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Workshop
Handbook
SUGGESTIONS FOR
FACILITATING THE
PROCESS OF
DISTRICT PLANNING
State Level Workshop on
Determining Training
Content for Sectoral
Programmes and Plan Plus
(with support from NIC)
10 11 Feb 2009, Itanagar
State Institute of Rural Development
Arunachal Pradesh
ESS Sector, ItanagarPhone: (0360) 2213049, 2216911, 2213054
Email: [email protected]
State Institute of Rural Development
Arunachal Pradesh
ESS Sector, ItanagarPhone: (0360) 2213049, 2216911, 2213054
Email: [email protected]
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HANDBOOKFOR
FACILITATING DISTRICT PLANNING
This conception of this handbook is a result of previous several interventions bySIRD Arunachal Pradesh on the Panchayati Raj System in Arunachal and thecorresponding felt need for clear cut and notified Guidelines for District Planningfor the state . Simultaneous need was also felt for development of District PlanningManual for the District Planning Committees.The District Planning Committees were formed by the State Government ofArunachal Pradesh in accordance with Article 243ZD of the Constitution. Thesecommittees at present are functioning accordingly and are preparing plans for theutilisation of the Finance Commission Grants provided by Government of India, asearmarked to the Rural Local Bodies. However their plans are largely stand aloneplans which are restricted to the utilisation of the above said Finance CommissionGrants only. In this context, the inputs of this handbook propose to facilitate andpromote the concept of One District One Plan.This concept is in conformity with the Guidelines for Planning framed by the ExpertGroup of Ministry of Panchayati Raj and Planning Commission formed in 2005.Meanwhile Ministry of Panchayati Raj is already implementing Backward RegionGrant Fund (BRGF) in Upper Subansiri district. This programme provides a never
before opportunity to the PRIs of the district to fill the critical development gapsthrough a structured and transparent process of planning and implementation. Thesuggestions provided in the handbook are expected to facilitate such processesIt is expected that the Department of Panchayati Raj, Government of ArunachalPradesh would add on to these suggestions and further collaborate with SIRDArunachal Pradesh, which is also the Technical Support Institution under BRGF forthe State, to come up with more concrete and enabling mechanisms to aid theprocess of meaningful devolution.The fact that this handbook has due scope for improvement is acknowledged.Suggestions for improvement, etc may kindly be forwarded to the institute / authorsat the address given below / cover page. All suggestions shall be welcome
Attempted by:Rakesh Srivastava, Assistant Director SIRD Arunachal Pradesh (Faculty)Kirto Loyi, Assistant Director, SIRD Arunachal Pradesh (Faculty) and WorkshopCoordinatorSIRD Arunachal Pradesh, ESS Sector, Itanagar 791113Ph(0360) 2213049 Fax: (0360) 2216911 Email: [email protected]
Indicative Handbook prepared for in house circulation in State Level
Workshop on Determining Training Content for Sectoral Programmesand Plan Plus conducted at SIRD Itanagar on 10 11 Feb 2009
Workshop Supported by Ministry of Panchayati Raj, Government of Indiaand Department of Panchayati Raj, Government of Arunachal Pradesh
Workshop Sponsored by
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Contents
1. Background
2. Purpose
3. Need for Good Planning Process
4. Consolidation and Utilisation of existing resources
5. Development of a Vision / Perspective for Planning
a. Suggested Mechanisms to facilitate vision development
6. Steps for Building State Vision for PRIs of Arunachal Pradesh
7. Conduction of Gram Sabha
8. Gram Panchayat Plans
a. Gram Panchayat Profile: Role and Importance
b. First Phase of Gram Panchayat Plans
c. Second Phase of Gram Panchayat Plans
9. Anchal Samiti Plans
a. Need for an Anchal Samiti Profile
b. Anchal Samiti Plans
c. Role of Support Institutions
10.Zilla Parishad Plans
a. Need for a District Information Profile
b. Zilla Parishad Plans
c. Role of Key Agencies in District Planning
11.How to identify good strategies of Planning!!
Annexures
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HANDBOOK FOR PROVIDING INDICATIONS ANDSUGGESTIONS TO FACILITATE THE PROCESS FOR
DEVELOPMENT OF MANUAL FOR DISTRICTPLANNING FOR ARUNACHAL PRADESH
1. BACKGROUND
The concept of composite District Plans on the lines of One District
One Plan is relatively new for Arunachal Pradesh. There are incidences of
several plans being made by as many departments and bodies at the district
and sub district levels. Some of these plans find their way to the State Plans,
otherwise most of the plans remain separate entities being funded by different
sponsoring ministries of Government of India or other funding agencies.
Meanwhile Government of Arunachal Pradesh notified the District
Planning Committees in conformity with Article 243 ZD of the Indian
Constitution wherein the Zilla Parishad Chairperson was made the
Chairperson and the District Planning Officer of the district as the Member
Secretary of the District Planning Committee. These District Planning
Committees are now preparing plans for the funds allocated to them by the
Department of Panchayati Raj, which largely restricts them to prepare specific
plans for the Finance Commission Grants in reference to the allotted releases
against the Rural Local Bodies (read Panchayats).
Planning Commission, Government of India has issued specific
guidelines for preparing District Plans and Perspective Plans in the Eleventh
Plan Period with clear modalities for involving PRIs and ensuring a
participative approach. Further to above, Government of Arunachal Pradesh
which has already notified the functional devolution for all the 29 items
under Eleventh Schedule of the Constitution, needs to consider to frame
specific guidelines for District Planning including those for framing 5 yearperspective plans and preparation of annual plans by the PRIs. It is
suggested that these guidelines should have required flexibility for
incorporating due changes as required in the 12thPlan Period.
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4) Increased peoples participation in all programmes from the
planning stage itself with efforts for ensuring gender and socio
economic equity.
5) Improvement in local administration with increase in transparency
and scope of peoples participation (creation of synergy of involving
traditional village councils in the process of making the local
administration more responsive and transparent)
6) Increasing the ability of the local bodies including the Panchayati
Raj Institutions to better perform their allotted functions with
emphasis on the elected women representatives.
3. NEED FOR A GOOD PLANNING PROCESS
There are established advantages for making participative plans by the
Panchayats. But a good and worthwhile Plan does not happen on its own. The
Gram Sabha cannot make a plan by mere discussion of its own and for that
matter a single meeting of the Gram Panchayat (which does not have any
previous experience in process of preparing structured plans) may not result
in preparation of plans. The discussions in Gram Sabha at best can reflect
local area wants, development needs, their pressing problems and certain
suggestions for solving these problems. This will also happen only when all
the groups including women and elderly turn up and speak up.
There will be a need to record these and then proceed ahead. The need
to assess the strength and potential of the corresponding Gram Panchayat
shall emerge. After the identification of felt needs of the people and the
potential within the Gram Panchayat is done, the need to prioritise shall
emerge if there are more needs than the possible resources to meet them. It
will be necessary to identify priorities or to set goals. When we are able to set
priorities and have a good idea of local resources, we need to think about
strategies or how we can address the most important issues. In other words
we have to think, how we can achieve a particular goal. For instance, if
drinking water has been identified as a problem, then there will be a need to
consider whether to dig wells or have pipe water supply from a local source.
The choice of options shall depend on the cost effectiveness and the desired
outcome, i.e. which option shall give more clean water.
