Download - How to manage travel better
STREAMLINE THETRAVEL MANAGEMENTWORKFLOW
EXPENZINGTRAVEL MANAGER
Travel management challenges
TRAVEL DESK
ACCOUNTS PAYABLE FINANCE MANAGEMENT
TRAVELLERS APPROVERS
On the go, have time pressure, feel process binds them. Maverick behavior.
Under time pressure for approvals. Take decisions without proper cost-benefit analysis.
Pressure of high value buying, rapidly changing requirements, chaotic environment. Get jammed between vendors, travellers, and Accounts Payable.
Vendor payment and traveller reimbursement pressure. Mismatch between planned and actual itineraries, contracted rates and actual rates, and tracking of unsettled advances.
Challenge of identifying wastage areas and enforcement of travel policies through the company.
TRAVELLERS NEED SPEED AND FLEXIBILITY
Travellers feel tied down
Post trip challenges of
expense report creation and
reimbursement.
Tickets and booking
confirmations not available
24x7
Plans change, itineraries
change, tickets and hotels don’t
catch up fast enough.
Creating trip requests is
time consuming
Approvals get delayed
resulting in side channel
bookings.
Don’t get trip advances due to cascading effect of old advances.
TRAVEL DESK NEEDS AUTOMATION THAT SYNCHRONIZES ALL PARTIES.
Travel desk is under huge pressure
They have to stay up after
hours waiting for vendors or
travellers.
Accounts Payable returns vendor bills due
several valid reasons.
Travel vendor bills are difficult
to reconcile.
Travel requirement briefs
come in bits.
Itineraries are changed up to
the last minute.
Cancellations and reschedules are made directly
by travellers.
TRAVEL APPROVERS NEED BETTER QUALITY AND FASTER INFORMATION.
Travel approvers take blind decisions
Budget control look up not
easily available.
Challenges of post trip expense
statement approval.
Time pressure of short window within which
approvals required.
Difficult to scan history to check
if trip is unnecessary or can be pooled.
Total cost of trip not known so as
to take cost-benefit
based decision.
A/P NEEDS A SYSTEM THAT HELPS PLAN, ACTUAL, AND POLICY TO BE WELL ALIGNED.
Accounts payable are overworked
Bills and contract rates do not match.
Bills and original itineraries do
not match.
Basic checking of arithmetic,
entitlements and duplications a
nightmare.
Adjustment against advances time consuming.
FINANCE MANAGEMENT NEEDS TRANSPARENCY, CONTROLS, AND GOOD MIS
Finance management knows there is wastage
Have to be extra watchful
because skimming and kickbacks are
commonplace.
Difficult to get organization
wide expense information
with inter unit and time series comparisons.
Difficult to enforce travel
expense policy across the
organization.
Know there is travel wastage
but cannot pinpoint it accurately.
TRAVEL MANAGEMENTAUTOMATION ADDRESSES
THEM AND SAVES TIMEAND MONEY
These challenges are no big deal
Expenzing makes travel easy.
Travel desk coordination
Trip requests on mobile
Email approver saves time
eWallet goes wherever
you goTRAVEL
MANAGER
Expenzing reduces travel expenses.
All travel as per employee
entitlements
All bookings with
authorized vendors
Trip cost estimator for informed decisions
Get full credit for canceled
trips TRAVELMANAGER
EXPENZINGIS EASY
Easy to deal with
Easy to afford
Easy to implement
Easy to use
Easy to upgrade
SPECIALIZED EXPENSEMANAGEMENT FORTRAVEL WORKFLOW
Expenzing Travel Management
SPECIALISTS INEXPENSE MANAGEMENT
SOLUTIONSwww.expenzing.com