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How to deploy Microsoft Teams with success
Serge Tremblay
@sergepoint
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Thank you Sponsors!!
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Agenda
• Requirements for a successful deployment
• What is Microsoft teams?
• Teams configuration and settings
• Requirements and limits
• Links
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For a successful deployment you needto:
• Identify scenarios
• Know your users
• Identify stakeholders
• Define success
• Know the tool
• Have a performant tool
• Have a training plan
• Have a communication plan
• Plan and Manage the change in the way people are working!
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Identify Scenarios
https://productivitylibrary.fasttrack.microsoft.com/en-us/office/envision/productivitylibrary
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Know your users
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Identify Stakeholders
https://fasttrack.microsoft.com/office/envision/stakeholders
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Create a plan
https://fasttrack.microsoft.com/office/envision/createplan
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Define Success
https://devfasttrackv4storage.blob.core.windows.net/marketing/en-us/resources/Measuring_Success_Guide.pptx
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Success criteria examples
https://devfasttrackv4storage.blob.core.windows.net/marketing/en-us/resources/Measuring_Success_Guide.pptx
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Microsoft Teams• Microsoft Teams is the chat-based workspace in Office 365.
It's the hub for:
• Team chats
• Notes
• Calls
• Meetings
• Messages
• Files and more (connectors, tabs, bots)
https://support.office.com/en-us/article/Frequently-asked-questions-about-Microsoft-Teams-%e2%80%93-
Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc?ui=en-US&rs=en-US&ad=US&fromAR=1
Microsoft
Teams
Email &
social
Sites &
Contents
Chat,
meeting & Voice
Authoring
Applications
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What comes with Microsoft Teams?
• A SharePoint Online Site collection
• An Office 365 Group
• A plan in Planner
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Persistent chat
• Text• Support Markdown syntax
• ex: For bold use *text*
• Attach files to conversations
• Add• Emojis
• Stickers
• Audio/video
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Conversation typesChat, stickers, Emojis, audio/video
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Screen sharing
• With the audio/video meetings you have the option to share your screen.
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File Sharing
• The documents shared in Microsoft Teams are stored in a Microsoft SharePoint Online document library
• When you add a document in a conversation, you have the option to:
• Share a document from the SharePoint site
• Share a document from your OneDrive For Business
• Upload a document (the document is uploaded to the SharePoint Online Document library)
Note: The documents shared in a private conversation are stored in OneDrive For Business.
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File Sharing
• Version control is activated on the SharePoint Online Document Library
• Configured to keep 500 major versions.
• The document is open in Office Online by default• You have the option to open in Word or to download
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Conversation/chat about document
• While reading a document stored in a Team, you can have a discussion about the document
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Tabs Share more with your team!
SharePoint Pages coming soon!
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Connectors• Nealy 100 connectors to receive updates from other
services
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Channels
• A channel helps organize the team’s conversations, content and tools around a specific topic.
• Channels can be organized by • topic (events)
• discipline (design)
• project (launch)
• fun stuff
• Tabs, connectors and bots can be added to Channels
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Channels and documents
• For each channel a new folder will be created in the SharePoint Document library
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Plan a meeting
• You can plan a meeting for your team
• An Exchange online mailbox is required
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Participate in a Team meeting
• Online meeting, voice, video, Desktop sharing
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Wiki
• In the Wiki page you can share notes with your team
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Private vs public teams
Private Teams
• Priviate teams are visible only to members
• A user needs to be invited in ordre to join a private team
Public Teams
• All users can see the public teams
• All users can join public teams
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Clients3 clients are available for Microsoft Teams
Desktop Client Browser Mobile app
Windows 7+
MacOS 10+
Edge: 12+
Internet Explorer: 11+
Chrome: 51.0+
Firefox: 47.0+
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Mobile app
• Available for:• Android: 4.4 or more
• iOS: 10.0 or mmore
• Windows Phone: Windows 10 Mobile
• Install from:• Google Play
• Apple App Store
• Microsoft Store
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Installing the client
• The Team App is not part of Office Online• You need to download it to install
• https://teams.microsoft.com/downloads
• Network administrator can use tools like System Center Configuration Manager (SCCM) or Casper Suite (MacOS) to install the client
• The updates are installed automatically
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Teams Options
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Email to a team
• When sending an email to the team email address, the body will appearas a discussion in the channel
• A reply to the discussion will not send a reply to the person who sent the email.
• A folder (Email Messages) will becreated in the SharePoint Document library
• The email will be stored as an *.eml document in the folder.
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Email settings
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Add Cloud Storage
Important
• The document lives in the Cloud storage
• They will not be available from the SharePoint
Document library
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Client notification settings
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Keyboard shorcuts
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Microsoft Teams will replace Skype Client41
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Tenant wide settings
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User settings by license
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Microsoft Teams Availibility
Microsoft Teams is available with these Office 365 subscriptions:
• Office 365 Business Essentials
• Office 365 Business Premium
• Enterprise E1, E3 et E5.
• Office 365 Education
• Office 365 Education Plus
• Office 365 Education E5
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Lifecycle management
• Who creates Teams?
• Approval?
• Naming convention
• Block words
• Closing a team
Creation
Administration
UsageEnd of life
Archiving or
Deletion
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Dependencies
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Enable TeamMicrosoft Teams is enabled by default at the Tenant level (can be disabled)
You can disable team for specific users
If you want to disable for a group of users it’s better to use PowerShell
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Limits• A team can have a maximum of 100 owners
• A user can create a maximum of 250 Teams
• A global administrator can create an unlimited number of teams
• An Owner can add a maximum of 999 members to a team
• A private conversation can have a maximum of 20 members
• An audio meeting can have a maximum of 80 attendees.
