Download - Integrating Programs Word and Excel
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Integrating ProgramsWord and Excel
1.1 Copy and Paste Word Data into an Excel Worksheet
1.2 Link an Excel Worksheet with a Word Document
1.3 Update Linked Data
1.3 View a Link
1.4 Link an Excel Chart with a Word Document
1.5 Embed an Excel Worksheet into a Word Document
1.5 Edit an Embedded Object
1.5 Troubleshoot Linking and Embedding Problems
CHECKPOINT
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Copy and Paste Word Data into an Excel Worksheet
Microsoft Office is a suite that allows integration, which is the combining of data from two or more programs into one document.
Integration can occur by copying and pasting data between programs.
The program containing the data to be copied is called the source program, and the program where the data is pasted is called the destination program.
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Copy and Paste Word Data into an Excel Worksheet…continued
To copy data from Word to Excel:1. Open Word and Excel and
the desired documents.2. Select the desired data in
Word.3. Click the Copy button.4. Click the Excel button on the
Taskbar.5. Position the insertion point
at the desired location.6. Click the Paste button.
Copy button
Paste button
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Link an Excel Worksheet with a Word Document
If you regularly update data that is copied to other programs, consider copying and linking the data.
When data is linked, the data exists in the source program but not as separate data in the destination program.
The destination program contains only a code that identifies the name and location of the source program, document, and the location in the document.
Since the data is located only in the source program, changes made to the data in the source program are reflected in the destination program.
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Link an Excel Worksheet with a Word Document…continued
To link an Excel worksheet with a Word document:1. Open Word and Excel and
the desired documents.2. Make Excel the active
program and select the desired cells to link.
3. Click the Copy button.4. Click the Word button on
the Taskbar.steps continued on next slide…
selected data
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Link an Excel Worksheet with a Word Document…continued
5. Click the Paste button arrow and then click Paste Special at the drop-down list.
6. Click Microsoft Excel Worksheet Object in the As List box.
7. Click the Paste link option.
8. Click OK to close the dialog box.
Paste Special
Paste Link option
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Update Linked Data
To update linked data:1. Open the document in
the source program.2. Make the desired edits.3. Save and close the
document.4. Open the document in
the destination program.5. Save and close the
document.
edit
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View a Link
To display a linked object as an icon:1. Select the object.2. Right-click in the
object.3. Point to Linked
Worksheet Object and then click the Convert option.
4. At the Convert dialog box, click Display as icon check box.
5. Click OK.
Convert option
Convert dialog box
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Link an Excel Chart with a Word Document
To link an Excel chart with a Word document:1. Open Word and Excel and
the desired documents.2. Make Excel the active
program and select the desired chart to link.
3. Click the Copy button.4. Click the Word button on
the Taskbar.steps continued on next slide…
selected chart
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Link an Excel Chart with a Word Document…continued
5. Click the Paste button arrow and then click Paste Special at the drop-down list.
6. Click Microsoft Excel Chart Object in the As List box.
7. Click the Paste link option.
8. Click OK to close the dialog box.
Paste Special
Paste Link option
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Link an Excel Chart with a Word Document…continued
To customize a link:1. Right-click the linked
object.2. Point to Linked
Worksheet Object.3. Click Links.4. Make the desired
changes at the Links dialog box.
Links dialog box
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Embed an Excel Worksheet into a Word Document
You can copy an object between documents in a program, link an object, or embed an object.
A linked object resides in the source program but not as a separate object in the destination program.
An embedded object resides in the document in the source program as well as the destination program.
If a change is made to an embedded object at the source program, the change is not made to the object in the destination program.
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Embed an Excel Worksheet into a Word Document…continued
To embed an Excel worksheet into a Word document:1. Open Word and Excel and
the desired documents.2. Make Excel the active
program and select the desired chart to link.
3. Click the Copy button.4. Click the Word button on
the Taskbar.steps continued on next slide…
Copy button
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Embed an Excel Worksheet into a Word Document…continued
5. Click the Paste button arrow and click Paste Special.
6. Click the Microsoft Excel Worksheet Object in the As list box.
7. Click OK. Paste Special dialog box
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Edit an Embedded Object
To edit an embedded object:1. In the source program,
double-click the embedded object.
2. Make the desired edits.3. Click outside the object.
embedded object
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Troubleshoot Linking and Embedding Problems
If you double-click a linked or embedded object and a message appears telling you that the source file or source program cannot be opened, consider the following troubleshooting options: Make sure the source program is installed on your computer. If the source program is not installed, convert the object to the
file format of a program that is installed. Try closing other programs to free memory and make sure you
have enough memory to run the source program. Make sure the source program does not have any dialog boxes
open. If it is a linked object, check to make sure someone else is not working in the source file.
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CHECKPOINT1) This is the term for the combining
of data from two or more programs into one document.a. mergeb. collatec. integrationd. combination
3) This object resides in the source program but not as a separate object in the destination program.a. embeddedb. linkedc. movedd. duplicated
2) The Copy button is located on this tab.a. Fileb. Homec. Insertd. Page Layout
4) This object resides in the document in the source program as well as the destination program.a. embeddedb. linkedc. movedd. duplicated
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