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To identify the right strategies, elected representatives, local
officials, member secretary and other knowledgeable persons including
officials etc. to discuss various possibilities. These strategies would then
need to be broken down into smaller and doable activities. These
activities would need to tell us what will be done, by whom, how much
money will it cost, by when will it be over and how much money will it
cost. In making the plan it will be necessary to take stock of the amount
of money available as well as how the strategy/project/work will be
implemented. It is also important to think how the proposed strategy
and achievement of the particular goal would lead to fulfillment of the
larger vision such as the Zilla Parishad vision or even the State Vision
for Panchayats. After considering these issues it will be possible to come up
with a final set of activities for the plan.
4. CONSIDERATION AND UTILISATION OF EXISTING RESOURCES
The very edifice of planning rests on careful consideration of existing
resources and potential at the outset, and it remains universally applicable.
However (as has been observed) often the existing resources are either not
utilised properly and at times not even considered in the context of preparing
development plans. This leads to creation of artificial or skewed development
needs. In fact there is a corollary to the unutilised resources and their not
being considered in the process of development planning.
The Panchayati Raj Institutions often do not have any ready made
database to facilitate and enable them to assimilate existing resources.
Therefore they tend to demand the creation of resources, capacity, etc afresh.
Duplicate creation of capacity (irrespective of its nature) tends to lead to
mismanagement of the resources.
It is therefore of importance that the Panchayats take proper stock of
existing capacities at planning level and also concentrate on proper and
judicious utilisation of existing infrastructure and other capacities that have
been created for peoples welfare. The fact that development funds are scarce
and hard to get, should dawn upon the PRIs an d hence planning should
mandate careful consideration of all available choices before deciding on the
investment options for the local area development. It is strongly felt that this
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could remain the only way (while creation of a revenue base and ensuring due
collection/sharing of revenue can only marginally supplement) to enable the
elected PR leaders to meet the development needs at the grassroots levels.
There appears to be three major sources for augmenting the resources
of the PRIs and they are enumerated below: -
a) Permission for Collection of Taxes, Toll, and other related charges by
the PRIs on items, corresponding rates and mechanisms as agreed
by the State Government
b) Beneficiary or Community Contribution by the community members
in the form of user charges or contribution of labour, locally
available materials, etc. for development of community
infrastructure.
c) Allocation of grants and untied funds (and in the event where the
PRIs are permitted and provided with a mechanism to raise their
own funds there through loans and borrowings) by Government of
India and State Government and financial institutions and other
funding agencies which may be utilised, keeping in mind existing
capacities
a. Including creation or upgradation of existing capacities with
an end aim of revenue generation.
5. DEVELOPMENT OF A VISION / PERSPECTIVE FOR PLANNING
The very edifice of planning rests on the depth of the vision and the
perspective for development that is built upon participative and transparent
principles. There is a need to expect the Panchayati Raj Institutions to
develop a vision that is cross sectoral while adhering to the sectoral or
programmatic requirements. Given the relatively high costs involved in
implementation of development programmes, the allocations and resources
from a single programme seldom prove sufficient for achieving desired
development in the context of Arunachal Pradesh. Thus development of an
integrated view across various sectors by the elected PR leaders is important
for achieving development goals.
There is a clear role of the State Government to provide
leadership and direction in an environment of functional autonomy to
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the PRIs at all the three levels. Therefore it may be important the state
government develops a State Vision for Panchayati Raj and ensures its
dissemination. It should also provide ample scope for moderation of
felt needs and responses from Gram Sabha level to the Zilla Parishad.
The district vision can be an offshoot of the State Vision.
The process of development of vision needs to be inextricably linked
with the process of implementing the vision. The process of implementing the
schemes (contained in the vision) should be such that it permits
convergence of resources capital, manpower and material (in varying
combinations) for achieving the end goals. The schemes should also permit
due convergence of approaches of the three tier of PRIs, to allow them to come
together for development of commonly held goals. The underlying concept
must not be lost that the schemes of Zilla Parishad, Anchal Samiti and
the Gram Panchayat would all be implemented in one or the other Gram
Panchayat area.
Mere development of an integrated cross sectoral perspective might not
be sufficient. There is a need for having a matching understanding of the time
bound dimension in order for achieving planned development goals.
The component plans should be all drawn/made in such a manner that
they compliment and supplement the overall district vision. These plans
should also be realistic to the extent that they could be completed in the due
or stipulated time. The process of convergence or the cross sectoral
perspective should not lead to complication of processes or which lead to
future spreads requiring investment of resources, garnering of which may be
beyond the proven capabilities of PRIs.
Thus the development of the perspective should not only be time
bound, but should also be integrated cross sectoral, participatory and
transparent. The Zilla Parishad needs to play a proactive and pioneering
role in every term for the development of this vision / perspective. This
needs to be communicated to the Anchal Samities and Gram Panchayats
clearly and timely. In fact there is need for a monitoring mechanism
with adequate powers to enforce timely and clear dissemination of all
matters of information, goals and other communication to all the levels
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of the PRIs, if the concept of District Planning is to succeed in
Arunachal Pradesh.
Further in this context it is also suggested that the selection of schemes
should be such that the schemes be broken down into monitor able aspects
and the approval of the schemes from one level to the other should invariably
require corresponding monitoring mechanisms to be approved.
a. SUGGESTED MECHANISMS TO FACILITATE VISION DEVELOPMENT
Every Panchayat body will need to have their area specific mechanisms
to facilitate them to develop a long term vision (minimum of 5 years to max of
20 years) with due avenues to include Gram Sabha considerations which in
turn would determine their respective objectives of decentralised and
participative planning, yet the given below objectives are an indicative set to
facilitate their respective processes.
a) Need for considering and approval of mechanisms to provide a
permanent fund for depositing revenues generated by PRIs. This fund
can also provide a mechanism to permit/enable the State Government
to place converged funds to the PRIs to achieve commonly held
development goals,
a. For example the State Government can place funds for Drinking
Water and Sanitation, Health, and Watershed Management for a
particular area to be provided to PRIs to create rainwater
harvesting source of drinking water and ensuring eradication of
water borne diseases through creating effective mechanisms of
drinking water sourcing, supply and drainage.
b) There is a need for framing mechanisms for prioritising the
development needs. In absence of these guidelines issuing clear
instructions for prioritising, the process could lead to cumbersome
delays at all levels. This provides an opportunity to the State
Government to come up with a State Vision and corresponding set of
priorities for the PRIs to follow.
a. Indicative priorities for Arunachal Pradesh could include market
linkages for rural produce, primary education, drinking water,
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health and sanitation, minor irrigation, improved agriculture
practices, etc.
b. Creation of avenues of attracting private investment in small and
medium enterprises that involve rural artisans, with an inbuilt
mechanism of sharing revenue proceeds with the PRIs
c. Emphasis on ensuring community participation in rural
development programmes and Gram Sabha being the sole agency
for selection of beneficiaries.
d. Providing adequate capacities to the Gram Panchayats for PRIs
and Municipalities to undertake resource mapping of their
respective area and to determine critical development gaps.
e. Providing due weightage to the unfinished / in progress schemes
by the Panchayats and the Municipalities for being taken up.
6. STEPS FOR BUILDING STATE VISION FOR PRIs OF ARUNACHAL
PRADESH
The State Government can consider building its vision with an end aim
of making the PRIs largely self sufficient to achieve basic human development
covering primary health, education, women and child welfare and availability
of basic minimum services in the rural areas of the state. It can also consider
specifying a particular period of time for achieving each such aspect.