• A tenant can have a maximum of 500 000 teams
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Limits can change
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Roadmap
• Plan to have• External users
• Audio/video meeting recording
• Skype for business PSTN Support
• Private Channels
• Full planner support
• http://roadmap.office.com
• http://Microsoftteams.uservoice.com
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Roadmap
More…
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Network
• Office 365 is a cloud service
• Network and internet access can have an effect on performance
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Whitelisting ports and URL
• https://support.office.com/en-us/article/Office-365-URLs-and-IP-address-ranges-8548a211-3fe7-47cb-abb1-355ea5aa88a2?ui=en-US&rs=en-US&ad=US#bkmk_teams
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Tools to test and plan network• Network Planning
• https://www.successwithteams.com/GetStartedSection?name=NetworkPlanning
• Bandwidth calculator• https://www.successwithteams.com/BandwidthCalculator
• Network Assessment Tool• https://www.microsoft.com/en-us/download/details.aspx?id=53885).
• Network readiness assessment• Network Readiness Assessment
• Ports and URLS• https://support.office.com/en-us/article/Office-365-URLs-and-IP-address-
ranges-8548a211-3fe7-47cb-abb1-355ea5aa88a2
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Network readiness assessment
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Microsoft Teams Customer Success Kit
https://www.microsoft.com/en-us/download/details.aspx?id=54244
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Team deployment advisor
https://portal.office.com/onboarding/teamsdeploymentadvisor
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Toolkit for Teamwork – Downloadable Content
Drive Office 365 productivity and usage. SharePoint online communications site template. Populated with our resources. Customizable by you. Available Q4/CY17
Source: https://myignite.microsoft.com/sessions/53220
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Resources to Learn Morehttps://aka.ms/SuccessWithTeams
Your hub for all things Microsoft Teams including vision,
practical onboarding guidance, success stories, and support.
https://FastTrack.microsoft.com
Assistance for customers to realize their vision with
Microsoft cloud services
Resource Link
Office Blog https://aka.ms/OfficeBlog
Office Roadmap https://aka.ms/OfficeRoadmap
Product Help
Known Issues List
https://aka.ms/TeamsSupport
https://aka.ms/TeamsKnownIssues
Team Developer Hub https://TeamsDeveloper
Source: https://myignite.microsoft.com/sessions/53220
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FAQ Microsoft Teams
• https://support.office.com/en-us/article/Frequently-asked-questions-about-Microsoft-Teams-%E2%80%93-Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc
• Https://docs.microsoft.com/en-us/MicrosoftTeams/teams-overview
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Teams sessions at Ignite
• Driving adoption of Microsoft Teams• https://myignite.microsoft.com/sessions/53220
• Understanding meetings in Microsoft Teams• https://myignite.microsoft.com/sessions/55479
• Microsoft 365: Transform your communications with Microsoft Teams and Skype for Business
• https://myignite.microsoft.com/sessions/56548
• Microsoft Teams and Yammer: Velocity meets community• https://myignite.microsoft.com/videos/53777
• Learn about enterprise security and compliance with Microsoft Teams• https://myignite.microsoft.com/sessions/53221
• Get an overview of Microsoft Teams architecturehttps://myignite.microsoft.com/sessions/53213
68
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Other links
• Blog Microsoft Teams• https://blogs.business.microsoft.com/en-ca/2017/03/14/microsoft-teams/
• Overview of the Microsoft Teams developer platform• https://msdn.microsoft.com/en-us/microsoft-teams/index
• Get started with Office 365 Connectors for Microsoft Teams• https://msdn.microsoft.com/en-us/microsoft-teams/connectors
• Get started with compose extensions for Microsoft Teams• https://msdn.microsoft.com/en-us/microsoft-teams/composeextensions
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Teams for Education
• If you’re ready to get started with Teams, then do check out this overview for ensuring Success With Teams or click one of the specific links below:
• Teams Guide for Educators
• Teams Guide for IT Admins
• Teams Guide for School Leaders
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Links• Success Factors for Office 365 End User Engagement white
paper• https://devfasttrackv4storage.blob.core.windows.net/marketing/en-
us/resources/Office365_AdoptionBrochure_v2.0_Screen.pdf
• Build a champion program• https://view.officeapps.live.com/op/view.aspx?src=https://devfasttrackv4storage.
blob.core.windows.net/marketing/en-us/resources/Build_Champions_Program_Guide.pptx
• Measure and share success guide• https://view.officeapps.live.com/op/view.aspx?src=https://devfasttrackv4storage.
blob.core.windows.net/marketing/en-us/resources/Measuring_Success_Guide.pptx
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Links
• Plan and execute early adoption program [en-US]• https://devfasttrackv4storage.blob.core.windows.net/marketing/en-
us/resources/Early%20Adoption%20Program%20Guide.pptx
• Customer success kit• https://www.microsoft.com/en-us/download/details.aspx?id=54244
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Links
• Teams known issues• https://support.office.com/en-us/article/Known-issues-for-Microsoft-Teams-
04b35d1b-bdca-420a-991b-878da5157650
• FAQ admin• https://support.office.com/en-us/article/Frequently-asked-questions-about-
Microsoft-Teams-%E2%80%93-Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc
• Blog• https://blogs.business.microsoft.com/en-ca/2017/03/14/microsoft-teams/
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Links
• Learn more about groups• https://support.office.com/en-us/article/Learn-about-Office-365-Groups-
b565caa1-5c40-40ef-9915-60fdb2d97fa2
• Organize team work with Microsoft Planner• https://products.office.com/en-us/business/task-management-software
• Microsoft Planner Admins• https://support.office.com/en-us/article/Microsoft-Planner-for-admins-
9652e4c7-48e3-4dad-9e71-0c783ec3d0f8
• Yammer overview• https://products.office.com/fr-ca/yammer/yammer-overview
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