IAS FinancesMembers Meeting
Melbourne, Australia23 July 2014
Treasurer: Anton PozniakFinance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi
GENERAL SITUATION
IAS Core 2013 Deficit of $901K (anticipated $1,080K) covered by the
General Reserve
IAS 2013 Conference Deficit of $255K (anticipated $298K)No contribution to the Revolving
Fund
IAS Core 2014 Deficit of $295K ($97K after review in March)
AIDS 2014 Conference Deficit of $450K No contribution to the
Revolving Fund(vs $280K before
second registration deadline)
IAS HQ 2013
Deficit: $901K
o The deficit was fully covered by the General Reserve• General Reserve is now down from $1,082K to $181K
o No deficit to be carried over 2014
Audited Financial statements approved by the GC
Summarized audited statements can be found in the IAS 2013 Annual Report. Complete audited statements can be obtained from the Secretariat
IAS CORE 2013 simplified‘Stated in U$ 000
IAS Policy RsPPartns. Pioneers Total
(ICAAP-ICASA)
Balance Jan1 1,082 294 2,1373,513
From IAS2011 104104
From AIDS2012 146 50 10050 100 446
Funds released 6868
Revenues 840 645 1,8063,291
TTL Income 2,240 989 4,043 50100 7,422
TTL Expenses 1,570 1,483 2,307 52 275,439
Total 670 (494) 1,736 (2)73 1,983
General ReserveDeficit from Policy (494) 494Deficit from RsP (67) 67Deficit Partners (2)
2Pionneers Project 73
(73) -TTL GR 181 0 1,803 0
0 1,983
IAS 2013 - Kuala Lumpur
Deficit: $255K
o No allocation to the Revolving Fund in 2013o 80% of the deficit covered by the IAS RF ($204K)o 20% by the Conference Institutional Memory RF ($51K)
Audited Financial statements approved by the GC
IAS 2013 – Budget SummaryStated in U$ 000
Projection ProjectionDec2013 Mar2014 ActualsIAS EC/GC IAS EC Audited
SPONSORS & DONORS 2,628 2,6102,608
COMMERCIAL SPONSORSHIP 764 767776
REGISTRATION FEES 1,8311,863 1,904
OTHER REVENUES 8081 81
TOTAL REVENUES $5,303 $5,321$5,369
LOGISTICS 1,1301,135 1,128
EXHIBITION & SATELLITES COSTS 133 133133
SCHOLARSHIPS 320318 315
PROGRAMME 536523 531
AV 210201 200
IAS CONFERENCE SECRETARIAT 1,312 1,3671,397
IT 507481 474
COMMUNICATIONS 451437 448
EVALUATION + QUALITY ASSESSMENT 23 2113
RESOURCE DEVELOPMENT 238 245261
REVOLVING FUND 00 0
GOVERNANCE 9493 88
AUDIT / FINANCE 213220 231
VARIOUS FINANCIAL COSTS & TICKS 253 217168
START-UP COSTS 7474 74
OTHER LOCAL COSTS 156156 162
TOTAL COSTS $5,657 $5,619 $5,624
TOTAL DEFICIT -$353 -$298-$255
IAS HQ 2014 Budget
So far deficit of $295K (vs $97K approved in March), but we have pending proposal to support priorities
Main reasons:
EXPENSESo IAS Virtual (+$70K), approved by the GC in December
INCOMEo Membership income decreased by $40K due to low ticks @ IAS2013 o KAPs: Foundation (-$200K) - who’s not able to support both conference &
priorities the same year
Unrestricted income would prioritize the Core & the General Reserve
The Finance SubCommittee proposes that the EC approves the budget
IAS HQ 2014 – Expenses projectionStated in U$ 000
March JulyMarch July
2014 20142014 2014
GOVERNANCE 576 562 FIXED TERM STAFF466 487
