ICTUSERAGREEMENTV1 1
BasedesignbyNew7Ducks/Freepik.com
ICTUSERAGREEMENTV1 2
CONTENTS
Introduction.........................................................................................................................................................................3Devices.................................................................................................................................................................................4
AppearanceandPersonalisation......................................................................................................................................4Cleaning............................................................................................................................................................................5LossandDamage..............................................................................................................................................................5PowerIssues/Battery/Charging........................................................................................................................................5SecurityProcedures.........................................................................................................................................................6Dataresponsibility............................................................................................................................................................6Software,CopyrightandIntellectualProperty.................................................................................................................6CaringforyourDEVICE.....................................................................................................................................................7VirusProtection................................................................................................................................................................7
AcceptableUse.....................................................................................................................................................................8CyberBullying...................................................................................................................................................................8InternetUse.....................................................................................................................................................................9Email&SpamFiltering.....................................................................................................................................................9
CloudServices–O365........................................................................................................................................................10WhatisLearnLinkOffice365?........................................................................................................................................10UsingLearnLinkOffice365Services...............................................................................................................................11
InstallingOffice365ProPlus.......................................................................................................................................11WhatifIdonotwantmychildtousetheLearnLinkOffice365Services?................................................................11HowwillmychildaccesstheLearnLinkOffice365Services?....................................................................................11Additionalreading......................................................................................................................................................11
CloudServices–GSuite......................................................................................................................................................12WhatisG-Suite?.............................................................................................................................................................12UsingG-SuiteServices....................................................................................................................................................13
G-SuiteOfflineaccess.................................................................................................................................................13WhatifIdonotwantmychildtousetheG-SuiteServices?.....................................................................................13HowwillmychildaccesstheG-SuiteServices?.........................................................................................................13Additionalreading......................................................................................................................................................13
Responsibilities...................................................................................................................................................................14Consequences....................................................................................................................................................................14Useragreement..................................................................................................................................................................15AppendixA:Studentprivacyinformationsummary..........................................................................................................16
ICTUSERAGREEMENTV1 3
INTRODUCTION
DearParent/Caregiver,
Themeasurestoensurethecyber-safetyofMarkOliphantCollegearebasedonourcorevalues.Toassistustoenhancelearningthroughthesafeuseofinformationandcommunicationtechnologies(ICTs),wearenowaskingyoutoreadthisdocumentandsigntheattachedUserAgreementForm.
Rigorouscyber-safetypracticesareinplace,whichincludecyber-safetyUserAgreementsforstaffandstudents,whohavebeeninvolvedinthedevelopmentoftheagreement.Childprotectioneducation,suchastheKeepingSafechildprotectioncurriculum,includesinformationaboutremainingsafewhenusingnewtechnologiesandisprovidedtoallstudents.
Thecomputernetwork,Internetaccessfacilities,computersandotherICTequipment/devicesbringgreatbenefitstotheteachingandlearningprogramsatMarkOliphantCollege,andtotheeffectiveoperationoftheschool.TheICTequipmentisforeducationalpurposesappropriatetothisenvironment,whetheritisownedorleasedeitherpartiallyorwhollybytheschool,andusedonoroffthesite.
TheoverallgoalofMarkOliphantCollegeistocreateandmaintainacyber-safetyculturethatisinkeepingwithourvaluesandwithlegislativeandprofessionalobligations.TheUserAgreementincludesinformationaboutyourobligations,responsibilities,andthenatureofpossibleconsequencesassociatedwithcyber-safetybreachesthatunderminethesafetyoftheschoolenvironment.
ThisdocumentwillactastheUserAgreementandoncesignedandreturnedtotheschool,studentswillbeabletousetheschoolICTequipment.
Materialsentandreceivedusingthenetworkmaybemonitored;filteringand/ormonitoringsoftwaremaybeusedtorestrictaccesstocertainsitesanddata,includinge-mail.Whereastudentissuspectedofanelectroniccrime,thiswillbereportedtotheSouthAustraliaPolice.Whereapersonalelectronicdevicesuchasamobilephoneisusedtocaptureimagesofacrime,suchasanassault,thedevicewillbeconfiscatedandhandedtothepolice.
WhileeveryreasonableeffortismadebyschoolsandDECDadministratorstopreventstudent’sexposuretoinappropriatecontentwhenusingthedepartment’sonlineservices,itisnotpossibletocompletelyeliminatetheriskofsuchexposure.Inparticular,DECDcannotfilterInternetcontentaccessedbyyourchildfromhome,fromotherlocationsawayfromschooloronmobiledevicesownedbyyourchild.DECDrecommendstheuseofappropriateInternetfilteringsoftware.
MoreinformationaboutInternetfilteringcanbefoundonthewebsitesoftheAustralianCommunicationsandMediaAuthorityathttp://www.acma.gov.au,NetAlertathttp://www.netalert.gov.au,theKidsHelplineathttp://www.kidshelp.com.auandBullyingNoWayathttp://www.bullyingnoway.com.au.
Pleasecontacttheschool,ifyouhaveanyconcernsaboutyourchild’ssafetyinusingtheInternetandICTequipment/devices.
Anyreferenceswithinthisdocumenttotheterm‘user’willencompassanypersonorpersonsaccessingICTresourcesofMarkOliphantCollege.
