Download - HR Policy
HUMAN RESOURCE POLICY ‘X’ GROUP OF COMPANY
Submitted to, A.H.M. AHSANAssistant Dept of Public AdministrationUniversity of DhakaDhaka
Submission Date: Submission Date: Submission Date: Submission Date:
Assignment
On
HUMAN RESOURCE POLICY ‘X’ GROUP OF COMPANY
(Course No. PAD-214)
Submitted to, A.H.M. AHSAN Assistant professor Dept of Public Administration University of Dhaka Dhaka-1000.
Submitted by,HELAL UDDIN4th Batch, 3Roll No. ZHDept of Public University of DhakaDhaka-1000.
Submission Date: Submission Date: Submission Date: Submission Date: 06 JuneJuneJuneJune 2011201120112011....
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HUMAN RESOURCE POLICY OF ‘X’ GROUP OF COMPANY
Submitted by, HELAL UDDIN
Batch, 3rd Semester Roll No. ZH-26 Dept of Public Administration University of Dhaka
1000.
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ACNOWLEDGEMENT
At the very first moments, thanks to Allah for especial blessing in completing the
assignment. A single individual can achieve no perfect goal. I am indebted to a
number of people for their kind advice, suggestion, direction, cooperation that
enable me to have an experience in the dynamic and challenging environment of
HR sector ultimately to prepare this assignment. Then I likely thank from the core
of my heart to A.H.M. Ahsan Sir for his excellent guidance which has helped me
preparing this assignment properly.
I express my sincere gratitude to Honorable Managing Director (Meghna Group),
Sr. General Manager (HR & Admin) and assistance General Manager (Meghna
Group) for helping us providing information’s whenever we asked for it.
This is a result of good team effort. So I wish to express my deepest gratitude and
appreciation t my group members ‘ Rayhan, Sazzad, wali, Nuri Shahrin Islam and
Subah Samara’ who have worked hard day and night for preparing this
assignment
Without their kind co-operation in all respect it would not been possible for me to
prepare this assignment.
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CONTENTS
SL. TOPICS PAGE
01. Introduction 03
02. Task methodology 03
03. About the company 01
04. Human recourse policy 02
05. Planning 02
06. Job anlaysis 02
07. Recruitment 03
08. Selection 04
09. Orientation 06
10. Training and development 08
11. Performance 09
12. 10
13. 11
14. 11
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Introduction:
Among the ingredients of production human resource is the most
important. Inactive equipments are activating in action with the touch of
human. So, success of an organization/institution depend on better
planning, recruitment and selection of qualified employees and their
development through a good human resource management. Human
Resource Department of an organization arguably perform the most
important task of planning, recruiting, selecting, training, and developing
employees. Human Resource Department play a vital role to any
organization’s success. Now-a-days, Manpower is considered as a
valuable part of the efficient productivity of an organization. But it is very
tough and challenging job for efficiently dealing with various manpower’s.
Human Resource Department does this challenging job for every
organization through its regular and innovative HR activities. In this paper I
tried to trace out the Human Resource policy of an existing Group of
Company of our country.
Task Methodology:
1. Objective of the study:
To present an overview of human resource policy for a Group of company
in terms of its planning, recruitment, selection, training and development of
employees, performance appraisal, compensation & benefits and HR
research.
2. Data collection:
We have collected both primary and secondary data with a pre-design form to
conduct our study.
i) Internal Sources
# Company HR strategy
# Company statistics
ii) External Sources:
� Journal & Internet
� Other official sources & records
3. Presentation & description
We are directed to make an assignment on
of company existing in Bangladesh.