MEMBERSHIP 171 173 PERMANENT STAFF5,462 5,504
EXECUTIVE 421 423 STAFF TRAVEL198 196
FUNDRAISING 463 467 GOVERN. TRAVEL345 345
COMMUNICATIONS 634 639 COMMIT.& SPEAK TRAVEL 132 168I/T 610 616FELLOWSHIPS TRAVEL 270 265HR 149 165CONSULTG FEES & TRAVEL 211 274FINANCE & ADMIN 453 457 OTHER CONTR. SERV
202 196CONF MGMT 517 522 LEGAL FEES
65 54SCHOLARSHIPS 102 103 OFFICE COSTS
964 962SAT / EXHIB / SPONSORS 128 129 OTHER COSTS
148 150 CONF PROGRAMME 775 783 MEETING COSTS
238 267CONF LOGISTICS 361 365 INTERNAL SERVICES
84 85CONF LOCAL SEC 174 176CONF OFFICE COSTS 747 747PARTNERSHIPS 164 165POLICY / ADVOCACY 988 979RESEARCH PROMOTION 1,355 1,412
IAS VIRTUAL 0 70
TOTAL EXPENSES $8,784 $8,952 $8,784 $8,952
IAS HQ 2014 – Income projectionStated in U$ 000
March July
2014 2014
PAST CONFERENCE SURPLUS145 145
MEMBERSHIPS558 519
INTERESTS & MISC. FUNDING128 130
SUPPORTED BY CONFERENCES:AIDS 2014 / 2016
4,851 4,910IAS 2013 / 2015
514 517PARTNERSHIPS
129 129RESEARCH PROMOTION (Excl. SubG)
1,039 1,132ILF CONTRIBUTION
300 300POLICY ADVOCACY CONTRIBUTION
1,023 875
TOTAL INCOME$8,688 $8,657
TOTAL SURPLUS / (DEFICIT) ($97) ($295)
General Reserve$181
Deficit to carry over in 2015 ($114)
AIDS2014 - Melbourne
Deficit of $450K - No contribution to the Revolving Fund in 2014 Deficit to be taken from the RF
Income:o based on 5,000 fully paying delegates (vs 7,000 in March) which decreases the
registration income by $1,840K Expenses cut after the second registration deadline (total of $ 600K):
o Costs that are lower due to lower number of attendees: less bags, less registration related costs, less volunteers and hostesses needed etc…
o Costs that are lower than expected now that we have a better idea of the local prices: IT, audio-visual, build-up and programme (mainly costs of committee meetings)
o Activities cut:- No simultaneous interpretation of the opening session into the other
UN languages ($50K). - Recording of only half the sessions, instead of all sessions. We will only
equip 7 session rooms out of 14, and ($80K)
The Finance SubCommittee proposes that the EC approves the budget
AIDS 2014 – MelbourneBudget Summary Stated in U$ 000
AIDS2012 AIDS 2014 ProjectionAudited Report ApprovedBudget July-14
SPONSORS & DONORS 11,000 8,078 7,770COMMERCIAL SPONSORSHIP 4,754 3,467 3,644REGISTRATION FEES 10,353 6,412 4,570OTHER REVENUES 478 1,345 1,288 TOTAL REVENUES $26,585 $19,301 $17,272
LOGISTICS 4,305 4,232 3,777EXHIBITION & SATELLITES COSTS 711 432 422SCHOLARSHIPS 2,051 1,514 1,518LOCAL SECRETARIAT 906 547 713 (incl. Legacy costs)PROGRAMME 2,326 2,107 1,865PROGRAMME ACTIVITIES 897 703 705IAS CONFERENCE SECRETARIAT 4,729 3,402 3,254IT 1,383 1,018 933COMMUNICATIONS 1,571 805 855EVALUATION + QUALITY ASSESSMENT 209 45 50RESOURCE DEVELOPMENT 933 668 657REVOLVING FUND 1,000 1,000 0GOVERNANCE 544 423 476AUDIT / FINANCE 670 515 501VARIOUS FINANCIAL COSTS 1,216 1,120 947START-UP COSTS 255 200 201AV 1,282 852 852 TOTAL COSTS $24,992 $19,581 $18,724
o Allocation to AIDS2014 & follow up $1,300 -
TOTAL SURPLUS / - DEFICIT $293 -$280 -$452