ICTUSERAGREEMENTV1 4
DEVICES
DevicesareissuedtotheuserforeducationaluseandremainsthepropertyofMarkOliphantCollegeandthesupplyofadevicetotheuserisconditionalupontheuser’scontinuedassociationwiththeCollegeandongoingagreementtothetermsofusage.
IfthestudentceasesenrolmentatMarkOliphantCollege,thedevicemustbereturnedtotheCollegeonthedatewespecifybynoticetoyou,oronthedatethestudentceasestobeenrolledatMarkOliphantCollege,whicheverisearlier,youmustreturnthelaptoptoMarkOliphantCollegeingoodworkingorderandingoodrepairandifapplicable,completewiththeACpoweradaptor.
FailuretoreturnthedeviceinitsoriginalconditionwillresultinMarkOliphantCollegeinvoicingthestudentorparents/carersfortherepairorreplacementcostofthedevice.
• Thedevicemaynotbeusedforanycommercialpurposes• ThisagreementisonlyvalidinAustralia.Thedevicecannotbetakenonholidayoverseas• Eachstudentissuedwithadeviceisexpectedtocareforandsafeguardthedeviceinaresponsiblemanner.
ThedeviceisanexpensiveitemofCollegepropertyandtheCollegeissuesthispropertytothestudentontheunderstandingthatitwillbewellcaredfor.
• ThetypeofprovideddeviceisdeterminedatthediscretionofMarkOliphantCollegebasedondeterminingfactorssuchasyearlevelandeducationalpurpose.
• ADevicemayreferenceaniPad,iPod,iMac,Macbook,Laptop,Desktop,ChromebookoranyotherdigitaldeviceprovidedbyMarkOliphantCollegeorusedwhilstonsite
• MarkOliphantCollegedoesnotgiveanywarranty,representationorassuranceastothequality,fitnessforpurposeorsafetyoftheiPadasthisiscoveredbytheManufacturer.
• AllmaterialondevicesissubjecttoreviewbyCollegestaff.• DevicesownedbyMarkOliphantCollegeperiodicallycheckintoreportconfigurationandmanagement
information,theinformationinthesereportsmaycontainbutnotbelimitedtothefollowing;Internetproviderinformation,Geographicallocation,IPAddressdetails,Installedapplicationsandtheirusage,DiskUsage,Pluggedinorsynchroniseddevices,batterystatus,hardwareinformationandinternetactivity.
• Thesecurityanduseofthedeviceisthestudent’sresponsibility.ThestudentmustcomplywithalldirectionstheCollegeanditsstaffgiveinrelationtotheuseofthedeviceandproducethedeviceforinspectionwheneverrequested.
• Adeviceispermittedforpersonaluseprovidedthisusedoesnotaffecttheperformanceofthedevice.• AllmaterialonthedeviceissubjecttoreviewbyCollegestaffandmustmeetallacceptableusecriteria.• MarkOliphantCollegemaylockordisablethedeviceatanytime• Studentsarenotpermittedtochangedevicespecifications,makemodifications,addupgrades,orattemptto
accessthedeviceinternals.
APPEARANCEANDPERSONALISATION
• AsthedevicesarethepropertyoftheCollege,theyarenottobealteredorpersonalisedinanywaythatisnot
completelyirreversible.LabelsorstickersareOKbutmustbeeasilyremovableandcomplywiththepoliciesoftheschoolforappropriatecontent.
• TheiPadwillbepermanentlymarkedwithidentifyinginformationasrequiredbytheAdministrativeInstructions&Guidelines(AIGs).AdditionallyalabelcontainingtheAssetTagNumberwillbeattached.Thislabelmustnotberemoved.
ICTUSERAGREEMENTV1 5
CLEANING
• Tocleanyourdeviceoritsscreen:
o Switchoffyourdeviceo Lightlydampenanon-abrasiveclothwithwaterandgentlywipethescreeninacircularmotion.o Useamicrofiberclothtogentlydryoffanyremainingresidue
• Donotdirectlyapplywaterorcleanertothedeviceoritsscreen
LOSSANDDAMAGE
• Warrantyondevicescoversnormaldefectsandusageissues.Itdoesnotcovernegligence,abuse,malicious
damageorloss.• Itisthestudent’sresponsibilitytotakeappropriateprecautionstopreventwilfuldamageortheft.• Inthecaseoflossordamageasaresultofnegligence,abuseormaliciousactthestudentortheparents/carers
willberesponsibleformeetingthecostforrepairsorfullreplacementofthedevice.• Devicescreensaredelicateandwillbedamagedifpoked,prodded,pushedorslammed• Anyinstancesofvandalism,damage,lossortheftmustbereportedimmediatelytotheCollege.Inthecaseof
asuspectedtheftapolicereportmustbemadebythefamilyandaneventnumberprovidedtotheCollege.• Parents/carerswillhavetoreplacelostordamagedchargers.• StudentsarenottodefaceanyCollegedeviceorpartthereof.• ThestudentortheirfamilymustnottryorpurporttosellanyCollegedevice,offerthedeviceassecuritynor
givepossessionofthedevicetoanyoneelse.• Parentsmaychoosetoevaluatetheirpersonalhomecontentsandcarinsurancetocoverequipmentonloan
totheirchildintheeventoflossordamagetosuchloanedequipmentwhileinthecareandcustodyofthechild.