As we are not directed to use the name of a certain company, so I can imagine a
imaginary name such as ‘
my discussion. And for this
company’, - this is given below
4. Limitation of the study :
HR policies are one of the most guarded secrets of a
could not able to get though detail about HR policies from our expected company
because it was confidential and for the lack of the co
personnel of the company
s:
# Company HR strategy
# Company statistics
External Sources:
Journal & Internet
Other official sources & records
Presentation & description:
We are directed to make an assignment on Human Resource Policy of any group
of company existing in Bangladesh. I have worked specially on ‘MEGHNA GROUP’
As we are not directed to use the name of a certain company, so I can imagine a
‘PAD Group of company’, which will be favorable to
And for this, I have made an official logo for
this is given below –
(Figure: Logo of imaginary group)
Limitation of the study :
HR policies are one of the most guarded secrets of a business company
could not able to get though detail about HR policies from our expected company
because it was confidential and for the lack of the co-operation
personnel of the company .
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Human Resource Policy of any group
‘MEGHNA GROUP’.
As we are not directed to use the name of a certain company, so I can imagine a
, which will be favorable to
for ‘PAD Group of
)
business company. We
could not able to get though detail about HR policies from our expected company
operation from the
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About The Company
PAD Group of company (PGC) is one of the leading business
conglomerates in Bangladesh. It started off as a food production based
company but now it has huge projects. The projects turned out to be very
successful and had helped foster the growth of trust and confidence of the
urban and rural people through the country. The Group has come a long
way in reaching the goals by listening to client needs, learning real-time
lesson from past projects, innovating and partnering.
Projects of the organization:
SL.No. P r o j e c t s N a m e
01
MAMA Drinking Water.
02
PAD Salt, Atta, Maida, Suzi, Sugar.
03
PAD Coconut and Mustard Oil
04
PAD Cement mills Limited.
05
PAD Papers And tissues industries.
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PAD Poultry and Fish Feeds factories.
07
PAD Still complex Ltd.
08
PAD Petroliam limited.
09
PAD Trading company limited.
10
PAD Technologies limited.
(All are imaginary)
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Human Resource Policy
Entire HR policy of PAD Group combines the following steps -
So we can describe these serially >>>>>>>>>>>>
PLANNING
Planning is the basic and first task for organization. So for planning a Board will be
consisted of a lot of members are from HR & Executive Department of PAD
Group
After planning we saw that –
� There is a vacant position of Senior Accounts Officer in our Accounts
department. Because, our Ex- Senior Accounts Officer has died last month
J O B A N A L Y S I S
COMPENSTION ADMINISTRATION
PERFORMANCE APPRAISAL
TRAINING & DEVELOPMENT
O R E N TA T I O N
S E L E C T I O N
R E C R U I T M E N T
P L A N N I N G
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by a pathetic road accident. So we need a prospective employee for this
post.
� We will publish a circular in the newspaper, which will contain the basic
recruitments for the post.
� Then after following the lengthy process of the recruitment and selection
we will get the perfect person.
� After the selection we will also provide the opportunity to develop his/her
career.
JOB ANALYSIS
Job analysis is the primary step of Human resource recruitment and
selection process. It is a technique commonly used to gain an
understanding of what task entails and the type of individual who should
be hired to perform the task.
RECRUITMENT
PAD Group of company has some certain recruitment policies for the
post of “Senior Accounts Officer”. These are –
Job Description:
Job Description is a statement indicating what a job entails PAD
Group of company has also some Job Description for the post of
“Senior Accounts Officer”. PGC is seeking to recruit, on an urgent basis,
a full range of competent professional Engineers and other personnel for
deployment at the shipyard as follow –
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Job Title : Senior Accounts Officer
Number of Position : 1
Employment Type : Full Time
Salary (in BD Tk.) : Remuneration is negotiable commensurate with qualification and experience.
Educational Requirement
: MBA / M. Com. in Accounting
Other Requirement : Educational qualification may be relaxed for otherwise exceptionally deserving candidates. Computer proficiency is a must for the position. Good communication skill required.
Experience : Minimum 5 years experience in a manufacturing industry.
Responsibilities : Organizing and leading the accounts department.
