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Implementing a Strategic HighwayTransportation Asset Management System at UDOT
6th National Conference on Transportation Asset Management Kansas City, Missouri, November 1-3, 2005
Jeffrey L. Zavitski, B.A. Asset Management SpecialistDeighton Associates Limited
& Kim Schvaneveldt, P.E.,
Asset Management Director UDOT
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UDOT Asset Management Implementation
Today’s Presentation:
• Introduction
• The “Asset Management Paradox”
• The Implementation Project
• UDOT’s Planning Process
• Asset Management Software
• Conclusions
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Introduction
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Introduction: Asset Management - UDOT
• $1.59 Billion Project – 17 mile mainline interstate through Salt Lake City Corridor
• 130 structures – 3 major junctions with other freeways and 7 major urban interchanges
• Following completion: Legislature challenged UDOT to decide between UDOT Maintenance or a Private Maintenance Contract (PMC) for the new facility.
• UDOT chose to continue UDOT maintenance and to implement anasset management system.
I – 15 Design Build Project:
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Introduction: Asset Management - Deighton
• Located in Ontario, Canada;
• World wide partners and distributors;
• Asset Management system development and implementation since 1984 at the Federal, Provincial, State, Region and Municipal levels;
• Working with UDOT since 1991.
• Data integration and analysis software tools and expertise to empower asset managers.
Deighton Associates Limited:
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Introduction: UDOT and Deighton
Initial Project Development:
• Discussions commenced Summer of 2002
• Deighton software at UDOT
• Deighton was hired to develop the project scope and outline the framework for the asset management system implementation at UDOT.
• Initial discussions regarding the goals and objectives of the project as well as the scope, task, and deliverables resulted in the discovery of the “Asset Management Paradox”.
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The Asset Management Paradox
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The Asset Management Paradox
Data
Analysis
Integration
+
+
is
Asset Management
Data
Analysis
Integration
+
+
is notAsset Management
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“An asset management system can not be implemented in any agency unless that agency first adopts best practice asset management.”
“An asset management system is not necessarily in itself good asset management”
The Asset Management Paradox
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“An agency uses asset management so it can deliver a safe, efficient and reliable transportation service
to its community.
At the same time, an agency uses an asset management system so it can use a
systematic practical approach to practicing asset management.”
The Asset Management Paradox
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The Implementation Project
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Project History 2002 through to the present:
• Phase 1: Strategy, Plan and Scope– Asset Management Team – Asset Management Strategic Plan And Implementation Plan
• Phase 2: Proof of Concept– Will the Asset Management System deliver results?
• Phase 3: System Implementation over 4 years.– Pavements– Bridges– Safety– Mobility– Maintenance features
The Implementation Project
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Phase 1: Strategy, Plan and Scope
• AM TeamUDOT & Deighton
• AM Committee
• AM Exec. Committee
• Nested Relationship
AM Exec Committee
AM Committee
AM Team
Organizational Framework
Glen A. Ames, P.E. UDOT Asset Management Engineer,Asset Management Jump Start, (TRB Conference, November 2005)
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Phase 1: Strategy, Plan and Scope
Incremental Development Methodology
Time
Appropriate Level
Functionality
IDM © Deighton Associates Limited, 2002
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Phase 1: Strategy, Plan and Scope
Other AssetManagement
Literature
International AssetManagement
Guide
Asset ManagementBest Practice Components
NCHRP:Asset Managment
Guide
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Phase 1: Strategy, Plan and Scope
UDOT’sAsset Management
Plan
Asset ManagementBest Practice Components
Self - AssessmentSurvey
UDOTs Desired Asset Management
Components
Develop/Adjust Asset Management System’s
Goals & Objectives
UDOT’sAsset Management
Strategy
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Phase 1: Strategy, Plan and Scope
• NCHRP 20 – 24 Self Assessment Survey Modified and distributed;
• Survey results reviewed and presented;
• Asset Management Strategy developed and published
• Asset Management Implementation Plan developed and published
• Multi-phase dTIMS CT Asset Management System Implementation Plan developed
Accomplishments:
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Phase 1: Strategy, Plan and Scope
• The survey is only a “menu” of best practice components;
• Survey respondents will take an active role in implementing the selected best practice components;
• Asset Management System is one part of Asset Management;
• Strategy and Plan will cover many years, adoption will not happen overnight.
• There is no “silver bullet” solution.
Lessons learned from Phase 1:
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Phase 2: Proof of Concept
• Could the AMS deliver the results?
• Could Deighton demonstrate the AMS “cross asset analysis and optimization”.
• Could UDOT get answers to the questions being asked by the legislature:
– Effect on asset condition with a 15% increase in funding?
– Effect on asset condition with a 15% decrease in funding?
– Effect on asset condition with a trade – off of Maintenance and Preservation dollars against congestion mitigation dollars?