The process of prioritisation can follow building the vision through a
stage by stage approach - for instance, in districts that are below the national
average in literacy, the first step could be to reach the average level and the
next would be to attain the desirable level. Similar envisioning could be
undertaken in respect of attainments regarding education, health, water
supply and sanitation etc. Special attention will certainly need to be given to
women so as to enable them to take a lead in planning. Equality has to be built
into the envisioning process as a whole, by ensuring that women have an
important role in the design of the entire Panchayat plan.
The State Vision after due approvalshall be sent to all the DPCs where
the Member Secretary of the DPC shall explain the vision, concept and
possible process of implementing the vision by PRIs. An indicative structure
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for developing the state vision for PRIs of Arunachal Pradesh is placed at
Annexe1 of this handbook.
The essence of planning lies in its timing. If the plans are not made
in due time, it is evident that the corresponding (desired) development will
also not occur. This need becomes all the more evident in a synergy based
interlinked environment such as the PRIs where the demands and aspirations
of the Gram Sabha are to be reflected, consolidated and presented as plans
by the Gram Panchayats to the Anchal Samities to the Zilla Parishads and
finally submitted to the State Government by the District Planning
Committees. Thus there is a need to have a pre decided end times by
which each level needs to complete its share of planning and forwarding
to ensure that the DPCs are able to forward the plans well in time and also to
ensure that the elected PRIs are not forced to submit their plans at short
notices. The State Government would need to provide mechanisms to this
effect. An indicative roster and probable benefits are placed at Annexe2.
7. CONDUCTION OF GRAM SABHA
Proper and timely conduction of Gram Sabha is of paramount
importance if the end objectives of meaningful reflection of local felt needs are
to be achieved through the composite process of planning by the PRIs/DPC.
At present the Circle Officer or such other officer as is authorised by
the Deputy Commissioner, is the Member Secretary of the Gram
Panchayat. In the given circumstances there are several instances where a
single official has to preside over numerous Gram Panchayats as their
Member Secretary. In certain cases these Gram Panchayats are spread over
considerable distances. The Member Secretary of the Gram Panchayat is
expected to oversee and facilitate the process of conduction of the Gram
Sabha, where one Sabha shall be for the entire Gram Panchayat constituency
since there is no provision of Wards in the Arunachal Pradesh Panchayati Raj
Act 2002. The Gram Sabha proceedings are to be placed in the subsequent
Gram Panchayat meeting. The Gram Sabhas would need to render assistance
to the process of large scale mobilization of the community for participation in
development schemes, identify beneficiaries, mobilise, voluntary labour and
contribution in cash and kind for welfare programmes, etc.
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The Sabha also would need to bring forward the local felt issues
and aspirations concerning livelihoods, health, community welfare,
etc. Gram Panchayat Chairperson who chairs the meeting of the Gram
Sabha has to ensure the above. These would then form the basis of
proposing specific development schemes for consideration and approval of the
government after they go through the scheduled three tiers of the PRIs. THIS
MAKES IT CLEAR THAT IN THE ABSENCE OF PROPER AND JUDICIOUS
CONDUCTION OF THE GRAM SABHA, THE PLANS AND SCHEMES
PROPOSED BY THE PRIs WOULD NOT REFLECT THE ESSENCE OF THE
COMMUNITY FELT NEEDS, LEADING TO ALIENATION AND
DISAFFECTION WITH THE ENTIRE PROCESS OF DEVOLUTION OF
POWERS AND FUNCTIONS TO THE PRIs, THEREBY DEFEATING THE
VERY PURPOSE OF CONSTITUTION OF THE PRIs IN THE STATE.
In order to achieve the above and to ensure timely preparation and
forwarding of the Zilla Parishad Plans to the DPCs, the State Government
may need to issue a roster for conduction of Gram Sabha, without
compromising on the autonomy of the Gram Panchayats; to ensure that the
Gram Panchayat Plans are forwarded to the Anchal Samitis in stipulated
course of time. This is already discussed earlier at Section 51.
An indicative format of Gram Sabha resolution is placed at Annexe3
suggesting various aspects that the Gram Sabha may forward to the Gram
Panchayat. Each Gram Sabha has to be preceded by an agenda that is to be
prepared by the Gram Panchayat for discussion in the village assembly(Gram
Sabha). This agenda has to be circulated along with annual statement of
accounts of the Gram Panchayat and a brief report on the activities of the
Gram Panchayat in the preceding year2. The Arunachal Pradesh Panchayati
Raj Act 2002 stipulates that the Gram Panchayat Chairperson shall circulate
the agenda along with the annual statement of accounts etc but does not
clearly mention the advance period by which it should be circulated. In this
context it may be noted that at present it may be onerous on the Gram
Panchayat Chairpersons to circulate the agenda to all the members, in the
1The indicative roster at Annexe2 may be seen in this reference.
2 This information shall be and can be provided only when applicable, i.e. the annual statement of accounts cannot bepresented in every Gram Sabha, but only in that when it is ready.
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wake of absolute absence of any logistical infrastructure at their disposal.
However, an indicative format of the Agenda for Gram Sabha is placed at
Annexe3 (a).
8. GRAM PANCHAYAT PLANS
The process of preparation of GP Plans has been divided in two simple
phases. The Gram Panchayat is bound to meet at least six times in a year
(once in two months) as per the Act. The Gram Panchayat Chairperson is
responsible for convening the meeting of the Gram Panchayat and presiding
over them. In fact the process of planning at the Gram Panchayat level
commences from the date of circulation of agenda of the Gram Sabha. A
rudimentary idea of the plans and programmes that the Gram Panchayat
proposes to undertake should be available with members after the
conduction of Gram Sabha itself.
The circulation of advance agenda for a Gram Panchayat meeting has
to be done seven clear days for an ordinary meeting and three clear days for a
special meeting specifying, place, date, time and list of business to be
transacted at such meeting. Since the Gram Panchayat Chairperson can and
may invite officials (as prescribed by the State Government), it may be
prudent for the members to keep themselves abreast of the basic guidelines
and other related details before the meeting itself. This need becomes even
more relevant in view of the option available with the GP members (at least
one third to jointly call) to call for a special meeting by giving a 15 days
advance notice to the GP Chairperson.
a. Gram Panchayat Profile: Role and Importance
Each Gram Panchayat needs to have its respective Gram Panchayat
Profile3. The Gram Panchayat Chairperson will need to be made aware of the
Gram Panchayat profile to enable and his/her Gram Panchayat body to
assess the utility and feasibility of adopting the Annual Goals at the
conception / Gram Sabha stage itself. Extent of awareness with the profile
will directly be related to the level and quality of leadership being extended by
the Gram Panchayat to its Gram Sabha.
3Similarly each Anchal Samiti should also have a Anchal Samiti Profile, the District Statistical Profile should also ideally be
presented in the same or compatible format of the Anchal and Gram Panchayat profiles to facilitate the process of districtplanning by PRIs in Arunachal Pradesh.
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Inability to defend and explain the State Vision to the PRIs may also
adversely affect the credibility of the Gram Panchayat Chairperson. There is a
likelihood of this happening if the Gram Panchayat Chairperson is not aware
of the Gram Panchayat Profile and District and State vision for PRIs.
