Download - IU29 Data Quality Council Meeting February 24, 2015

IU29 Data Quality Council MeetingFebruary 24, 2015

Spring Keystone Pre-CodeInternal Snapshot (Student, School Enrollment)

Spring Keystone Pre-Code

New Date:March 6th

Verification is coming from PDE.Winter Keystone results will be available March 2nd.

ACS Due 3/9/2015

Staff-Student-Subtest Collection

www.education.state.pa.us >

Topics

• Session Materials (3)• PPT• RV Implementation Guide• Use of Data, PIMS Collections, Dates

• Use of the Data from PIMS• PIMS Collection• Collection Dates• Checklist for Implementation• Resources• Q & A


What are the Data Used For?

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• School Performance Profile– HQT Percentages come from Course/HQT data set– Courses of Rigor come from Course/HQT data set– AP Course Counts come from Course/HQT data set– Student participation in Keystone courses comes from Course/HQT

data set• This is one way PVAAS determines which students to include in a school-level PVAAS

scores.

• PVAAS– Roster Data for teacher-specific measures come from PVAAS data set– Account-creation data come from PIMS Staff template– Student enrollment data come from PIMS Student and School

Enrollment templates– Student participation in Keystone courses comes from Course/HQT

data set (only for class of 2015 and 2016)• This is one way PVAAS determines which students to include in a school-level PVAAS

scores.


PIMS Collection for Roster Verification

• NEW collection for the pre-population of PVAAS rosters:

• PIMS Staff - Student – Subtest Collection

• NOT using PIMS Course/HQT for PVAAS RV pre-population

• LEAs determine alignment of local courses to State assessments as this is handled uniquely across LEAs

• Student Staff Subtest collection is open now!

• Submission deadline: March 25, 2015 at 11:59 pm. Be sure to submit before the deadline!

• Run the Cognos Reports!!!

• PVAAS RV will mirror Staff -Student-Subtest Collection


PIMS Deadline Overview

These data can be submitted now:

• Student enrollment for reports updates due March

17, 2015

• Staff Student Subtest template due March 25, 2015

• Staff data for PVAAS account creation due April 21,

2015.

• Student enrollment for Roster Verification System

updates due June 2, 2015

• Course/HQT data due June 30, 2015

No corrections after these deadlines

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Submit Early… Update Later

Submit and correct as early as possible. This gives you time

to deal with potential complications related to:

Submission formats

SIS report bugs

DQE rules

Reports analysis

Update near the end of the window to get the data as

accurate as they can be before RV data population.

Again, there are no extensions for these data

collections.

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Other Important PIMS Dates

• Updated Student Enrollment for reporting sent to PVAAS:– January 20– February 17– March 17

• Student Gap Enrollment for RV sent to PVAAS:– March 24 & 31– April 7, 14, 21, & 28– May 5, 12, 19, & 26– June 2

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Other Important PIMS Dates

• Staff data for account creation sent to PVAAS:– January 20– February 17– March 17 – April 21

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2013-14 PIMS Templates

• Course/HQT• Course• Course Instructor• Staff Student Course

• PVAAS RV• Course• Course Instructor• Staff Student Course

2014-15 PIMS Templates

• Course/HQT• Course• Course Instructor• Student Course

Enrollment

• PVAAS RV• Staff Student Subtest

Change for 2014-15


Why the Change?

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• Complications last year– Course-to-assessment mapping– Shared instructional across courses, especially when both

courses were taught by the same teacher– Secondary teachers not assigned to courses at the local level

• The new model puts all control in the hands of LEAs. All mapping and decision making is performed locally. PDE will simply forward everything in the new template to the PVAAS vendor.


Example 1

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• Ms. Smith is assigned all instructional responsibility for her student’s 5th grade English/Language Arts PSSA content.

Staff District Code Staff ID Student District Code

Student ID Test Description Subtest Identif ier Percentage of Shared Instruction (Instructional Responsibility

Weight)

Percentage of Concurrent Enrollment (Instructional

Relationship Weight)

123456789 4678345 (Ms. English) 115219002 9845634875 PSSAELA PSSAELA5 100 100


Example 2

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• Ms. Smith splits instructional responsibility 50/50 with Mr. Reading for her student’s 5th grade English/Language Arts PSSA content.



Weight)



123456789 4678345 (Ms. Smith) 115219002 9845634875 PSSAELA PSSAELA5 50 100

123456789 8643509 (Mr. Johnson) 115219002 9845634875 PSSAELA PSSAELA5 50 100

• Note this record layout is correct in either of these cases:– Ms. Smith and Mr. Johnson are co-teaching the same course.– Ms. Smith and Mr. Johnson are teaching two different courses that

relate to the same assessment.


