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Jon Rowett <[email protected]>
E-Registers at Brockenhurst College
CETIS Enterprise / Pedagogy Joint SIG Meeting, Oct 2005
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Jon Rowett <[email protected]>
Agenda
• E-Registers – Further Education context
• Two Projects– Emily (internal)– BeRT (JISC funded / open source)
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Jon Rowett <[email protected]>
Further Education
• After the VLE…– Electronic registration: a common next step
• Why not more e-learning?– FE Students do less “independent” learning– Transitioning from school
• Often still need close pastoral support & monitoring• Parental concern
• Funding, funding, funding
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Jon Rowett <[email protected]>
E-Registers Survey
• Quick, unscientific questionnaire (http://www.freesurveysonline.com/fso/ViewQuestionsResults.fso?QuestionID=48419)
• Sent to various JISC mailing lists• 19 responses
– 16 From FE– 12 already using e-registers– 6 “would pilot them”– 1 had no interest
• Mixture of systems in use– Mainly web, but also:– Optical Mark Recognition– Smart Cards– Desktop software
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Jon Rowett <[email protected]>
What?
• Our First E-Registers project:– To use web registers for all 6th Form lessons– From Sept 2002
• As well as registers:– Attendance reports– Red/amber/green alerts– Contracts– Timetables– Student records / ILPs– Tutor messaging– Integration points
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Jon Rowett <[email protected]>
Why?
• Lack of timely information to support decision making– Weekly paper reports– Could be some time before tutor notices
problem
• Improve Attendance– “Electronic attendance systems have a
positive effect on student attendance” (65%)
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Jon Rowett <[email protected]>
Why?
• Provide a foundation for other applications– MIS “closed to the outside world”– Enable up-to-date student data to be incorporated into
other tools– E.g. Student Progress Reviews
• Because we could!– Idea came from discussions in our technical team– Demos– More demos– Momentum
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Jon Rowett <[email protected]>
How?
• Project managed by MLE Strategy Group– Principal– SMT– IT– MIS– Academic– E-Learning
• 1 x developer (me)• 1 x designer (www.edmerritt.com)
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Jon Rowett <[email protected]>
Impact
• Real-time data is invaluable to personal tutors• EMA payments and queries take much less time• Messaging turned into a huge feature• New applications
– Text messaging• Great feedback
– “It is a wonderful tool and will be most helpful…thank you again.” (Parent)
– “The college is using, and further developing, a progressive electronic information system to support regular and comprehensive monitoring and assessment of students” (OFSTED)
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Jon Rowett <[email protected]>
Issues
• Strain on IT infrastructure– A PC in every classroom…– 200 Tablet PCs…– Web usage through the roof– Security– Routing of support requests
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Jon Rowett <[email protected]>
Issues
• Application has become a monolith– Unrelated functionality lumped together– Harder to change & maintain
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Jon Rowett <[email protected]>
Overview
• A software toolkit for institutions wishing to pilot e-registers
• A toolkit for developers working with attendance systems
• A prototypical interoperability spec?
• Funded by JISC Frameworks & Tools
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Jon Rowett <[email protected]>
Why?
• To share our work with others
• Replace Emily– Make technical improvements– Divide functionality between smaller
components
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Jon Rowett <[email protected]>
What?
• A functional web registers application– Registers– Reporting– Administration
• A domain model– Mapping the data and interactions– Developing a schema for interoperability
• A service oriented software component
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Jon Rowett <[email protected]>
Domain Modelcd Logical Model
Information Model::RegisterTask
+ SessionInfo: SessionInfo+ MemberOfStaffAssignedTo: StaffInfo+ registerTaskStatus: registerTaskStatus+ DateCreated: DateTime+ DateModified: DateTime+ DateCompleted: DateTime
+ RegisterTask()
Information Model::EnteredMark
+ SessionInfo: SessionInfo+ Student: StudentInfo+ EnteredByStaff: StaffInfo+ EnteredDate: DateTime+ HasHistory: bool
+ EnteredMark()
GroupInfo
Information Model::SessionInfo
+ ClassInfo: ClassInfo+ StartTime: Brockenhurst.Registers.Entities.TimeSpan+ EndTime: Brockenhurst.Registers.Entities.TimeSpan+ Date: System.DateTime+ Location: string+ TeacherForSession: TeacherInfo+ Periods: string[]
+ SessionInfo()
Information Model::MarkDefinition
+ ID: string+ markInterpretation: markInterpretation+ Description: string
+ MarkDefinition()
Request
Information Model::SubmitRegisterRequest
+ RegisterTask: RegisterTask+ EnteredMarks: EnteredMark[]
+ SubmitRegisterRequest()
+SessionInfo
+SessionInfo
+RegisterTask
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Jon Rowett <[email protected]>
Service Oriented
• JISC E-Learning Programme
• Interoperable software components (and people) collaborate via messaging to complete a business process
• BeRT Web Services can form one component in a service-oriented MLE
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Jon Rowett <[email protected]>
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Jon Rowett <[email protected]>
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Jon Rowett <[email protected]>
BeRT Availability
• JISC / CETIS Conference (Edinburgh, Nov 14th)
• http://www.brock.ac.uk/bert
• http://sourceforge.net/projects/bert
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Jon Rowett <[email protected]>
Why Enterprise?
• The IMS Enterprise (+Web Services) spec– Useful when moving around data about
students, classes, teachers and timetables
• It’s about system integration to support learning