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Indiana University Bloomington
Fair Labor Standards Act (FLSA)Overtime Provisions
University Human Resource ServicesApril 19, 2023
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Agenda
• Staff/Hourly covered by FLSA • Recordkeeping requirements• Work Schedule and Overtime Compensation• PAO considerations• Staff/Hourly with Multiple Positions
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Staff/Hourly Covered by FLSA
• Overtime eligible employees are covered by the FLSA record keeping & overtime provisions– Support Staff– Service Maintenance– Food Service– Hourly– Overtime eligible Professional Staff
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Staff/Hourly Covered by FLSA
• Professional Staff - PAO – Positions do not meet the FLSA overtime exemption
• Professional Staff - PAU– FLSA salary level test for overtime exemption not met
• Positions paid < $23,660/year
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Compensation Program for Professional Staff
Recordkeeping Requirements
• Every employer must keep complete & accurate records of time worked and time off– Work schedule– Daily/weekly hours
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Recordkeeping Requirements
• Overtime eligible Staff/Hourly responsibility– Complete timesheets daily/weekly– Record time to nearest tenth of hour
• Managers’ responsibilities– Approve overtime or declare comp time for Staff in
advance– Verify hours worked and time-off– Sign timesheet
• Department responsibility– Keep on file
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Work Schedule
• IU work schedule & policy (not FLSA)– Work week begins and end Saturdays at midnight
• Overtime compensation (OT)– Hours worked > 40 in a work week– Paid at 1.5 X regular rate or as
compensatory time for Staff• Supervisor must communicate to employee how
OT compensation will be given prior to any OT hours worked
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PAO Considerations• Overtime compensation for hours > 40 in a week
– Pay, or – Comp time (department’s choice)
• Manager must communicate prior to work
• Comp Time– Record hours and multiple by 1.5– Maximum balance 160 hours
• PTO cannot exceed the amount earned– 240 hours (< 5 years with IU) or 288 hours
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Staff/Hourly with Multiple Positions
• Employees who work for multiple departments – Compensated for all hours worked, and – 1.5 X regular rate for hours worked > 40
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Summary
• FLSA is a federal law• Accurate and timely recordkeeping for all
Staff/Hourly is required• Overtime compensation for all hours worked
over 40 is required for overtime eligible staff