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How much toll to pay for a safe place?
Strategies for permanent access
Hans Jansen, Head Research & Development Division, National Library of the Netherlands (Koninklijke Bibliotheek)
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Koninklijke Bibliotheek – National Library of the Netherlands
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Sont
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Koninklijke Bibliotheek – National Library of the Netherlands
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Cargo vessel type: ‘fluyt’
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Koninklijke Bibliotheek – National Library of the Netherlands
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Battle in the Sont 1658
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
This presentation
• History e-Depot and agreements with publishers
• Strategies for permanent access
• Requirements for permanent archives
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Koninklijke Bibliotheek: facts and figures
• medium sized national library• founded in 1798• 3 million paper volumes• 3 million electronic items• annual budget M€ 35• staff 260 fte• deposit library since 1974• www.kb.nl
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
History e-Depot
• 1994 inclusion of electronic documents in deposit collection
• 1995-1999 pilot projects• 1998-2001 NEDLIB project• 1999 Request for Information / Call for
Tender• 2000 contract IBM for joint development• 2002 delivery of system (DIAS)• 2003 operational e-Depot system
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Agreements with publishers
• Two types:
• general agreement with Dutch publishers organisation NUV (rev. 1999)
• archiving agreements with international publishers:• Elsevier Science (2002), Kluwer Academic
(‘03)• BioMed Central• Blackwell Publishing, Oxford University Press,
Taylor & Francis Group, Sage, Springer, …
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Agreements with publishers
Conditions:
• Deposit free of charge• Restrictions on access
• on-site access• interlibrary loan
• Guarantee to licensees
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Figures
October 2005:
• 4,1m articles from 2,600 journals loaded (5 Tb)
• 7m to go from existing agreements• annual increase 700,000 articles• load capacity 40,000 per day
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Strategies for permanent access
• Digital objects:• omnipresent• volatile• perishable• fertile
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Strategies for permanent access
• Approaches:• focus on the object• focus on the environment
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Requirements for permanent archives
• Permanent commitment• Substantial resources• Sustained R&D efforts• Economies of scale
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Requirements for permanent archives
Conclusions:
• Number of candidates is relatively small• Co-operative efforts (also R&D)
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Strategies for permanent access
Three models:
• Safe Place Strategy• LOCKSS• Institutional Repositories Strategy
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Observations on the future KB strategy
• e-Depot system• content of e-Depot• European activities
• Alliance for Permanent Access• business models
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Costs
• Materials • Initial and maintenance (KB: M€ 5, M€ 0,6)
•Staff for processing & management (KB: M€ 0,5)•Staff for permanent R&D effort (KB: M€ 0,5 > 1,5)
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Koninklijke Bibliotheek – National Library of the Netherlands
Permanent access
Whose concern?
• Libraries: • obligation to preserve the records of
science in printed or digital form• Publishers:
• customers demand perpetual access• safeguard authenticity and integrity • protect intellectual property