• Ininstanceswheredamageorlosshasoccurredinvolvingstudentsotherthanthestudentithasbeenassignedto,theincidentwillbefurtherinvestigated.
• Inthecaseofaccidentallossordamageawitnessedstatutorydeclarationsignedbytheparent/carershouldbeprovided
• Ifadeviceisdamagedorlosttheschoolwilldeterminewhetherreplacementisappropriateand/orwhetherornotastudentretainsaccessforhomeuseifapplicable
POWERISSUES/BATTERY/CHARGING
• Thebatterycanbeconditionedtoensurealonglife.
o Thedevicebatteryshouldbecompletelypowereddownbeforerechargingo Itshouldthenbefullychargedwhilstthedeviceispoweredoffo Usethedevicewithoutrecharginguntilitpowersitselfoffo Repeatthisprocess2times
• DevicescanbeusedwiththeACchargerattachedwherepowersocketsaresafelyavailable• StudentsabletotakethedevicehomemustbringthedevicetotheCollegefullychargedeachday.Classrooms
mayhavelimitedfacilitiestorechargedevices.
ICTUSERAGREEMENTV1 6
SECURITYPROCEDURES
• Donotleaveyourdevicelogged-onwhenyouarenotusingit.Itisstronglyrecommendedthatyousecureyour
devicewithapasswordprotectedscreensaverorpincode.Thislocksyourdeviceafterasetperiodofinactivity,reducingtheriskofsomeoneelseperforminganyactionsusingyourdigitalidentity.
• Youmustupdatesoftwarewithsecuritypatcheswhentheyarereleased.ThisoccursautomaticallywheneveryourlaptopisconnectedtotheCollegenetwork,notificationsmayofferearlyadoptionofrequiredupdates.
• DuringtheCollegedaywhenthedevicesarenotbeingusedandthestudentisunabletokeepthelaptoponthem(e.g.atlunchtime,duringPEetc),thedevicesshouldbesecurelystoredintheclassroomordesignatedstoragearea.
DATARESPONSIBILITY
• InformationstoredONthedeviceisnotbackedupbyICTsystems• MarkOliphantCollegeprovidesnetworkandcloudstoragefacilitiesfordailyuseandorbackuplocations,
networkstorageisregularlybackedupbytheCollege• Intheeventoffailure,ourCollegeITtechnician(s)maybeabletorestoreyourdevicetoitsoriginalstate.
Thereisnoguaranteethatdatastoredonyourdevicecanberecovered.Beforeinstallingnewsoftware,askfirstforassuranceandmakesureyourbackupsareuptodate.
SOFTWARE,COPYRIGHTANDINTELLECTUALPROPERTY
• EachdevicewillbeloadedwithaMarkOliphantCollegeapprovedsoftwareimageconfiguredforuseonthe
Collegenetwork.• Whereapplicabletheimagewillincludeanti-virussoftware,Microsoft,AppleandGooglesoftware• SoftwareinstalledbytheCollegeiscopyrightandmustnotbedistributedordeletedwithoutwritten
permissionfromtheCollege.• MarkOliphantCollegedoesnotobjecttotheinstallationofnon-CollegeapplicationsandfilesontheCollege
laptopsprovidedthattheinstalledapplicationsandfiles:o Areappropriatelylicensed(i.e.theydonotbreachcopyrightandintellectualpropertylaws–this
includesvideoandmusicdownloads)o Areethicallyandmorallyacceptable(includingconsiderationofCollegeappropriateness,age
appropriateratingsandprivacyissues)o Donotinterferewiththeefficientfunctioningofthelaptopsforeducationalpurposes(i.e.theydonot
interferewiththespeedandstoragecapacityofthelaptoportheproblemsthatmightarisefromincreasedbatteryuse)
o DonotinterferewiththeCollege’swirelessnetworko Donotinterferewiththelearningprogram.
• Whilesomegameshavesignificanteducationalbenefits,othergameshavelittleeducationalmeritandmayaffectnetworkfunction.Asaresult:
o Theuseofnon-CollegesuppliednetworkgamesisbannedO Noad-hocnetworksaretobeformed.
ICTUSERAGREEMENTV1 7
CARINGFORYOURDEVICE
• Forextraprotection,alwayspackyourdeviceinaprotectivecoverifyouarecarryingitfromoneplaceto
anotherorinyourCollegebag.• DonotremoveacoverfromaniPadunlessdirectedtodoso• Donotwrapthecordtootightlyaroundthepoweradapterorthecordwillbecomedamaged• Youstillneedtobecarefulwithadevicewhilstitisinyourbag.Donotdropthebagfromyourshoulder.
Alwaysplacethebaggentlydown.• Laptopsshouldbeswitchedoffbeforebeingplacedintoaprotectivecover.• Avoidexposingyourdeviceto:
o Directsunlightorsourcesofheatsuchasdesklampso Dust,dirt,rain,liquidsormoistureo Heavyshockorvibration.o Avoidapplyingpressuretothescreenofanydeviceo Donotstoreyourdeviceinthevicinityofawaterbottleorcontainerholdingliquid
VIRUSPROTECTION
Forapplicabledevicesthefollowingapplies
• Anti-virussoftware(McAfeeorMicrosoft)andmonitoringsoftwarewillbeloadedontothedevicethroughtheinitialimagingprocess.Updatesofthissoftwaremaybescheduledatvarioustimes.