Apply Instruction : Intending candidates fulfilling the required qualifications & experience
should send their application along with CV, 3 (three) copies of recent
passport size photographs and photocopies of nationality, all degrees and
experience certificates to the address mentioned below or submit the
application in the specific box kept in the office during office time or
submit the complete CV through email: [email protected] till
Jun 20, 2011.
General Manager (HR & Admin)
PAD Group of company
PEACE PALACE , House #
The Group has a plan to set up another modern, well equipp
a suitable location in the country, aimed at building ships for export market.
Professionals joining the present
build their career with the Group.
Please write clearly the name of the post on the enve
negotiable according to qualification and experience
S E L E C
Selection is the process of gathering information for the purpose of evaluating and deciding who should be employed in particular jobs. Selection process of PAD Group of companyfigure.
, House # 12, Road # 34, Gulshan-0l, Dhaka
The Group has a plan to set up another modern, well equipp
a suitable location in the country, aimed at building ships for export market.
ofessionals joining the present shipyard will have ample opportunity to
build their career with the Group.
Please write clearly the name of the post on the envelope. Remuneration is
negotiable according to qualification and experience.
S E L E C T I O N
Selection is the process of gathering information for the purpose of and deciding who should be employed in particular jobs.
PAD Group of company is shown in the following
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0l, Dhaka-l2l2.
The Group has a plan to set up another modern, well equipped shipyard at
a suitable location in the country, aimed at building ships for export market.
shipyard will have ample opportunity to
lope. Remuneration is
T I O N
Selection is the process of gathering information for the purpose of and deciding who should be employed in particular jobs.
is shown in the following
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(Figure: Selection process of PAD Group of company)
The selection process is conducted by the Human Resource Department of the company…..
At the first stage, all the application are received will be sorted. The
incomplete application will be rejected. Those applications contains
irrelevant information will also be rejected.
At the second stage, the successful application will be considered for
the selection process of the company.
Then the candidates will face a primary interview. In this interview the
skill, abilities and the job performance of the candidates are matched
with the job that for applied.
Then a comprehensive test will be taken to select the right
candidate, candidate will face aptitude test, psychological test, job
knowledge test and proficiency test. After employment test a short
list of candidates is determined for the next level.
Then the short listed candidates will face the final interview and this
interview will determine the candidates whose are getting the job.
After this, the chosen candidates are sent for medical test.
At the last stage the selection board will decide that who is the right
candidate and give him a job offer letter.
O R I E N T A T I O N
Orientation is the last step of human resource selection process. After
selecting, the candidate is invited to join in the work. In this process,
employee is introduced with the organization and job which he or she has
to do.’
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Orientation Content:
By the Orientation process PAD Group introduce the employee with
following matters –
History of PAD Group its rules and management system
About the product and service of this organization,
About mills, machinery and other equipment of this organization,
Organizational framework,
Responsibility to the other employee of this organization,
About salary system,
Job list.
Security and health,
About training facilities,
Promotion policies,
Introducing with college,
Performance appraisal method etc.
Step to introduction/orientation:
Step to introduction/orientation of PAD Groupis shown in the following
figure –
TRAINING & DEVELOPMENT
Training consists of planned programmes designed to improve
performance at the individual, group and/or organization levels. Improved
performance intern implies that there has been measurable change in
knowledge, skills, attitude and social behavior. Training is very much
important for improvement of both employee and organization.
Group has to organize some training process for their employees. For
senior accounts officer
CA/ACCA:
Warm and Reception
Showing Personal Interest
Present work condition & Procedure
Present Pakage of benefits
Explain Specific Authoritiesand responsibilities
Accountibility
Introduce with others
Follow up
NG & DEVELOPMENT
of planned programmes designed to improve
performance at the individual, group and/or organization levels. Improved
performance intern implies that there has been measurable change in
knowledge, skills, attitude and social behavior. Training is very much
important for improvement of both employee and organization.