It is pertinent to place a word of caution at this stage, that although each
Gram Panchayat Chairperson will always have an abstract idea of his/her
Gram Panchayat constituency, but this idea needs to be backed with valid
facts about status of village level infrastructure, availability of officials, number
and nature of schemes which are operational in the area, etc. Moreover this
information also needs to disseminate. This can be possible only through a
structured Gram Panchayat Profile and its awareness with all GP members.
The District Administration in collaboration with District Statistical
Officer and Department of Economics and Statistics can bring out a Gram
Panchayat Profile with a maximum validity of 21/2 years, thereby
necessitating publication of at least two such profiles. The profile should also
come with a map of the Gram Panchayat. This will not only aid the process of
meaningful planning, but will also aid in GIS applications at the District and
State Level in future.
b. First Phase of GP Plans
The first phase commences with the finalisation of the Gram Sabha
proposal for the Gram Panchayats. The entire process of conduction of Gram
Sabha and forwarding of the resolution thereof has been mentioned at
Section 8 above. In this first phase, the Annual Goals in consultation with
the Gram Sabha may be prepared as suggested.
As the Gram Panchayat has to meet at least six times in one year,
the first meeting of the Gram Panchayat can discuss on the State Vision
for PRIs and its applicability, utility, etc. for the corresponding Gram
Panchayat in reference to the Gram Panchayat Profile. With the
conduction of Gram Sabha in between the two meetings, the second
meeting can discuss the Gram Sabha resolutions and Annual Goals of
the Gram Panchayat. In the second meeting itself the Gram Panchayat
can come up with the correspondingly relevant schemes in the form of
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an Annual Plan, or can ask for due technical support from concerned
Line Departments / Extension Officers at the block / district level.
c. Second Phase of GP Plans
In the second phase these Annual Goals would then need to be
discussed in the Gram Panchayat Meetings for preparation of the Gram
Panchayat Annual Plans. This shall be done over (perhaps) several meetings;
if need be to arrive at best possible strategies to implement and achieve the
recommendations of the Gram Sabha.
These strategies will then be reflected and documented as clear cut
projects/schemes that the Gram Panchayat intends to undertake in that
particular year, including the schemes that will, in all likelihood, be carried
on to the next or few more forthcoming years. The sum together of these
strategies have to be presented in the form of a draft plan, which then the
GP may consider and approve to be forwarded to its corresponding Anchal
Samiti body.
There can be several occasions when development priorities of different
members in a Gram Panchayat shall clash together. In these cases there will
be a need for due prioritisation. It is also important that the fact that the
activities and schemes that are being proposed should ideally be done in a
years time should dawn upon all the members of the Gram Panchayat. (Only
in rarest of rare cases or in the case of long gestation period projects in
conformity with the State / District Vision, shall there be schemes that may
run beyond one year). Thus prioritisation of the programmes based on the
following should be done: -
a) needs
b) utility
c) and completion period
An indicative list of considerations suggested to be borne in mind in the
process of prioritisation is placed at Annexe4.
In this connection, it is important to note that there shall be several
instances when the project of one Gram Panchayat may involve working with
other Gram Panchayats as well4. These projects would need to be passed for
4 This also necessitates the need for preparation of Gram Panchayat Maps which shall otherwise equal the area of segment ofan Anchal Member and corresponding Anchal Samiti maps which will equal an area of Zilla Parishad Member.
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onward consideration by all concerned Gram Panchayats where each of them
mentions that the particular schemes shall be undertaken. Therefore there is
a clear need for increased coordination between the Gram Panchayat
Chairpersons of congruent Gram Panchayats as well as the need for a
leadership role by concerned Anchal Samiti and Zilla Parishad Members.
The Gram Panchayat Plan should then have annual goals and an
abstract of the projects that they intend to undertake. The abstract of the
projects thus prepared shall be forwarded to Anchal Samities in due time to
enable further consolidation, approval, etc.
A WHO WHAT & HOW of the GP Planning Process is placed at
Annexe5 of this handbook. Indicative formats of the GP Plans are placed at
Annexe6. An indicative format of GP meetings is placed at Annexe6(a)
9. ANCHAL SAMITI PLANS
The process and formats for Anchal Samiti Plans are suggested to be
largely the same as that suggested for the Gram Panchayats. However, the
actual components would be dependent on the Activity Mapping for the
Anchal Samiti and the vision envisaged by the Anchal Samiti itself.
In this context there seems to be an onerous responsibility on the
Anchal Samities to consolidate/accommodate the Gram Panchayat Plans on
one hand and contribute to the process of achieving the District/State Vision
of PRIs. Therefore it is suggested that the Anchal Samiti draft its vision based
on the District/State Vision for PRIs and factor it annually based on the
resolutions of all the constituent Gram Sabhas falling within the jurisdiction
of such Anchal Samiti.
a. Need for an Anchal Samiti Profile
This is also needed since the constitution of the Anchal Samities
involve all the elected Members of Parliament and Legislative Assembly
representing constituencies which comprise wholly or partly the Anchal
Samiti as ex officio members. The presence and involvement of senior level of
elected leadership would perhaps call upon the Anchal Samiti Chairperson to
be fully aware of the constituency of all the constituent Anchal Samiti
members. This necessitates the availability of an Anchal Samiti profile on the
same lines as Gram Panchayat profile as discussed at Section 8 (a) above.
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b. Anchal Samiti Plans
The planning at Anchal Samiti level should ideally commence with the
finalisation of the State / District Vision for PRIs. It must be borne in mind at
this stage that all the Anchal Samiti Chairpersons are ex officio members of
the Zilla Parishad and they are ex officio members of the District Planning
Committees5 also. Thus these Anchal Samiti Chairpersons shall be invariably
aware of the District/State Vision for PRIs of their respective district. They
may then need to decide on interacting with the Gram Panchayat
Chairpersons and Gram Panchayat Members for development of the Anchal
Samiti specific version of the Vision Statement.
The actual planning shall commence with the receipt of the draft Gram
Panchayat Plan as approved by the respective Gram Panchayats. The entire
process of preparation and forwarding of the Gram Panchayat Plans has been
mentioned at Section 8 above.
The Anchal Samiti will have to take a careful consideration of
the proposal that it receives from constituent Gram Panchayats. The
Anchal Samities may also find it prudent to allocate a part of their
resources to upscale/consolidate or even slightly modify the schemes
suggested by the constituent Gram Panchayats by placing resources
(funds and functionaries) at their disposal.
Subsequently the Anchal Samiti would need to formulate Annual
Goals for preparation of Anchal Samiti Annual Plans. Perhaps several
meetings may be needed for arriving at best possible strategies to implement
and achieve the recommendations of the Gram Sabha/Gram Panchayat.
The documentation of these strategies as clear cut projects/schemes
that the Anchal Samiti intends to undertake in that particular year, including
the schemes that will, in all likelihood, be carried on to the next or few more
forthcoming years shall for the Annual Action Plan of the Anchal Samiti. The
sum together of these strategies have to be presented in the form of a draft
plan, which then the Anchal Samiti may need to consider and approve to be
forwarded to its corresponding Zilla Parishad.
5 All Anchal Samiti Chairpersons are treated as ex officio members of the District Planning Committee only for smallerdistricts (districts with less than 8 ZPMs) and in other districts on pro rata or selective basis; as per the State GO in this regard.
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In this connection, the special powers vested with the Anchal
Samiti as per the Panchayati Raj Act such as providing buildings or
other property on lease, hire or rental basis for income generating
purposes etc could ideally be explored to propose to the State
Government for obtaining required allocations and permissions.