• Studentsshouldensurethatanti-virussoftwareiskeptup-to-dateontheirlaptopandregularlycheckforviruses.
• InternettrafficisautomaticallyscannedforviruseswhenconnectedtotheCollegenetwork.• Studentsthathavetherighttopersonallyusetheirdevice,andconnecttotheInternetfromhomeare
requiredtotakeallstepstoprotectthedevicefromvirusattacks.• YoumustnotinstallanyadditionalantivirussoftwareasthiscancauseconflictwithexistingAntivirussoftware• Virusescanenterlaptopsthrough:
o RemovablemediasuchasCDs,DVDs,floppydisksandUSBmemorystickso E-mailso TheInternet(includingwebbrowsing,FTP/Torrentprogramsandchatprograms/rooms).
• HelpfulTIPSo Donotopenanyfilesattachedtosuspiciousorunknownemailso ExercisecautionwhendownloadingfilesfromtheInternet.Savethefilestothelaptop’sharddiskand
runthevirusscanneronthefilesbeforeopeningthemo Deletechainandjunkemails.Donotforwardorreplytoanyoftheseo NeverreplytoSpamo Hundredsofvirusesarediscoveredeachmonth.Runyourvirusscanregularlyo Avoidindiscriminatelyloadingnon-standardsoftwareontothelaptopasitcanresultinaninfection
byvirusesandspywarewhichareacommoncauseoflaptopfailure.
ICTUSERAGREEMENTV1 8
ACCEPTABLEUSE
TheICTNetworkManagersmaintaindevicesandnetworkinfrastructuresothattheyoperateeffectively,ensuringthattheresourcesneededareavailableforallusers,andthatthenetworkoperatesinanevenandconsistentway.Thefollowingguidelinesareoutlinedtoensureallusersareabletoaccessthelatestresearchavailablewiththelatesttechnologyinanacceptableandsafelearningenvironment.
• Userswillavoidsiteswithcontentthatisviolent,racist,sexist,pornographic,dominatedbyoffensivelanguageand/orillegalinanyway
• engaginginchatlinesordownloadingfilesisnotpermittedunlessformingpartofalegitimateclassactivityguidedbytheteacherofthatclass
• TheFederalCommunicationsActdeterminesguidelinesforappropriateuse.Inappropriateuseoftheinternetandemailisaseriousmatterandcanhavesignificantconsequences,e.g.sendingamessageovertheinternetusingsomeoneelse'sname.
• Itistheresponsibilityofstudentstomaintainsufficientcreditintheirprintingaccountstoallowsubjectrelatedtaskstobecarriedout.
• Donotnamefiles,folders,aliasesorapplicationsinappropriatelywithcontentthatisviolent,racist,sexist,sexual,orprovocative.
• Donotengageincyberbullyingore-crime• Passwordsshouldremainconfidential.Nousershouldlog-onanotherstudentusingtheirpassword• DonotbringintotheCollege,oruse,gamesoranyothermaterialswhichmaybeoffensivetoothers• Nodevicewithcameracapabilitiesistobeusedinchangeroomsortoilets• Underprivacylegislationitisanoffencetotakephotographsofindividualswithouttheirexpressedpermission
andplacetheseimagesontheInternetorinthepublicforum• Circumvention,bypassingordisablingofmonitoring,recordingoradministrativesystemsisprohibited.Some
ofthesesystemsorservicesmayincludebutnotbelimitedto;proxybypasstechnologies,VPN/TORnetworks,websitesdesignedtodownloadcontentfromfilteredwebsites
• Circumventionof,ordisconnectionfrom,theMarkOliphantCollegeWiFiservicewhilstonsiteisprohibited,thisincludes‘hotspotting’
• Anyprivatelyowned/personaldevicebroughttoMarkOliphantCollegeisalsosubjecttotheAcceptableUserAgreement
CYBERBULLYING
E-technologyprovidesindividualswithapowerfulmeansofcommunicatinginstantlywithothersinbothpositiveandnegativeways.
ByDefinitionCyberbullyingisbullyingwhichusese-technologyasameansofvictimisingothers.ItistheuseofanInternetserviceormobiletechnologies–suchasemail,chatroomdiscussiongroups,instantmessaging,WebPagesorSMS(textmessaging)–withtheintentionofharminganotherperson
Examplesofcyberbullyingincludebutarenotlimitedto,communicationsthatseektointimidate,control,manipulate,putdownorhumiliatetherecipient.
Anyformofcyberbullyingore-crimewillbedealtwiththroughtheCollege’s“HarassmentPolicy”and“AcceptableUseofTechnologyPolicy”.
SeriousbreachesareapolicematterandwillbedealtwiththroughState&FederallawsandSApolice.