Example 3

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• Ms. Smith is assigned all instructional responsibility for her student as it relates to both the 5th grade English/Language Arts PSSA and the Keystone Literature assessment .

• Note this record layout is correct in either of these cases:– Ms. Smith has this responsibility as a result of teaching one course.– Ms. Smith has this responsibility as a result of teaching multiple

courses.



Weight)



123456789 4678345 (Ms. Smith) 115219002 9845634875 PSSAELA PSSAELA5 100 100

123456789 4678345 (Ms. Smith) 115219002 9845634875 KLIT KLITM1SPR 100 100


LEA Implementation Checklist for PVAAS Roster Verification and Teacher Specific Reporting: PIMS and SIS/LEA Information Systems

Actions Considerations/If not, then…

1. Determine which staff will need access to PVAAS. Assess your LEA’s PVAAS accounts: Ensure that all teachers who are verifying rosters have a

PVAAS School User account. Ensure that each principal holds the PVAAS School Admin account for each school. Each account needs to include the PPID.

Is a process is in place to deactivate accounts when staff leave your LEA’s employment, or no longer need access to your LEA’s PVAAS reporting? If not, establish one.

Participate in the PVAAS Account Management webinars; see the PVAAS SY2014-15 Professional Development Opportunities booklet for dates, times, and how to join. (Available on the PVAAS login page, https://pvaas.sas.com)

See PDE PIMS Manual - PDE Website Establish understanding that each PVAAS

user must have his/her own PVAAS account. LEAs determine who has access to some or all of the PVAAS system. Allowing inappropriate access to confidential student/teacher level data to staff may be considered professional misconduct.

2. Determine which role within PVAAS to assign to each person, per the roles defined in the PIMS Manual for PVAAS user accounts.

See PDE PIMS Manual - PDE Website


https://pvaas.sas.com/




3. Submit PIMS Staff template as per the available PIMS collection schedule (starting October 1, 2014, with updates to ensure timely PVAAS account creation).

See PDE PIMS Manual - PDE Website Staff template available starting October 1, 2014 Collections as of these dates will be sent to SAS® EVAAS® the

morning of the next business day:o January 20 o February 17 o March 17 o April 21

Fields sent: AUN School Number First Name Last Name PPID Email Job Description

o SWS is sento SNS is sent

LWS and LNS are no longer valid and are not sent to the vendor

NPA is not sent to the vendor




4. Update student enrollment regularly to maximize utility of the PVAAS system.

See PDE PIMS Manual - PDE Website Student template available starting October 1, 2014 Collections as of these dates will be sent to SAS® EVAAS® the

morning of the next business dayStudent Enrollment:o January 20o February 17o March 17Student Gap Enrollment:o March 24 & 31o April 7, 14, 21, & 28o May 5, 12, 19, and 26o June 2




5. Determine how to store and utilize the two percentages in calculating overall Instructional Responsibility.


6. Complete all annual, cyclical work to support instructional responsibility calculations. Actual steps depend on LEA’s previous decisions related to calculation.

Course-to-assessment mapping, including weighting system when necessary

Assignment of teachers and students to courses Scheduling of elementary “courses” Modification of reports to teachers, administrators

and PDE




7. Determine how your LEA will document % Full/Partial Instruction (defined in PIMS as Instructional Responsibility Weight) when shared responsibility changes during a grade/subject/course.


8. Choose default value in the absence of data for the 2 variables for Instructional Responsibility.


9. Report instructional responsibility percentages to PIMS in Staff Student Subtest template.

See PDE PIMS Manual - PDE Website Staff Student Subtest collection, “C6 PVAAS 2014-25”

is open for submission now. Submission deadline is 11:59 pm March 25, 2015.

DATA MAPPING FORMS

Data Maps to Increase Quality

FIELD NUMBER FIELD NAME FIELD MAPPING MAINTAINING OFFICE

DESCRIPTION

LOCATION IN SIS This item will populate from _____

field value in _____.

What else is needed?

Additional fields?Explanations on form?

Who needs this?Who completes?

Is this necessary?????

BETTER COMMUNICATION IN DISTRICT

IU-Wide Communications Plan

What information is needed when students enter district?

New Student Form

Like the Data Handbook

OCTOBER 1 COLLECTION DUE 11/14/14 11:59 P.M.

Templates Enters Data in Source System - 10/1 - 10/17

Who is responsible?

Where is information located?

Extracts Data from Source

Validates Data in Sandbox 10/20 - 10/31

Corrects Source Data

Uploads Data to PIMS

ACS Submitted

What other information is needed?

In groups:

Format?

Information?• Additional• Remove

Ideas for distribution?• Who?• Electronic? Paper?

Suggestions for PoCs in each area – who is the best person to get this information?

Other Ideas to Improve Communication…

Data Summit

Download - IU29 Data Quality Council Meeting February 24, 2015

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