© 2004-
2015
Authored by Darrel Raynor, PMP, MBA
Managing Director, Data Analysis & Results, Inc.and the Data Analysis & Results Team
www.DataAnalysis.com [email protected]
Knocking the Stupid Out of ™
Real-World Agile Projects: How To Structure Your Meetings
An Agile & Integrated ™ Approach Seminar!
© 2004-
2015
AGENDA• Introduction & Why Meetings?• The 6 (or 4 & 2 halves…) Types of Agile
Meetings
1. Sprint (Iteration) Planning2. Task Planning
3. Daily Stand Up
4. Collaboration
5. Demo
6. Retrospective• Takeaways!
© 2004-
2015
Introduction & Expectations
I. IntroductionsII. Why Meetings?III.Planning Your Meeting
Processes Pays Off Big Time...IV.Takeaways You Will Come Away
With Today
© 2004-
2015
IntroductionsFacilitator & Primary Author of
Agile & Integrated ™ Business Analysis, Project Management, and Leadership Courses and Consulting
ServicesDarrel A. Raynor, PMP, MBAPresident/CEO, Data Analysis & Results, Inc.Director, St. Edward’s PE Project Management, Business Analysis, & Leadership Programs
Author of the forthcoming book, "Agile & Integrated Project Management™
- Knocking the Stupid out of ™ Project Management"
Agile & Integrated Project Management, A&I PM are trademarks of Data Analysis & Results, Inc.
© 2004-
2015
Unanticipated Offer: High-Powered Intern/Temp!Trained in:
•Project Management•Business Analysis•ITIL
PM/BA/Lead for Technology Projects•Infrastructure, Networks, MCSE•Software Dev•Any type of Tech
Want to hear more? See me after...
© 2004-
2015
Why Meetings?Even in Agile, people have to talk...
Meeting of the minds!
Persuasion to buy into processes and commit to using & honing
processes
Remove blockers, predict & get ahead of issues & sponsor asking for
help and advice
© 2004-
2015
Planning Your Meeting ProcessesPays Off Big Time
•Too Many Tasks & Priorities•Too Many People to Please•Talkers vs. Quiet Ones…•Runaway Meetings•Low Value Meetings•Missed Expectations•Take Too Long
What about Meetings drives you crazy?
© 2004-
2015
Document Best Practices→ Reduce Duplication ←
WEDIAKPO2! TM
•Create All Documents at start of project•*No Versions•No Meeting Minutes•No Email w/Content•No Email Attachments•Update Documents in Meetings•Traceability•Robust set of Project Logs
A&
I ™ B
est
Prac
tice
*Except baselines...
[Vote for WEDIAKPO2!™ as bonus topic if we have time at end…]
© 2004-
2015
Agile: Quick Visual
A&I™ Best Practice
© 2004-2015
I
I.Why Meetings Are Importantto Plan, Document Processes, & Hold
II.How To Plan & Negotiate the 6 (or 4 & 2 halves…) Agile Meetings
III.How To Motivate People & Hold Productive Agile Meetings
Takeaways
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Sprint (Iteration) Planning
© 2004-
2015
Sprint (Iteration) Planning1st Iteration (Sprint)
• Start with prioritized list of features And Processes• Estimate using Planning Poker or any other method that works for
you• Use ROM (Rough Order of Magnitude) preferably L, M, H
Each Iteration Including 1st Sprint• Estimate New Features And Processes, Defects, Changes• Ensure Priority Set considering Estimates
2nd Iteration through Last Iteration• Use Rolling Average of Hours/L, M, H to increase accuracy without
increasing time or hassle[Vote for Rolling Average as bonus topic if we have time at end…]
© 2004-
2015
Sprint (Iteration) PlanningEvery Iteration
•Ensure Right People (Product Owner/Business Analyst/Customer), (Developers/Testers/IT), (Scrum Master/Project Manager/Lead)
•Ensure Priority Set considering Estimates
•With your ‘Bucket of Hours’ in mind, Select, not Commit, to the number of Features/Stories/Items from the top of your Product Backlog that ‘fit in your Bucket’...