Just as in Gram Panchayat there can be several occasions when
development priorities may clash amongst members of the Anchal Samiti. In
these cases there will be a need for due prioritisation in similar manner as
explained at various places in preceding section. The need to restrict taking
up of schemes that can ideally be done in a years time should also remain.
(Only in rarest of rare cases or in the case of long gestation period projects in
conformity with the State / District Vision, shall there be schemes that may
run beyond one year).
The indicative list of considerations suggested to be borne in mind in
the process of prioritisation placed at Annexe4 holds good for this also with
an addition of taking up of such programmes (in conformity with the notified
activity mapping) that can build or build upon the resources of the
Panchayats.
Anchal Samiti Chairpersons will also need to be in touch with other
Anchal Samiti Chairpersons and all the members of the Zilla Parishad,
particularly for projects that may involve increased coordination with other
Chairpersons of congruent Panchayats as well as the need for a leadership
role by concerned Zilla Parishad Members. Anchal Samiti may need to include
to take up works recommended by Gram Sabha, but which are outside the
purview of Gram Panchayats.
c.Role of Support Institutions
It may be necessary to create and maintain multidisciplinary technical
teams (which could include NGOs) for assisting Gram Panchayats and Anchal
Samities in planning and implementation at the Block Level. The role of
Technical Support Institution for Arunachal Pradesh, i.e. SIRD
Arunachal Pradesh is of critical importance here. The District Planning
Committees and the Zilla Parishad can consider availing the services of
SIRD Arunachal Pradesh to this effect.
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This would especially synergize inter-tier coordination for all grassroots
level initiatives.
There is urgent felt need to equip each Intermediate Panchayat with a
planning support unit. The State Government can also consider
maintenance and management of multi-panchayat cadres, such as
teachers, engineers, watershed managers, social forestry supervisors,
anganwadi supervisors, block level health supervisory workers.
The abstract of the projects thus prepared shall be forwarded to Zilla
Parishad in due time to enable further consolidation, approval, etc is placed
at Annexe7.
10.Zilla Parishad Plans
The process of Planning at the Zilla or District Level is the apex level of
planning in reference of this handbook. The basic purport of planning
remains the same, it just gets built on at the District Level. The actual
components at this stage will continue to be dependent on the Activity
Mapping for the Zilla Parishad and the District/State vision.
The Zilla Parishad has to be responsible for achieving the District/State
Vision for PRIs. Therefore it is not just the possession of a District Vision and
Perspective that will be important, but also the ability and will to execute
such a vision will also be of equal importance at the Zilla Parishad level. It
will have to converge/consolidate various schemes of Anchal Samities to
arrive at a district specific plan in conformity with the District/State Vision.
a. Need for a District Information Profile
While every District has a District Statistical Profile, it is suggested that
this profile be adequately modified with information on allocation of funds
and functionaries for important flagship programmes of Government of India.
This is all the more required since the district plans may be
consolidated for the state to arrive at the State PR Plan. The scale of the
activities can be upgraded at the Zilla Parishad/District Level only when the
Zilla Parishad members are aware of the background information, else they
shall be dominated in the ZP Meetings and the DPC meetings.
This format profile can be made in the same or comaptivle format as
discussed at Section 8 (a) above.
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b. Zilla Parishad Plans
The planning at Zilla Parishad level should ideally commence at the
stage of conceptualization of the District/State Vision of PRIs. This should
also involve Anchal Samiti Chairpersons are who are also ex officio members
of the Zilla Parishad and they are ex officio members of the District Planning
Committees also. They may also need to decide on interacting with the Gram
Panchayat Chairpersons and Gram Panchayat Members in this regards.
The actual planning shall commence with the receipt of the draft
Anchal Samiti Plan as approved and forwarded by the respective Anchal
Samities. The proposal from constituent Anchal Samities need to be
reflected in the Zilla Parishad Plans. Allocation of part of their
resources to upscale/consolidate or even slightly modify the schemes
suggested by the constituent Anchal Samities in reference to the
Activity Mapping by placing resources (funds and functionaries) at their
disposal may also be considered.
The Annual Goals of the Zilla Parishad need to be in conformity with
the District Vision for PRIs of the respective Zilla Parishads. Since the Zilla
Parishad Plan shall form the bulk of the District Plan to be forwarded to the
State Government (by the DPC) which shall invariably involve plans/schemes
of other important programmes/centrally sponsored schemes. Therefore the
best possible strategies to implement and achieve the stated vision needs to
be reflected from the Zilla Parishad Plan itself in the form of Annual Action
Plan of the Anchal Samiti. The sum together of these strategies have to be
presented in the form of a draft plan, which then the Anchal Samiti may
need to consider and approve to be forwarded to its corresponding Zilla
Parishad.
The matter related to fixation of priorities has to be done strictly in
reference with the District/State Vision.
The indicative list of considerations suggested to be borne in mind in
the process of prioritisation placed at Annexe4 holds good for this also with
an addition of taking up of such programmes (in conformity with the notified
activity mapping) that can build or build upon the resources of the
Panchayats.
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The role of SIRD Arunachal Pradesh as the TSI can be of
providing of guidance and capability building for vision development.
The District Planning Committees can also invite and avail the services
of SIRD Arunachal Pradesh to this effect.
The Zilla Parishads have a clear role in preparing plans in accordance
with activity mapping and overall coordination in planning, providing capacity
building and technical support to lower levels of Panchayats. They can do this
through involving SIRD Arunachal Pradesh across all the blocks and districts
of the state.
It is suggested that the Department of Panchayati Raj, Government of
Arunachal Pradesh develops a Planning Support Cell. The Cell can function
as a State Support Centre for providing support to all the DPCs for preparing
plans. The State Government also needs to consider for framing clear
guidelines or rules for amalgamation of the District Plans sent by DPCs into
the State Plans. Subsequent instructions may also be needed to enable the
line department heads to submit their plans with / without involvement of
Panchayats6 for being incorporated into the District Plans. The fact that the
constitutionally mandated DPCs have a role to play should not be lost.
It is essential that the District Panchayat plan also looks into several
issues that may lie outside activity mapping, but are critical to the overall
development of the district as a whole. While all of them cannot obviously be
tackled at the district level, the plan could cover measures that would help to
promote them. We indicate below some of these issues that need to be
addressed in the District Panchayat plan. These are particularly relevant to
the district plans in the backward districts where poverty is chronic.
The Gram Panchayat, Anchal Samiti and the Zilla Parishad need
to share common goals of development. In achieving these goals, they
need to compliment each other. This means that no level should take
up activities that can be done at a level lower than itself7. It is also
equally important to remember that just as Anchal Plans are not a
collation of Gram Panchayat Plans, similarly the Zilla Parishad Plans
6 The involvement of Panchayats has to be made in conformity with the programme guidelines and as per the notified activitymapping order. Many flagship programmes do not involve much involvement of PRIs but the activity mapping notified for allthe 20 items of the Eleventh Schedule in the state provide complete functional devolution to the PRIs.7 This is the principle of subsidiarity, which needs to be followed in letter and spirit by the PRIs and State Government.
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(or for that matter the DPC Plans) are not merely a collation of Anchal
Samiti plans, but instead are strategic support plans. The plans at a
higher level thus need to provide support and leadership for
achievement of overall District/State Vision of PRIs.