has to organize some training process for their employees. For
senior accounts officer, it takes the following training procedure……
Warm and Reception
Showing Personal Interest
Present work condition & Procedure
Present Pakage of benefits
Explain Specific Authoritiesand responsibilities
Accountibility
Introduce with others
Follow up
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NG & DEVELOPMENT
of planned programmes designed to improve
performance at the individual, group and/or organization levels. Improved
performance intern implies that there has been measurable change in
knowledge, skills, attitude and social behavior. Training is very much
important for improvement of both employee and organization. PAD
has to organize some training process for their employees. For
it takes the following training procedure……
Explain Specific Authoritiesand responsibilities
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The selected employee is given a chance by this organization to complete
CA/ACCA.
Computer & Technological training:
Candidates will learn the computer related skills which are required for the
job. Our group has many new technologies which are not to the
candidates. In this step the candidates will know about the computer skill
which the job demands.
Class Room Training:
We train our senior employee on a class room basis. It is very much
theoretical and most familiar training method. It is also useful means of
conveying information quickly to a large group.
Beside these we provide many facilities for development of our employee’s
career.
PERFORMANCE APPRAISAL
Performance appraisal is the process of evaluating to an employee how he
or she performing the job and establishing a plan for improvement. PAD
Group of company has its certain Performance appraisal policies which
are followed to evaluate the ‘Senior Accounts Officer’ performance of his
job. Performance appraisal not only let employee know how will they are
performing but also influencing their future level of effort and task direction.
Objectives of the Performance appraisal of PAD Group is given below-
To achieve goals.
To determines employees pay, salary, and company’s benefits.
To assess strength and weakness.
Import to HR manager.
To motivate employees.
For future training and improvement needs.
follow this following process of
employee –
Methods of Appraising Performance:
Whatever method of performance appraisal an organization use, it must be
job related. Therefore, prior to selecting a performance appraisal method
an organization must conduct job analysis. There are many types of
performance appraisal method. As a production oriented company
Group simply follow Management by Objective (MB
Management by Objective (MBO).
It is more commonly used with professional and managerial employee. At
first PAD Group of company
appraisal of this method
Import to HR manager.
To motivate employees.
r future training and improvement needs.
follow this following process of Performance appraisal of the
Methods of Appraising Performance:
Whatever method of performance appraisal an organization use, it must be
job related. Therefore, prior to selecting a performance appraisal method
an organization must conduct job analysis. There are many types of
performance appraisal method. As a production oriented company
simply follow Management by Objective (MBO).
Management by Objective (MBO).
It is more commonly used with professional and managerial employee. At
PAD Group of company sets the objective for the performance
appraisal of this method-
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formance appraisal of the
Whatever method of performance appraisal an organization use, it must be
job related. Therefore, prior to selecting a performance appraisal method
an organization must conduct job analysis. There are many types of
performance appraisal method. As a production oriented company PAD
It is more commonly used with professional and managerial employee. At
sets the objective for the performance
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To maximize production and service.
To reduce absenteeism of employee.
To ensure quality of production and service.
To ensure service door to door.
To waste less row materials.
Time management.
Management by Objective method has some steps to follow. These
are………
Defining objectives.
Developing an action plan.
Allowing employee to implement.
Measuring objective achievement.
Taking corrective action when necessary.
Establishing new objectives for future.
Here our objectives should be measurable and challenging but
achievable. Participation of employee in decision making ensured by this
method.
COMPENSATION ADMINISTRATION
Compensation administration means, the process of managing a
company’s compensation program.
PAD Group of company format the pay structure considering the
following factors –
Demand and supply of employee market
Cost of living
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Power of bargaining trade union
Ability of the organization to pay
Productivity
Governments rules and regulations
Current market condition
Relative value of the post
Nature of work
Gained other facilities.
� For the ‘Senior Accounts officer’ we offer 3,00,000BDT. per Annum. And it
will be raised in according to his/her performance in job.
� Benefits:
The employee will have transport facilities, residence facilities and a
luxurious travel in every year and other incentives will be paid according to
their performance.