ICTUSERAGREEMENTV1 9
INTERNETUSE
• UserscanaccesstheInternetthroughtheCollege’snetworkwhileonsite.AccesstotheInternetthroughthe
College’snetworkatCollegewillbemonitoredandsubjecttostrictfiltering.• Attemptstobypassinternetfilteringoraccessillegalserviceswillresultinatemporarybanofinternet
services.Filteringissetuptoautomaticallyapplybansassoonascircumventionmethodsaredetected.• TorrenttrafficdetectedontheCollegenetworkwillresultina15minutetemporaryban.Torestoreaccess
closeanyactivetorrentprogramandawaitthedurationoftheban.• Usersareresponsibleforthecontentthattheirinternetaccountaccesses.• Usersaretoonlyconnecttotheinternetusingtheirownuseraccount• AllinternetaccessontheCollege’snetworkisrecordedandloggedoutsideofthedevice• Offsiteinternetusageoftheschoolprovideddevicemayberecorded• MarkOliphantCollegeisnotresponsibleforanymaterialsviewedonnetworksthatareforeignandorexternal
totheCollege• MarkOliphantCollegeisnotresponsibleforanydatachargesincurredbytheuseofasupplieddeviceon
networksthatarenotprovidedbytheCollege.Somedatausagemayoccurduringinformationgathering/reporting/updateproceduresaboveandbeyondnormalconsumption.
• All@moc.sa.edu.auemailaccountsandonsiteinternetactivitywillbeactivelymonitoredforkeywordsandfilterswillpreventand/orreportoninappropriatemessagingand/orwebsearchingwherepossible.Thiswillincludebutmaynotbelimitedtocategoriessuchas
o Drugso Self-Harmo Predatoryo ReligiousSlurso Racismo SexualorGenderSlurso Profanityo Aggression
EMAIL&SPAMFILTERING
[email protected];thisisseparatetothedepartmentprovided@schools.sa.edu.auemailbutprovidedwithgreatercontrolbyMarkOliphantCollege.
Emailscanbeaccessedanywherewithaninternetconnection,thiscanbedonebyconfiguringapersonaldeviceoraccessinghttps://owa.moc.sa.edu.au
DECDprovidesaspame-mailfilterservicetoMarkOliphantCollegeforallusers,MarkOliphantCollegeprovidesasecondsetofspamandcontentfilteringoverandabovetheDECDlayer.Howeverinsomeinstancesspamemailcanreachourusers.Usersareprovidedwithtoolstoflag/reportspamintheirmailboxesandarerequestedtoreportspamtoICTsupportviaemailtoict@moc.sa.edu.au
IfauserchoosestolinkapersonaldevicetotheMarkOliphantCollegeemailsystemtheuserwillbepromptedtoacceptasetofsecuritycriteria,thesecriteriaaretoallowausertowipe/erasetheirdeviceintheeventoftheft,orifCollegepoliciesarechangedinthefuture,toallowenablingordisablingofdevicefeatures.Thissecuritypolicyisonlyappliedifaddinga@moc.sa.edu.auemailtoapersonaldevice.
Auserisnottousetheschoolordepartmentsemailsystemsforspreading/sending/distributingspame-mail.
ICTUSERAGREEMENTV1 10
CLOUDSERVICES–O365
MarkOliphantCollegewillutilisetheexpandedemailserviceofferedtostudentswithadditionalservices,andwillbeknownasLearnLinkOffice365.
LearnLinkOffice365isacustomisedpackageofMicrosoftOffice365,tailoredfortheSouthAustralianpubliceducationsystem,andisofferedatnoadditionalchargetoparents/guardianswhilsttheirstudentremainsenrolledatMarkOliphantCollege.
UsersatMarkOliphantCollegewillbeabletodownloadlicencedversionsofcommonMicrosoftapplicationsusedinteachingandlearningatnocharge,foruseontheirdeviceregardlessofaninternetconnection.Theywillalsohavetheirownonlinestoragespaceforfilesthatcanbesharedwithotherstudentsandteachers.
BelowissomeimportantinformationregardingtheLearnLinkOffice365.
WHATISLEARNLINKOFFICE365?
LearnLinkOffice365providesstudentswithanemailandcollaborationplatformtocreateand/orupload/sharecontent.Thismayincludewebsites,presentations,written,audio,imagesandvideomaterialaspartoftheireducationalprogram.
AlldataandinformationwithinLearnLinkOffice365isstoredwithinanAustralianbased‘cloud’andprovidesthefollowingservicestostudents.
• Office365ProPlusOffice365ProPlusprovidesthelatestversionsofMicrosoftOfficeapplicationsfordesktopPCs,Macsandmobiledevices,includingWindows,iOSandAndroiddevices.OfficeapplicationsincludeWord,Excel,PowerPoint,OneNote,Access,PublisherandOutlook,howevernotallOfficeapplicationsareavailableforMac,iOSandAndroiddevices.Officeapplicationscanbeinstalled,viatheinternet,onupto5personalcomputersandupto5mobiledevicesownedbyastudent(includingparent-owned).Onceinstalled,theapplicationscanbeusedwithoutaninternetconnection.Periodicinternetconnectionisrequiredforaccessingdatastoredincloudservices,updatesandlicencingviayourLearnLinkOffice365account.
• OfficeOnlineOfficeOnlineisawebbased,lightweightversionofMicrosoft’sOfficeproductivitysuite(includingWord,PowerPoint,Excel,andOneNote)thatcanbeusedonmostdevicescapableofconnectingtotheinternetviaawebbrowser.
• OneDriveforBusinessOneDriveforBusinessisacloudservicewherestudentscanstore,sync,update,andsharefilesfromanyinternetconnectedweb-browser,andcollaborateonOfficedocuments.Eachstudentwillreceive1Terabyte(or1000Gigabytes)ofstoragespaceinMicrosoft’sAustraliancloud.Bydefaultalldataandfilesareprivate,howevertheycanbesharedwithotherLearnLinkOffice365users,includingstaffandstudentsofotherschoolsandpreschools,butnotanyoneexternaltoDECDschools/preschools.