The abstract of the suggestive Zilla Parishad Plans is placed at
Annexe8. These plans need to be forwarded to the DPC. The abstract of
suggestive DPC Plans are placed at Annexe9.
c. Role of Key Agencies involved in Zilla Parishad/District Planning
The Zilla Parishad in itself is the most central and key agency in
the process of District / Zilla Parishad Planning.The ZP members need to
understand the district situation and should be aware, sensitive and
appreciative of the overall district profile. They need to have cordial
relationship with regular consultation with the district officials. (This is
applicable to all the three tiers). They have to have the capability, acumen
and the vision to scrutinse the Anchal Samiti Plans in non partisan and non
biased manner.
The District Level Officials are also key agencies in regards to District
Level Planning. The district officials should understand that their role
does not decrease as and when the role of PRIs in the process of
planning and implementation increases. Decentralisation makes the role
of government officials more challenging and exciting. They no longer
remain mere implementers of the scheme, but rather become partners in
progress with the elected PR members. The officials can help the elected
PR members in translating their goals into do-able projects.
The second role that the officials can perform, is that they can provide
all background information to the PR members and suggest alternative and
appropriate strategies for planning and development.
With the involvement of the PRIs the district level officials shall be able
to understand and remain in touch with their district in a much better
manner. Their outreach increases till the village level and so does their
impact. District officials will need to develop new ways of working, while
supporting the Gram Panchayats, Anchal Samities and the Zilla
Parishads.
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The NGOs, government agencies, and other funding agencies all have
their stake laid out in the process of District Planning. All the development
works of Government of India, State Governments and the PRIs and
Municipalities are to be carried out in one or the other district only.
The District Planning Committee also has a critical and key role in the
process of District Planning. In fact the District Planning Committee is
mandated to provide a District Vision for the PRIs. They also need to involve
subject and technical experts to facilitate them in the process of planning.
The best part is that the District Planning Committees are a government
backed constitutional entities with a clear mandate for preparation of District
Plans. They hence need to be supported by all concerned.
*******
Suggestions and comments are solicited from all concerned for improvement by the authors, please.
Rakesh Srivastava and Kirto Loyi
(Assistant Directors {Faculties}) SIRD Arunachal Pradesh
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HOW TO IDENTIFY GOOD AND APPROPRIATE STRATEGIES
FOR PLANNING BY THE PRIs
There are no pre defined criteria or formulae for good strategies, but
good strategies emerge from
1. Understanding of issues2. Exploring various possibilities3. Understanding of the cause and effect of the situation.4. Understanding the need for minimum costs involvement.5. Understanding and appreciating the possibilities in context of their local
area specific utility.
A good strategy is one that is based on a good analysis of the issue or the
cause of the problem it addresses. To give an example, if the priority goal
identified is to improve the functioning of the school, then a good strategy should
be based on identification of the cause of the problem in the functioning of the
school.
If it is found that only some students in the school lag behind, then remedial
coaching for such students would be a good strategy. If students dont come to
school regularly, then the School Management committee may need to be made
more active to make sure that students attend regularly, then the School
Management Committee may need to be made more active to make sure that
students attend regularly.
A good strategy also has to be based on an exploration of potentials and
possibilities. For instance, in the above example, there may be people (such as
retired teachers) in the village who may be willing to take extra classes for weak
students voluntarily.
A good strategy should also to be appropriate. For instance, it should be
based on an understanding of the time frame, i.e. whether the problem is long
term or short term. For example, an unemployment problem could be seasonal
or say short term. Such a short term unemployment problem can be solved bystarting road construction or some other public works that generates
employment or linking NREGA works with the particular period of
unemployment.
But long term unemployment problem requires long term solutions. The GP
may think of training people on applicable and viable self employment ventures.
Coordination with SGSY programme shall be beneficial.
The GP can think of training people to produce something that they can sell,
encourage people to take crops in more than one season, promote tourism, etc.
This strategy also has to be cost effective. Thus building a tourist cottage will
cost more and may employ at the most, 10 people while a change in the farming
practices, or a suitable outlet for selling of horticulture produce will lead to large
scale impact on enhanced livelihoods.Many times many solutions are found by thinking out of the box. Many
solutions can be arrived at converging resources of various PR bodies together
and prioritising and scheduling works accordingly between them.
There may be many such issues that need to be considered for formulating
appropriate strategies.
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Annexe1
INDICATIVE STRUCTURE FOR DEVELOPING STATE VISION FOR
PRIs OF ARUNACHAL PRADESH
8State Government can also provide indicative priorities at this stage.
9(Funds can be converged if there are clear financial rules approved by the State Government for doing so and that these are
in confirmation with the concerned project guidelines)
Sl Details Suggestions
1Objectives of the
State Vision
State Government can consider developing the abilities of the Panchayatsin achieving self sufficiency; it can also consider involving panchayats indevelopment projects being coordinated by the state government and its
agencies, or it can consider involving the PRIs of the state to achieve adesired level of human development (increase in human development
index) and commit itself to support the PRIs to that extent with all
measure
2Background of
the PRIs
A brief illustration of present Strengths, Weaknesses, Opportunities
and Threats of the PRIs (taken together for the entire state) need tobe placed.
Details of the
Vision
The projection of the State Government in involving the PRIs
(which will be in reference to the Sl #1 above) shall be spelt out in
the form of the given below index of the three Fs. This shall bebased on the recent Activity Mapping as notified by the
Government of Arunachal Pradesh
3
Sector Name8
Level FUNCTIONS FUNDS9 FUNCTIONARIES
AAgriculture and
Horticulture
Development of
Wastelands
B
Animal
Husbandry andVeterinary
Maintenance ofVety Hospitals
and records, etc
C Drinking Water
Promotion ofDrinking Water
and Rural
SanitationProgrammes,
Maintenance ofRecords, etc
D
Poverty
Alleviation
Programmes
ThecorrespondinglevelofPRIthatthestategovernment
wishestoengageinachievement
ofitsvisioncanbe
indicatedhere
Planning,
Supervision and
Monitoring andpromotion of
public
awareness on
the programmes
Funds can be
provided by theconcerned
Department of at the
State or CentralLevel or from
Finance CommissionGrants for RLBs or
Untied Funds fromGovernment of India
or from other
funding agencies
such as UNDP,
World Bank, etc
Allocationofspecificresp
onsibilitiestostaffat
eachrespectivelevelofPR
Ihastobementioned
here
State Government will then need to direct the concerned departments to indicate specific
projects that would / could be taken up for achievement of its stated vision. From the
information thus received the following abstract of projects could be attached to the VisionStatement to provide increased and much needed clarity. State Government can also specify
envisioned earmarked role of women in the entire process at this stage itself or at Sl # 5.
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6. Conclusion
Signature of Commissioner / Secretary (Panchayati Raj)Government of Arunachal Pradesh
Itanagar
4. Abstracts of Projects
Sl Name of Projects Sector / FunctionIndicative Cost(Rs in Lakhs)
Source of Fund
5. Plan Outlay with sector details and amount proposed in the current vision statement
Sl Sector / Function Amount Allotted
Envisioned
Completion
Date
Monitoring
Agency
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Annexe2
INDICATIVE ROSTER FOR
PREPARING AND FORWARDING OF PANCHAYAT PLANS FOR PRIs
OF ARUNACHAL PRADESH
Action Month(Initiation)
Month(Completion)
Level Responsibility Forwardingto
Status
Conduction of Gram
Sabha MeetingsSeptember October Gram Sabha
Gram
Panchayat
Preparation of GramPanchayat Plans
November November Gram Panchayat
Gram PanchayatChairpersons
AnchalSamiti
Preparation of AnchalSamiti Plans
December December Anchal SamitiAnchal SamitiChairpersons
Zilla Parishad
Preparation of ZillaParishad Plans
January January Zilla ParishadDistrict
Planning
Committees
Preparation of District
PlansFebruary Mid February DPC
Zilla Parishad
Chairpersons State
Government
There may be a need to consider increased involvement of Member Secretaries at each of the
above mentioned level with a view to facilitate and enable the concerned Chairpersons in
fulfilling their corresponding roles.
