
Capabilities Overview
Wireframes & Surveys
Style Tiles & Mockups
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What We’ll Cover Today
• Introductions• Three Metrics for Success• Poll• The Reality of Project Failures• Why Projects Fail• Why Projects Succeed• Taking Action Towards Success• Q&A
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The Three Metrics of Success
Meets Deadline
sSUCCESS
Delivers on Budget
Meets Requiremen
ts
But, how do we get
there?
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Let’s Poll.
What percentage of IT projects are successful?
1 to 25% - 26% to 50% - 51% to 75% - 76% to 100%
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The Reality of Project Failures
Only 39% of projects are deemed successful, while the remaining 61% are
failed or challenged.
On Average…
45% of projects DO NOT MEET deadlines33% of projects DO NOT MEET business objectives42% of projects DO NOT deliver on budgets
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The WHY Behind Project Failure
Firm decides a new intranet
is neededIT initiates
project
IT gathers feedback from
willing participants
Partial requirements
kick off informal RFP
Vendors respond with limited info
Vendor selected based
on unclear criteria
Project Begins!Framework
decisions are made
Iteration 0 is ready based on partial
requirements
New stakeholders
emerge
New requirements
are givenStrategy is now
in question40-60% of budget has been spent
Redefine strategy and requirements
Repeat until correct
Planning
Execution
Delay Events
Cross Your Fingers
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The WHY Behind Project Success
Firm decides a new
intranet is needed
Cross disciplinary
team is assembled
End users are
surveyed
Project Charter / User Stories / Risk Assessment
Wireframes / UI/UX Style
Tiles
Project Begins!Iteration 0 is
ready based on full
requirements
Planning
Execution
Information Architecture
Proper planning is critical for: Winning over key stakeholders Preventing triggers for rework Avoiding moving timelines Delivering on budget Meeting user requirements
Solution Concept
Infrastructure
Requirements
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Confirm a Business Case is Valid
Can you clearly articulate why your project is being
undertaken?
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Project Charter
Each project begins with an
idea, a vision, or a business
opportunity.
How that translates to
business objectives begins with a
Project Charter.
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Get the Right People at the Table
Gather critical input and feedback from stakeholders/users groups. Identify & Prioritize
Objectives User Stories Wireframes SurveysAttorneys
HRMarketing
Finance
Admins & Support Staff IT
KM
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Survey End Users
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User Stories
The user story describes the
type of user, what they want and
why.
A user story helps to create a simplified
description of a requirement.
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UI/UX Style Tiles & Wire Frames
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Information Architecture
Information Architecture (IA) focuses on organizing, structuring, and labeling content in an effective and sustainable way. The goal is to help users find information and complete tasks.
Ontology: Do you know what you mean when you say what you say?
Taxonomy: Have you provided logical structures that bring meaning to what you present?
Choreography: How is meaning affected across affected channels?
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Infrastructure Requirements
Ensuring the correct infrastructure, be it on-premises, private, public cloud-based or a hybrid design will be a driver for the project technical approach.Choice of infrastructure will have many inputs: Cost Compliance Security requirements Workforce mobility Availability and scalability requirements Geographic footprint of the organization and
internal resource capability
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Evaluate Third Party Tools & Technologies
• Base evaluations on specific business requirements• Do not rely on marketing demonstrations alone• Be wary of vendors that charge for assisting with proof of concept
evaluations• Talk to existing users of the tools and technologies you are
evaluating• Ensure your technical team fully understand the technical
approach employed by the vendor for their product
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Risk Assessment
Step 1: Identify potential risks.
Step 2: What is the risk timeframe?
Step 3: Determine probability.
Step 4: Determine Impact.
Step 5: What events might forewarn or trigger the risk event?
Risk is defined as “An uncertain event or condition that has a positive or negative effect on a project’s objectives.”
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Solution Concept
The solution concept describes a recommended approach to addressing the requirements set forth by the business and provides recommendations where appropriate.
Application Form Pages
Link Page Template
User Added Content
Rendered Web Pages
Content Page Template
Cascading Style Sheet
JavaScript
Links Page
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Project Plan
With the information from the envisioning exercise and the solution concept it will be possible to create a high level project implementation plan.
• Milestones
• Resource Requirements
• Cost Estimate
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Now You’re An Expert.
Maintaining your next IT project can be done internally with the right people, right knowledge and right sequencing.
Our goal is to supply you with relevant knowledge to help make this happen.
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But, We're Still Here to Help.
Finding the time to proactively manage key stakeholders and document critical requirements is often a challenge for law firms.
Learn about Envisioning today and how this defined process of project leadership can ensure success for your next IT initiative.
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Questions and [email protected]