Introduction to the MassachusettsEarly Childhood Information System
April 2014
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Agenda
History and Vision of the ECIS/RTTT ECIS Goals Business Context Performance Measurement Components of the ECIS ECIS Roadmap
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History and Vision of the ECIS/RTTT About PCG and the ECIS Vision (2010) ECIS development in other states RTTT-ELC Grant (awarded to MA in 2011)
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ECIS Vision
From the ECIS Vision Document (June 2011):
Provide internal and external policy
makers, EEC staff, researchers, and
other stakeholders with early childhood
data in diverse formats.
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ECIS Strategic Goals
Goal statement from the Massachusetts RTTT application (October 2011):
The development of a comprehensive early childhood information system (ECIS) incorporating all essential data elements is essential for the need for data-driven decision making across state agencies responsible for ensuring children's healthy development, readiness and success for school. Furthermore, the system will be fully inter-operable with the Statewide Longitudinal Data System (SLDS), while other data systems from health, child welfare, and other systems can be linked and made interoperable.
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ECIS Value Proposition for EEC
Benefits of building an ECIS Data Warehouse… Provides a persistent vault for EEC enterprise data Provides a “source of truth” for internal reporting activity,
improving the quality of reporting and reducing the reliance on scattered source systems.
Reporting benefits ECIS provides better insight into EEC data, particularly
operational, program quality data Provides the business with a more agile, centralized platform for
data, reducing the time required to generate complex, multi-dimensional reports.*
Allows the business to forecast with improved accuracy, reduced effort
* Multi-dimensional reporting allows analysis of two categories of data: dimensions (e.g. child, provider, billing) and measurements. Multi-dimensional analysis answers the question: How many active children of Spanish-speaking households where at least one parent is under 20 years of age have been placed in family child care in Boston as of Feb. 1st, 2012?
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We Can Leverage Our ECIS to…Communi
cate Better With
ParentsCommunicate Better
with Decision Makers
Communicate
Better With
ProvidersImprove
Data Management and Quality
Use Business Intelligen
ce and Reporting
Measure Performa
nce
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Operational Challenge: Reporting
Reporting Requests IT handles approximately 30 reporting requests
per month, each representing 5-40 hrs of development time
Requests have common elements:• Reports around programs
• Quality, Licensing• Reports around educators• Reports around children
• Services provided, Waitlist, Billing
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Technical and Business Components of the ECIS
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Technical Components of the ECIS
Applications Reporting Services and Sharepoint Dashboarding/Performance Measures Scalability
Data Data Warehouse Specialized Data Marts
Technology Microsoft SQL Server 2012 Microsoft Sharepoint 2010 Microsoft .NET Framework
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Examples:Percentage of programs in QRISPercentage of children receiving
services in QRIS level 2 or higher programs
Average teacher to child ratioPercentage of educators with
advanced degreesED.gov:
http://dashboard.ed.gov/dashboard.aspx
Performance Measures
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ED.gov
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EEC Dashboard (Proof of Concept)
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In Progress
Report conversion (ongoing)
Publishing reports externally Child Care Financial Assistance (CCFA) integration
Fiscal data integration
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ECIS Activities: 2012 (RTTT Grant Yr. 1)
LEGEND
Jan 12 Dec 12June 12 Sept 12Mar 12Feb 12 Apr 12 May 12 July 12 Aug 12 Oct 12 Nov 12
Completed
In Progress
Not Started
RTTT Phase 1 Reports: Requirements
Longitudinal Data System (LDS) – ECIS Data Integration and Support
Data Architect On-boarded 5/8/2012
Project Manager / Sr. Business Analyst On-boarded 3/19/2012
Report Developer On-boarded 10/8/2012
ECIS Initial Architecture and
BuildECIS Data Warehouse Initial Load7/31/2012
Iteration 1 Data Warehouse Development
ECIS Planning and Budget
Report Development
Parent PortalRequirements
Provider PortalRequirements
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ECIS Activities: 2013 (RTTT Grant Yr. 2)
Parent Portal (prototype development)
Provider Portal (prototype development)
Edwin Analytics– Data Integration and Support
Enhancements to Existing ECIS Reports: Drill down, file export
Legacy Report Conversion
Phase 3 Reporting Requirements:• Early Warning/Risk Indicator• Formative Assessments/Screening
Data Warehouse Development: Iteration 1
Data Analysis (QA)
LEGEND
Jan 13 Dec 13June 13 Sept 13Mar 13
Workforce data integration (PQR, TQ) and Reporting
QRIS/ Waitlist Dashboard Development
Publish Key Reports to EEC Web Site (public)
Publish Initial ECIS Overview Material to EEC Web Site (public)
Feb 13
Operational ECIS Data WarehouseJune 2013
Apr 13 May 13 July 13 Aug 13 Oct 13 Nov 13
Completed
In Progress
Not Started
Operational Web ServiceJuly 2013
Dashboard Enhancements
Legal Approval for Online Content
Workforce Reporting Requirements
ECIS: Reports UAT
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ECIS Activities: 2014 (RTTT Grant Yr. 3)
LEGEND
Jan 14 Dec 14June 14 Sept 14Mar 14Feb 14 Apr 14 May 14 July 14 Aug 14 Oct 14 Nov 14
Completed
In Progress
Not Started
Legacy Report ConversionSharepoint Integration
Reqs.
Fiscal Business Intelligence (BI)
Legacy Reports: Conversion Complete June 2014
Portal Enhancements (Iteration 2) Portal Enhancements (Iteration 3)
Fiscal Data Mart Development
ECIS / CCFA Integration
Planning and Analysis
CCFA Integration Implementation
Fiscal Data Mart Reporting Requirements
Fiscal Data Mart Architecture
CCFA INTEGRATION WORKSTREAM
FISCAL DATA MART WORKSTREAM
QRIS / LM Integration (tentative)
Sharepoint IntegrationDevelopment
= CONDITIONAL (PENDING PROJECT ACCEPTANCE)
ECIS Inter-Agency Requirements
ECIS Inter-Agency
Architecture
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Components of an ECIS ReportSelf-service Menu BarSelf-service, sorting and filtering options depending on the specific report.
Reporting GridThis can be configured more quickly with ECIS, since the data itself is structured to optimize report creation and generation.
Dynamic ChartsThe charts are rendered in real time when a user runs a given report, eliminating the need to upload graphics.
Report MetadataProvides the user with a description of the data source and any report-specific notes.
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Reports are visible to senior staff for evaluation and feedback
Limited reports to be published in 2014
Sharepoint RTTT Report Gallery:http://eec-sps-prd-001/general-reports/rttt-reports/SitePages/Home.aspx
ECIS Reports (Demo)