ICTUSERAGREEMENTV1 11
USINGLEARNLINKOFFICE365SERVICES
AnumberofservicesprovidedbyLearnLinkOffice365requireinternetaccess.WhenstudentsareonsiteinternetaccesswillbefilteredbytheCollegehoweveraccessfromhome/off-siteisnotfilteredbytheCollegeandassuchshouldbesupervised.
Pleasebeawarethataswithanyinternetuse,itispossible(althoughunlikely)thatvirusesand/orothermalicioussoftwarecouldbeintroducedtoyourpersonalcomputingdevicesviaLearnLinkOffice365services(includingemail).
Itisstronglyrecommendedpersonaldeviceshavesuitableanti-virus/anti-malwaresoftwareinstalledandregularlyupdated,andthedeviceoperatingsystemisregularlyupdated.
UsersofLearnLinkOffice365areresponsiblefortheinformation/dataintheirLearnLinkOffice365accountandanyimportantinformationshouldbebackedup.LearnLinkOffice365includingOffice365ProPlusisonlytobeusedinrelationtodeliveringcurriculumobjectives,andmustnotbeusedtostore,transmitorsharesensitiveorpersonalinformation.
INSTALLINGOFFICE365PROPLUS
Office365ProPlusapplicationswillneedtobeinstalledonacomputerormobiledevice(personaldevice)beforeitcanbeused.
Althoughunlikely,itispossiblethatinstallingOffice365ProPlusonyourpersonaldevicemaycauseproblems,suchasconflictswithothersoftwareyouhaveinstalled.
Itisrecommendedthatyou:
• Backupyourpersonaldevice,priortoinstallingOffice365ProPlusapplication(s);and• EnsureyourpersonaldevicemeetsorexceedstheOffice365SystemRequirements
https://products.office.com/en-au/office-system-requirements.
WHATIFI DONOTWANTMYCHILDTOUSETHELEARNLINKOFFICE365SERVICES?
Theschool/preschoolrequireswrittennotificationby4pmFridayofthesecondweekoftermifyoudonotconsenttoyourchildusingtheadditionalLearnLinkOffice365Services.Pleaseuseinfo@moc.sa.edu.autonotifytheschool.
HOWWILLMYCHILDACCESSTHELEARNLINKOFFICE365SERVICES?
LearnLinkOffice365servicescanbeaccessedbystudentsbyloggingintotheDECDLearnLinkstudentportalhttp://www.learnlink.sa.edu.au.
ADDITIONALREADINGTheinformationandlinkprovideadditionalinformationaboutkeepingchildrensafeonline:• AppendixA:DECDStudentprivacyandinformationsummary• DECDCyber-safety:KeepingChildrenSafeinaConnectedWorld
http://www.decd.sa.gov.au/docs/documents/1/CyberSafetyKeepingChildre.pdf
ICTUSERAGREEMENTV1 12
CLOUDSERVICES–GSUITE
MarkOliphantCollegewillutilisetheGoogleG-Suiteforeducationandoffersomeofitsservicestostudents,theseserviceswillbeknownasG-Suite(formerlyGoogleApps).
G-SuiteisacustomisedpackageofGoogleproducts,tailoredfortheSouthAustralianpubliceducationsystem,andisofferedatnoadditionalchargetoparents/guardianswhilsttheirstudentremainsenrolledatMarkOliphantCollege.
StudentsatMarkOliphantCollegewillbeabletouseGooglealternativestoMicrosoftapplicationsusedinteachingandlearningatnocost,someclasseswillusetheseproductsatthecoreoftheirclassroom.Someprogramsmaybeusedwithoutaninternetconnection.Theywillalsohavetheirownonlinestoragespaceforfilesthatcanbesharedwithotherstudentsandteacherswithintheschoolandmoderatorswhererequired.
ToprovideandencourageasafelearningenvironmentMarkOliphantCollegehasturnedoffaccesstotheemail(Gmail),chat(hangouts),andsocial(G+)componentsofG-Suite.Studentswillusetheirschoolprovidedemailaccountinplaceoftheseservices.MarkOliphantCollegewillcontinuetomonitorandenableordisableG-Suiteservicesthatbecomeavailableinthefutureinlinewithmaintainingasafelearningenvironmentforourstudents.
WHATISG-SUITE?
G-Suiteprovidesstudentswithacollaborationplatformtocreateand/orupload/sharecontent.Thismayincludewebsites,presentations,written,audio,imagesandvideomaterialaspartoftheireducationalprogram.
AlldataandinformationwithinG-Suiteissecurelystoredingeographicallydistributeddatacentresasa‘cloud’andprovidesthefollowingservicestostudents.
