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Information Technology
Proposal Reference
958-23-01
Prebid January 9
Proposal Opening February 1
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Proposed Information Technology DepartmentFunctional Organizational Chart
Operations and Support
Contract for specific projects requested for Network, Internet, Departments, and Special Projects Compensation by projects completed
Projects and staff billed directly to departments or enterprise
Infrastructure Projects
• The City IT Project Manager requests and billings with the IT Director and Deputy Director• Costs for staff Full-Time Onsite (FTO) for departments are accommodated by the departments
Deputy IT Director
IT Director
SupportServices
OperationsServices
Support Technical
Staff
Operations Technical
Staff
NetworkServices
InternetServices
NetworkTechnical
Staff
Departmental Projects
EIM ProjectsSpecial Projects
Administrative Staff
City IT Project Managers
City Steering Committee
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RFP: A Partnership
• Two Parts: Solutions Development– Solutions Maintenance and Support
• FTO and Remote – Internet, GIS, and SME-Specialty
– Strategic Planning and Development
• Contracted: Not to Exceed– Support: Hourly– Development: ID/IQ Delivery Order
• TCO Process
• Qualified Vendor List– Available for independent Departmental
engagement
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RFP Questions:
• May be responded to in whole or in part.
• 3 year term
• Addendum: Classification Rates
ClassificationProposed Hourly
Rate 50% Utilized Rate 100% FTO Rate
Project Director $ $ $
Project Manager/Consultant $ $ $
Specialist-SME $ $ $
Programmer $ $ $
Analyst $ $ $
Technical Writer $ $ $
Administrative Support $ $ $
DBA $ $ $
Other…
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Selection Process
Evaluation Team• Responses evaluated and scored• Short-list Interview(s)• Short-list rescored• Combination of the two scores determines
selection
Negotiation Team• Scope and contract development
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Schedule
• RFP Responses Due 2/01/08*
• Short List Interviews 2/18/08
• Contracting 3/10/08
• Recommendation Commission 3/25/08
• Contract Execution 4/14/08
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What Governments Face
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Content Management
Built using FCKeditor – Perl and HTML
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Awareness
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www. & ims.ci.grand-rapids.mi.us
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Internet Inquiry Solution
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Intranet Inquiry Solution
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Customer Service
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CMMS
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Engineering Drawing
Support GIS Maintenance
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Project Management & Coordination
• Capital Improvement Project Management• Road Closure Management
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Strategic Planning
Phase 11. System BMP
2. RDBMS BMP
3. Operational BMP
4. IT Support BMP
5. Other Agreements
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Strategic Planning
Phase 21. Integrated Solutions Strategies
2. Awareness Strategies
3. Policy - Funding Formula
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Tentative Timeline
All final questions shall be submitted by email or fax, no later than January 10 to:
Amie MerrenPurchasing Department [email protected] 616-456-3339
Milestone/Activity Date/Time
RFP Release 12/12/07
Pre- Proposal Conference 1/9/08, 10:00 am
Deadline for questions 1/10/08
Response to questions and Issuance of Any Addenda 1/15/08
RFP Response Due 2/1/08, 11:00 am EST
Finalists Selected 2/8/08
Finalist Presentations (optional –by invite) Week of 2/18/08
Agreement Award End of February
Contract Execution March
Commence Duties April