In the event that the District Planning Committees are able to forward their Annual Plans for
the forthcoming year to the State Government by February in the preceding year, the State
Government shall have required time to vet the plans and consider integration or at leastincorporating permissible aspects of these plans in the State Plan.
It may also enable the Department of Panchayati Raj to prepare a State Panchayati Raj Plan for
consideration of the State Government. This plan will however be only compilation of
respective plans of the 16 DPCs of the state (which have been forwarded to the State
Government).
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Annexe3
INDICATIVE FORMAT OF GRAM SABHA RESOLUTION FOR
FORWARDING TO GRAM PANCHAYATS
GRAM SABHA OF
HELD ON ____/____/____ AT PRESIDED BY:
LAST GRAM SABHA HELD ON10
: ____/____/____ AT PRESIDED BY:
Total Voter Population of the GP Constituency: Total Attendance11
: (Male: Female:
)
The Gram Sabha of hereby resolves the following:
1. That the given below beneficiaries be selected for the corresponding programmes2. The details of the community contribution (if any) be regarded as the commitment from the
community
3. The demands mentioned be kindly considered to be forwarded to Anchal Samiti for further approvaland sanction by the DPC/State Government
4. That this Gram Sabha has discussed and approved its commitment to contribute to the given belowschemes for fulfilling of the State or District Vision of the PRIs
5. Request the Gram Panchayat to forward the acceptance of the consolidated projects to Anchal Samiti
at the earliest possible.
6. Any other matters as may be prescribedList of Beneficiaries selected for approval: Details of Community Contribution Decided
Name of
BeneficiarySex
BPL
/
APL
BPL No
Whether
Widow/PH/
etc
Name
of
Scheme
Name of
Head of
Household
Name of
Scheme
against
which
contribution
promised
Nature of
Contribution
promised12
Amount /Qty /
Mandays
etc being
provided
Supervising
Authority
OTHER ISSUES AND DEMANDS AS ACCEPTED BY GRAM SABHA
DemandNo
Details of Demand (in order ofpriority)
CorrespondingNature of Work
LocationConcerned or ApplicableLine Department / Agency,etc
GSD 1CC Steps from Jhum Field to VillageLocation
Construction of 50number of CC Steps
>
Rural DevelopmentRural Works Department, etc
GSD 2 Need to Stop Child Marriage
Sensitisation of
Community towardsevils of ChildMarriage and
applicable Laws
>
Department of Social Welfare,State Commission forWomen, etc
GSD 3Demand for access to Muster Rolls ofNREGS
Social Audit onImplementation ofNREGS
>
Department of RuralDevelopment, DRDA, BlockDevelopment Office, etc
DISCUSSION AND ACCEPTANCE OF STATE VISION FOR PRIs (Annual Goals for Gram Panchayat)13
Sector NameWorks /
Schemes Level Functions Funds Functionaries
Contd
10It is important to note that 6 (six) months should not intervene between two Gram Sabha meetings, i.e. the last Gram Sabha meeting should
invariably would have been held within 6 months of the current meeting.11
The total attendance is mentioned that12
Whether Cash, locally available material or kind13
The Gram Panchayat Chairperson may need to be aware of the Gram Panchayat Profile to assess the feasibility and utility of the state vision
in respect to his/her Gram Panchayat in particular and may also need to explain the same to the Gram Sabha.
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Continued from above
ABSTRACT OF GRAM PANCHAYAT WISE PROJECTS ACCEPTED BY GRAM SABHA
Sl Name of Project Sector / Function
Indicative Cost
(at GP Level)Amt in Rs
Source
ofFund
Envisioned
CompletionDate
Nature of
PeopleParticipation
DETAILS OF SOCIAL AUDIT (IF ANY)
Name ofProgramme
auditedIssues audited
Discrepancies found(if any)
Mention Nature andQuantum
Clarificationsby concernedauthorities (if
any)
Further Actionable Demands(if any)
RECORDS OF GRAM PANCHAYAT REVIEW(whenever applicable)
Details of review of GPAccounts of Preceding Year
Details of review of GPFunctioning of preceding year
Details ofdiscrepancies if any
Clarifications(if any)
Corrective action(suggested)
Details of matter being forwarded or postponed for forthcoming / next Gram Sabha: (if any) [Possible Date: ]
Sl Details being forwarded Reason of forwarding Associated schemes (if any)
Forwarding to Gram Panchayat by ____/____/____
Signature of
Gram Panchayat Chairperson14
14 The resolution shall be signed by the person who presides over the Gram Sabha (i.e. the GPC or GPM chosen from amongstthe GPMs in absence or unavailability of GPC)
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Annexe3(a)
INDICATIVE FORMAT OF AGENDA OF GRAM SABHA FOR
CIRCULATION TO ALL MEMBERS OF GRAM SABHA BY GRAM
PANCHAYATS
Circular No. Dated: ____/____/____
Circulation of Agenda of Gram Sabha of Scheduled to be held on ____/___/___ at
1. Selection of Beneficiaries for (Name of Schemes to be mentioned here)a. Scheme Name and Eligibilityb. Scheme Name and Eligibility
2. Fixation of Community Contribution for (Name of Schemes and Projects to be mentioned here)a. Name of Scheme/Project and nature and Quantum of contribution required from GP to be
mentioned here
3. Discussion on State and/or District Vision for PRIsa. Objective of the Vision Statement to be mentioned in briefb. Name of relevant schemes and/or projects to be mentioned with brief details on Works/Schemes
i. Corresponding details on Functions required, and allocation of funds and functionaries
4. Discussion on important flagship programmes of Government of India with clarifications on planning andimplementation5. Brief details on Social Audit (if any proposed) giving brief on name of programme, corresponding issues
being audited and level of officials expected/invited for clarifications6. Brief on the review of Gram Panchayat functioning (as and when applicable)7. Other matters as may be discussed (in view of time etc)
Signature of
Gram Panchayat Chairperson
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Annexe4
INDICATIVE LIST OF CONSIDERATIONS SUGGESTED TO BE
BORNE IN MIND IN THE PROCESS OF PRIORITISATION BY
PANCHAYATS
1. THE PRESSING NEEDS OF THE AREA CONCERNED (PRIORITY SUGGESTED BY THE GRAM
SABHA)
2. REFERENCE OR APPLICABLE PROVISIONS OF THE CSS PROGRAMME GUIDELINES AGAINST
WHICH THE SCHEMES ARE BEING PROPOSED
3. PRIORITY TO ON GOING PROGRAMMES
4. SCHEMES THAT RELATE TO PREVENTION OF OUTBREAK OF DISEASES AND EPIDEMICS
5. COST EFFECTIVENESS OF THE SCHEMES
6. UTILITY OF THE SCHEME TO THE AREA CONCERNED
7. ESTIMATED TIME OF COMPLETION FOR THE SCHEME
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Annexe5
WHO WHAT HOW OF GRAM PANCHAYAT PLANNING
STEP 1
WHO WHAT HOW
GP Chairperson incollaboration withMember Secretary and
other officials
Preparation of a Gram
Panchayat Profile withall required details
Involve facts about all CSS/Govtprogrammes being undertakenwith corresponding allocation offunds and functionaries and roleof PRIs along with details ofsocial and civic infrastructure,etc. Then hold discussions as at
Step 2
STEP 2
GP Chairperson shallhold discussions in
Gram Sabha. Alsohold discussions with
Member Secretary,
Anchal SamitiMembers, Zilla
Parishad Member
Gram Panchayat
Chairperson shallprepare a draft action
plan ready based onGS recommendations
Identify major issues, goals andcorresponding priorities.