• Docs/Sheets/SlidesAvailableanywhereanytimeonanydevicestudentswillbeabletoaccesstheirworktosubmit,changeorreview.Collaborationfeatureswillenablerealtimecommentingandeditingwithpeersonthesamedocument.SimilartoOfficeOnlineandMicrosoftproductssuchasWord,Excel,andPowerPoint.TheseapplicationsprovidestudentsflexibleandfriendlyalternativesthatintegratewiththeG-SuiteexperienceWithrevisionhistoryandautomaticsaving,workentriescanbeeasilyfollowed,reversed,orrestored.Workissavedcontinuouslyaseditingoccurstoallowstudentstocontinueonwheretheyleftoffonanotherdevice;therighttoolfortherightjobattherighttime.Docs/Sheets/Slidescanoperateinofflinemodeforcreatingnewfilesorfilesthathavebeenflaggedforofflineuse.Thereisnolimittothenumberofdevicesorlocationsthatcanbeusedtoaccesscontent.
• Classroom/Forms/SitesWithGoogleClassroomandGoogleForms,classescanbecreatedtodistributeassignments,givequizzes,sendfeedback,produceasurveyandseeeverythingintheoneplace.Sitesprovidesasimplewaytoproducewebsitesthatcanbeshowntopeerswithoutleavingthesafetyoftheschoolcommunity.
• DriveGoogleDriveisacloudservicewherestudentscanstore,sync,update,andsharefilesfromanyinternetconnectedweb-browser,andcollaborateonGoogledocuments.Itcanbeusedlikeavirtualstoragedevicetotransferfilesandfoldersbetweencomputersincludingbackups.EachstudentwillreceiveunlimitedstoragespaceinG-Suite’scloud.Bydefaultalldataandfilesareprivate,howevertheycanbesharedwithotherMarkOliphantCollegeapprovedG-Suiteusers,includingstaffandstudentsofotherschoolsandpreschools,butnotanyoneexternaltoDECDschools/preschools.
ICTUSERAGREEMENTV1 13
USINGG-SUITESERVICES
AnumberofservicesprovidedbyG-Suiterequireinternetaccess.WhenstudentsareonsiteinternetaccesswillbefilteredbytheCollegehoweveraccessfromhome/off-siteisnotfilteredbytheCollegeandassuchshouldbesupervised.
Pleasebeawarethataswithanyinternetuse,itispossible(althoughunlikely)thatvirusesand/orothermalicioussoftwarecouldbeintroducedtoyourpersonalcomputingdevicesviaG-Suiteservices.
Itisstronglyrecommendedpersonaldeviceshavesuitableanti-virus/anti-malwaresoftwareinstalledandregularlyupdated,andthedeviceoperatingsystemisregularlyupdated.
UsersofG-Suiteareresponsiblefortheinformation/dataintheirLearnLinkOffice365accountandanyimportantinformationshouldbebackedup.G-Suiteisonlytobeusedinrelationtodeliveringcurriculumobjectives,andmustnotbeusedtostore,transmitorsharesensitiveorpersonalinformation.
G-SUITEOFFLINEACCESS
G-Suiteapplicationscanbeinstalledonacomputerormobiledevice(personaldevice)forofflineuse.
Althoughunlikely,itispossiblethatinstallingG-Suiteonyourpersonaldevicemaycauseproblems,suchasconflictswithothersoftwareyouhaveinstalled.
Itisrecommendedthatyoubackupyourpersonaldevice,priortoinstallingDocs,Sheets,SlidesorDriveapplication(s).
ToinstallG-Suiteinofflinemodefollowthegooglesupportarticle;https://support.google.com/docs/answer/6388102
WHATIFI DONOTWANTMYCHILDTOUSETHEG-SUITESERVICES?
Theschool/preschoolrequireswrittennotificationby4pmFridayofthesecondweekoftermifyoudonotconsenttoyourchildusingtheG-SuiteServices.Pleaseuseinfo@moc.sa.edu.autonotifytheschool.
HOWWILLMYCHILDACCESSTHEG-SUITESERVICES?
G-SuiteservicescanbeaccessedbystudentsbyloggingintotheMarkOliphantCollegeportalorbyvisitinganygoogleserviceandsigningin.e.ghttps://drive.google.com
ADDITIONALREADINGTheinformationandlinkprovideadditionalinformationaboutkeepingchildrensafeonline:• AppendixA:DECDStudentprivacyandinformationsummary• DECDCyber-safety:KeepingChildrenSafeinaConnectedWorld
http://www.decd.sa.gov.au/docs/documents/1/CyberSafetyKeepingChildre.pdf
ICTUSERAGREEMENTV1 14
RESPONSIBILITIES
MarkOliphantCollegewill
• DoitsbesttoenhancelearningthroughthesafeuseofICT.Thisincludesworkingtorestrictaccesstoinappropriate,illegalorharmfulmaterialontheInternetoronschoolICTequipment/devicesatschool,oratschoolrelatedactivities;andenforcingthecyber-safetyrequirementsdetailedinUserAgreements
• Respondtoanybreachesinanappropriatemannerandasdirectedbyschoolleadershipandorprincipal• Providemembersoftheschoolcommunitywithcyber-safetyeducationdesignedtocomplementandsupport
theUserAgreementinitiative.• Storeacurrentversionofthisdocumentinaccessiblelocations.• Welcomeenquiriesatanytimefromparents/caregivers/legalguardiansorstudentsaboutcyber-safetyissues.