•Move them to your Task Backlog
[Vote for Bucket of Hours as bonus topic if we have time at end…]
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Task Planning
© 2004-
2015
Task Planning•Ensure Right People (Product Owner/Business Analyst),
(Developers/Testers/IT), (Scrum Master/Project Manager/Lead)
•Discuss Each Feature/Story/Item and break it down into all Tasks needed for 100% completion including testing/migration/turnover…
•Estimate using Planning Poker or any other method that works for you
•Use ROM (Rough Order of Magnitude) preferably L, M, H
•With your ‘Bucket of Hours’ in mind, Commit, to the number of Tasks from the top of your Task Backlog that ‘fit in your Bucket’...
© 2004-
2015
Cast a Wide Net
Make sure you take into account
all formal and your informal activities too!
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Daily Stand Up
© 2004-
2015
Daily Stand UpI. Set Aside Time to meet, Daily, full
team 11 minutes or less - Blocks, Issues, Will Work, Did Work...
II. Book 45 Minutes just in case someone needs you to Collaborate...
III.Force yourself to Stick to Time every Daily Meeting
[Vote for Daily Meeting Process as bonus topic if we have time at end…]
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Collaboration
© 2004-
2015
Collaboration•Any team member may request to
meet with 1-2 people on their topic(s)
•Formally after Daily Stand Up Meeting, and really any other time
•Bake Requested Collaboration Meetings into your estimates, remember they may not be called by you!
•Scrum Master owns scheduling, but need not always attend
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Demo
© 2004-
2015
Demo•Everyone is from Missouri(Show Me, don’t tell me…)
•Code is run•Documents are shown•Tables/Config are shown•Test Results are shown & possibly walked through
“I can’t show you” is simply not acceptable
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
Retrospective
© 2004-
2015
RetrospectiveMeeting to improveTemplates & Process
Soooooo…Don’t talk about anything you are unwilling to document in either a
Template or a Process…
Then update your Templates & Processes one at a time
© 2004-
2015
Tools to House Your Process
Simple and inexpensive (some even free) tools to help you:
•Microsoft Office•Google Docs / Google Drive•Microsoft SharePoint• Jira•Asana•Rally• Microsoft Project•LinkedIn•EverNote, OneNote•and many more...
© 2004-
2015
WEDIAKPO2!Everything Online
No Handwritten Papers,Stickies, Lists
Multiple Device Access, Always
© 2004-
2015
Business Analysis & Business Skills Courses
For Austin courses https://seupec.secure.force.com/pmtx For information on Data Analysis & Results
www.DataAnalysis.com
© 2004-
2015
Project Management Courses
Attend our next PM/BA Preview for a more in-depth lookPlus Project Management & related Consulting & Staff
Placement
© 2004-
2015
Increase Your WorthVote for the below as I call them out...
• WEDIAKPO2!™
• Rolling Average• Daily Meeting Process• Bucket of Hours• ? Your Suggestion
*Of course, contact us!
A&I™ Best Practice
© 2004-2015
I
I.Why Meetings Are Importantto Plan, Document Processes, & Hold
II.How To Plan & Negotiate the 6 (or 4 & 2 halves…) Agile Meetings
III.How To Motivate People & Hold Productive Agile Meetings
Takeaways
© 2004-
2015
© 2004-
2015
A&I ™ Courses & SupportResearch & Register Courses
https://seupec.secure.force.com/pmtx
A&I ™ Consulting & Course Information onwww.DataAnalysis.com or Contact
Consulting: Contact us for customized, lean, project consulting
512-850-4402 / [email protected]
To subscribe to The Management Advisor™ blog/column see website or visit
http://www.TheManagementAdvisor.net/
© 2004-
2015
© 2004-
2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
© 2004-
2015
The 6 (or 4 & 2 halves…)Types of Agile Meetings
1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective
© 2004-
2015
The 6 (or 4 & 2 halves…)Types of Agile Meetings
1. Sprint (Iteration) Planning2. Task Planning3. Daily Stand Up4. Collaboration5. Demo6. Retrospective