Suggest strategies and whereverpossible projects.
Then consolidate, needs goals
and identify final action plan asat Step 3
GP Chairperson shall
in consultation withGP members shallconsolidate, needsgoals and identify finalaction plan
Preparation of Draft
Annual Action Plan ofthe Gram Panchayat
Sector wise consolidation of
needs, goals and potential ofthe concerned Gram Sabha
for each identified activity.STEP 3
GP Chairperson shall
prepare annual and 5year Action
perspective for his/herGram Panchayat
Finalised andConsolidated Annual
Plan (Forwardingcopy)
Clear abstract of Projects withdetails of corresponding fund
requirement/allocations,functionaries to implement,
monitoring mechanism andestimated completion time
STEP 4
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Annexe6
INDICATIVE STRUCTURE FOR GRAM PANCHAYAT PLANS
3. ACTION REPORT ON GRAM PANCHAYAT WISE PROJECTS FORWARDED BY GRAM SABHA15
FORWARDED BY GRAM SABHA ON ____/____/____
Sl Name of ProjectSector /
Function
Indicative Cost(at GP Level)Amt in Rs
Source of
Fund
EnvisionedCompletionDate
Nature ofPeopleParticipation
Acceptance /Modificationand/or
Consolidation
and Forwardingto Anchal Samiti
15 Amongst the Action Report, the projects can also find their way in the GP Plan as at the format given at Point 4.
Annual Action Plan of Gram Panchayat of for
Sl Details Suggestions
1
Objectives of the
GP Plan or GPVision
Gram Panchayat needs to consider developing a GP specific vision
(ideally for 5 years or the term of the respective GP) involving the localarea felt aspirations.
2Background of
the PRIs
A brief about status of village level infrastructure, availability of officials,
number and nature of schemes which are operational in the area with
corresponding allocation of funds, functionaries and future potential need to be
presented.
4. Abstracts of Projects
Sl Name of Projects Sector / FunctionIndicative Cost(Rs in Lakhs)
Source of Fund
5. Plan Outlay with sector details and amount proposed in the current vision statement
Sl Sector / Function Amount Allotted
EnvisionedCompletion
Date
MonitoringAgency
-
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Annexe6(a)
INDICATIVE STRUCTURE FOR GRAM PANCHAYAT MEETINGS
AGENDA CIRCULATED ON: ____/____/____
Meeting held on: ____/____/____
Agenda Items Decision Taken Further Action Required
OTHER ISSUES THAT EMERGED IN GP MEETING
Capacity BuildingClarification regarding Implementation of Programme
Guidelines, if any
Issues with Functionaries and
Fund allocations, if any
DETAILS OF SOCIAL AUDIT (IF ANY) FORWARDED BY GRAM SABHA
Name of
Programmeaudited
Issues audited
Discrepancies found(if any)
Mention Nature andQuantum
FurtherActionable
Demands (ifany)
Comments from GP16
RECORDS OF GRAM PANCHAYAT REVIEW FORWARDED BY GRAM SABHA
Details of discrepancies if any inreview of records
Clarifications (if any) from GPprovided at GS
Further Forwarding Comments by GP
16 This shall be added after discussing the same in the GP and suggested to be forwarded to Anchal Samiti.
Abstracts of Projects
Sl Name of Projects Sector / FunctionIndicative Cost
(Rs in Lakhs)Source of Fund
Plan Outlay with sector details and amount proposed in the current vision statement
Sl Sector / Function Amount AllottedEnvisioned
Completion Date
Monitoring
Agency
-
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Annexe7
INDICATIVE STRUCTURE FOR ANCHAL SAMITI PLANS
3. ACTION REPORT ON GP WISE PROJECTS FORWARDED BY GRAM PANCHAYATS
FORWARDED BY GRAM PANCHAYATS FM ____/____/____ to ____/____/____
SlName of
Project
Whethercovered
in GS
Sector /
Function
Indicative Cost(at GP Level)
Amt in Rs
Source of
Fund
EnvisionedCompletion
Date
Nature ofPeople
Participation
Acceptance /Modificationand/or
Consolidation
and Forwardingto Zilla Parishad
Other Issues being forwarded by the Anchal Samiti
Annual Action Plan of Anchal Samiti of for
Sl Details Suggestions
1 Objectives of theAS Plan or ASVision
Anchal Samiti needs to consider developing a AS specific vision (ideallyfor 5 years or the term of the respective AS) moderating the GP Visionand the District/State Vision
2
Background ofthe Anchal
Samiti
A brief about status of block wise infrastructure, availability of officials, numberand nature of schemes which are operational in the area with corresponding
allocation of funds, functionaries and future potential need to be presented.
4. Abstracts of Projects
Sl Name of Projects Sector / FunctionIndicative Cost
(Rs in Lakhs)Source of Fund
5. Plan Outlay with sector details and amount proposed in the current vision statement
Sl Sector / Function Amount Allotted
Envisioned
Completion
Date
MonitoringAgency
-
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Annexe8
INDICATIVE STRUCTURE FOR ZILLA PARISHAD PLANS
3. ACTION REPORT ON ANCHAL SAMITI WISE PROJECTS FORWARDED BY ANCHAL SAMITIESFORWARDED BY ANCHAL SAMITIES FM____/____/____ TO ____/____/____
SlName ofProject
Whethercovered
in GS
Sector /Function
Indicative Cost(at GP Level)
Amt in Rs
Source ofFund
EnvisionedCompletion
Date
Nature ofPeople
Participation
Acceptance /Modification
and/orConsolidationand Forwardingto Zilla Parishad
Other Issues being forwarded by the Anchal Samiti
Annual Action Plan of Zilla Parishad of for
Sl Details Suggestions
1 DISTRICTVISION District Vision made by the DPC in accordance with constitutionalprovisions of Article 243ZD
2Background of
the District
A brief about status of block wise infrastructure, availability of officials, number
and nature of schemes which are operational in the area with corresponding
allocation of funds, functionaries and future potential need to be presented.
4. Abstracts of Projects
Sl Name of Projects Sector / FunctionIndicative Cost
(Rs in Lakhs)Source of Fund
5. Plan Outlay with sector details and amount proposed in the current vision statement
Sl Sector / Function Amount AllottedEnvisioned
Completion Date
Monitoring
Agency
Total District Outlay being forwarded to State Govt on ___/___/___ by DPC/ZP
Sl Name of Schemes/ProjectsSector(CoordinatingDepartment)
No ofBeneficiaries,etc
TotalAmountAlloted
OutputMeasurableTerm
MonitoringAgency