Demonstrate the Asset Management System Analysis
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Phase 2: Proof of Concept
Demonstrate the Asset Management System Analysis
0
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Operational Level Bridge Analysis: Total Needs Condition Distribution
Sign Replacement Strategies
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2002 2009 2016 2023
Analysis Year
Ove
rall
Sign
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ditio
n In
dex Replace 0%
Replace 5%Replace 10%Replace 15%Replace 20%Replace 25%Replace 30%Replace 35%Replace 100%
Bridges
Signs
DrainageOperational Level Drainage Analysis Results
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2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022Analysis Year
Very Poor Poor Fair Good Excellent
Operational Level Pavement Analysis: Total Needs Condition Distribution
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Phase 3: AMS Implementation
• Pavements and Bridges completed in 2003
• Safety and Mobility completed in 2004
• Maintenance Features currently being implemented
• AMS includes:
– Asset Management Database – provides the data integration
– Asset Management Analysis –
• stovepipe type
• cross asset analysis and optimization
• strategic analysis module
Phase 3: Implement the AMS
INVENTORY(section perspective)
LANE(lane section perspective)
BRIDGE(point perspective)
Blake
St
Market
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Larim
er St
Lawren
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op S
tArapa
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t
14th St
Curtis
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Champa
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Stout
St
Californi
a
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15th St
Welton
St
Glenarm
Pl
Glenarm
Pl
17th St
18th St19th St
20th St
23rd St
Court
Pl
W Colfax Av
Broadway
E Colfax Av
E 17th Av
E 20th Av
W 14th Av E 14th Av
Speer Blvd
W 13th Av E 13th Av
20036
Blake
St
Market
St
Larim
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Lawren
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Wazee St
Wynko
op S
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14th St
Curtis
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Stout
St
Californi
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St
15th St
Welton
St
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Pl
Glenarm
Pl
17th St
18th St19th St
20th St
23rd St
Court
Pl
W Colfax Av
Broadway
Av
E 17th Av
E 20th Av
W 14th Av E 14th Av
Speer Blvd
W 13th Av E 13th Av
Blake
St
Market
St
Larim
er St
Lawren
ce
Wazee St
Wynko
op St
Arapah
oe St
14th St
Curtis
St
Champa
St
Stout
St
Califor
nia
St
15th St
Welton
St
Glenarm
Pl
Glenarm
Pl
17th St
18th St19th St
20th St
23rd St
Court
Pl
W Colfax Av
Broadway
E Colfax Av
E 17th Av
E 20th Av
W 14th Av E 14th Av
Speer Blvd
W 13th Av E 13th Av
Signs, Culverts,Other...
Bridges
Highways
E Colfax
10016
623
972
31041
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UDOT’s Planning Process
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UDOT’s Planning Process
Stakeholders
Strategic Planning
TacticalPlanning
Day to Day Operations
Data descr ib in g a l l asse ts integrated into on e asset m anagement database
Bridge Signs Safety Mobility
Qua
lity
info
rmat
ion
prov
ided
from
st
rate
gic
to o
pera
tiona
l lev
els
from
on
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set
man
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ent d
atab
ase
Organizational Structure
Pavement
HORIZONTAL Integration
VERT
ICAL
Inte
grat
ion
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UDOT’s Planning Process
Tactical Level Analysis
Strategic Level Analysis
Tactical Level Analysis
Harmonization
Long Range PlanDevelopment
PavementData and Models
Structure Data and Models
Asset Management Strategic Analysis
Strategic Goals
-----
Performance Measures
-----
RevenueProjections
Strategic Level Budget Recommendations
TRANSMAT / Commission Approval
Pavements Structures Safety
Program Program Program
Region Input and Network Data
Project HarmonizationRegions & Asset Groups
Harmonized Project Recommendations
Planning
Other Data and Models
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UDOT’s Planning Process
Project HarmonizationRegions & Asset Groups
Harmonized Project Recommendations
Planning
Long Range Plan Development
Corridor Development Plan
Long Range Plan
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UDOT’s Planning Process
Planning and Programming Component 2005 2006 2007 2008 2009Long Range Plan - 30 Years ➾ ➾
Short Range Plan - 10 Years ➾ ➾ ➾
Statewide Transportation Improvement Plan - 5 Years ➾ ➾ ➾ ➾ ➾
UDOT Planning and Programming Schedule
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The Asset Management System Software
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AMS : Framework
ODBC
dT IM S™ C T
Asset Management
Database
LegacySystem
LegacySystem
ASSET MANAGEMENT WEB SITE
System Status
Procedures Data Dictionary Asset Information
System Plan Specifications
M ain ta ins M ain ta ins
Local Asset GroupArea User Local Asset Group
Area User
Import
GIS
123456
123456
Raw Data Historical Data
CENTRAL INTEGRATED DATABASE
123456
Inventory
1ID FR
2
TO DATA
Treatments
CROSS ASSET ANALYSIS & OPTIMIZATION
Performance Costs
S
Analysis Models
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AMS : dTIMS CT Software
• dTIMS CT Desktop
• dTIMS CT Enterprise• MS SQL Sever • Oracle (2007)
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AMS : dTIMS CT Software
• User Defined Database
• User Defined Analysis
• Any Asset• Highways
• Railways
• Airports
• Utility sector
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AMS : “Stovepipe Type” Analysis
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AMS : Cross Asset Optimization Model
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AMS : Cross Asset Optimization Model
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Future Developments and Conclusions
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Future Developments and Conclusions
• Additional Strategic Level Performance Measures
– Economy
– Society
– Environment
• Additional Analysis Methodologies – Optimization Objective Functions
– Asset Value
– User Costs
– Risk
• Additional Assets
Future Developments
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Future Developments and Conclusions
• Asset management strategy and implementation plan are the starting points in any asset management implementation;
• Asset Management Team must include Senior Management and have their support;
• An asset management system is not necessarily in itself good asset management;
• Asset management necessitates a well defined planning process to ensue actions relate directly to the asset management goals and objectives of the agency outlined in its strategic plan;
• Incremental Development focuses on Pragmatism before Perfection.
Conclusions
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Thank you.
www.deighton.com