FortheStudent:Myresponsibilitiesinclude…
• ReadingthisUserAgreementcarefully.• Followingthecyber-safetystrategiesandinstructionswheneverIusetheschool’sICT.• Followingthecyber-safetystrategieswheneverIuseprivately-ownedICTdevicesontheschoolsiteoratany
schoolrelatedactivity,regardlessofitslocation.• Avoidinganyinvolvementwithmaterialoractivitiesthatcouldputatriskmyownsafety,ortheprivacy,safety
orsecurityoftheschoolorothermembersoftheschoolcommunity• TakingpropercareofschoolICTequipment.• AskingthehomegroupteacherifIamnotsureaboutanythingtodowiththisagreement.
CONSEQUENCES
• Wherethereisacontraventionofthispolicy,consequenceswillincludeanyorallofthefollowingdependant
onseverity.o Re-imagingthelaptopwhichmayresultinthelossofdataifback-upshavenotbeenkeptuptodate.o LockingordisablingofthedevicefromCollegeinfrastructureo Remotedeletionoffilesandorfolders(e.gCopyrightmaterialsand/orunapprovedsoftware)o Disablement/suspensionofICTuseraccount
• OthersanctionsmaybeimposedasappropriateanddeterminedinconsultationwithICTManagementandthePrincipal.
ICTUSERAGREEMENTV1 15
USERAGREEMENT
Mark Oliphant College ICTUserAgreement
1. WehavereadandunderstoodthisdeviceandICTUserAgreement,incorporatingCyber-safetyandweare
awareoftheCollege’sinitiativestomaintainthecare,useandmanagementofdevicesinacyber-safelearningenvironment.WeunderstandthatfailuretocomplywiththeUserAgreementcouldresultinrecallofthedeviceand/orcostsassociatedwithrepairsorreplacementofthedevicewhileinthecareandofthestudent.
MyresponsibilitiesasaParent/Caregiverinclude:
• ReadingthisUserAgreementcarefullyanddiscussingitwithmychildsowebothhaveaclearunderstandingofourrolesinusingtechnologydevicesinlearning
• EnsuringthisUserAgreementissignedbymychildandbymeandreturnedtotheCollege• Encouragingmychildtofollowthecyber-safestrategies• ContacttheCollegeifthereisanyaspectofthisUserAgreementIwouldliketodiscuss.• ContacttheCollegeifIwishtoopt-outofmentionedcloudservices
ThisagreementwillremaininforceaslongasyourchildisenrolledatMarkOliphantCollege
ICTUSERAGREEMENTV1 16
APPENDIXA:STUDENTPRIVACYINFORMATIONSUMMARY
WHEREWILLTHEINFORMATION/DATABELOCATED?LearnLinkOffice365serviceisaCloudbasedservice,meaningitcanbeaccessedfromanyOffice365compatibleinternetconnecteddeviceanywhere/anytime.AlltheinformationanddataisstoredinMicrosoft’sAustraliandatacentresandissubjecttoAustralianPrivacyLaws,regulations,andstandards.G-SuiteoffersthesimilarCloudbasedservicesasLearnLinkOffice365howevertheserversareoperatedunderUnitedStateslaw.ThelocationofdataforG-SuiteiswithinGooglesnetworkofgeographicallydistributeddatacentres.Moreinformationcanbefoundhere:https://www.google.com/about/datacenters/inside/locations/index.html
WHATINFORMATIONANDDATAWILLBECOLLECTED?Learningmaterialsusedbyeducatorstoteachthestudent,andinformation/datacreatedoruploadedbythestudentintheLearnLinkOffice365andG-Suiteserviceswillbestoredinthedatacentres.Thismayincludetext,images,photographs,soundandmultimedia(e.g.videos).MicrosoftandGoogledoesnotaccess,use,trackorcollectinformationordataaboutthestudent,otherthantodelivertheOffice365/G-SuiteserviceonbehalfofDECD.Indoingso,somesystemgenerateddataislogged,suchaswhoaccessedtheservicesandwhen.
WHOHASACCESSTOMYCHILD’SINFORMATIONANDDATA?ThestudentownsandcontrolstheinformationanddatatheycreateoruploadtotheLearnLinkOffice365and/orG-Suiteservice.TheycansharetheirinformationanddatawithotherLearnLinkOffice365orG-Suiteusersofthesameplatform;thisincludesstaffandstudentsfromotherDECDschoolsorpreschools.AnyoneexternaltoDECDisunabletoaccessstudentinformationanddata.ProcessesareinplacetoallowauthorisedDECDstafftoaccessinformationanddatathestudenthascreatedortouploadedtotheservicewhererequired.MicrosoftwillonlydiscloseinformationanddataatthedirectionofDECDorifrequiredtodosobylaw.Googlewillonlydiscloseinformationanddatawithdirectrequestsfromgovernmentandactivelypursueslimitingtheamountofsuppliedinformationtoonlythatwhichisrequired
HOWSAFEISTHESTUDENT’SINFORMATIONANDDATA?Microsoft’sOffice365Service(LearnLinkOffice365)hasbeencertifiedbytheAustralianGovernmentassafetouseforgovernmentinformation.ThecertificationletterandreporthasbeenverifiedbyDECD.AdditionallyMicrosoft’sOffice365Serviceiscertifiedtoseveralinternationalsecuritystandards.GooglesG-SuiteforeducationhasastrongsecurityandprivacyfocuswithrespectofthesetwoelementsbeingacorepriorityofGoogle.Moreinformationcanbefoundatthefollowingwebsites.Google Cloud Trust: https://support.google.com/googlecloud/trust/?hl=en GSuite Security: https://gsuite.google.com/security/