Honeywell Aerospace Supplier Portal (HASP)
Frequently Asked Questions (FAQs)
Supplier’s Version
January 2016
2 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.
Frequently Asked Questions Guide Contents
HASP Account & Access
Procurement – Purchase Order
Procurement – Acknowledge & ACK with Change
Procurement – Planning Schedules Report
Procurement – eRFQ
Training Materials & Technical Assistance
HASP
Account & Access
4 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.
How does a Supplier request access to HASP?
Go To: https://scc.honeywell.com Recommended Browser: Internet Explorer versions 11 or 12
Click on: Request Access to SCC
Complete all mandatory fields & submit Note: If supplier receives an error when submitting,
please take a screen shot and send that to
aerohaspsupport.com for further assistance
Enter ALL Honeywell SAP Vendor Codes
necessary for access.
Buyers can assist with providing the codes
Once submitted, the Supplier will receive an
email within 3-5 business days with access
instructions and password.
5 HONEYWELL
How can a Supplier add HASP modules or access to existing
log on?
Go To: https://scc.honeywell.com
Click on
Contact
SCC Help
Could be used to
request additional
access like VMI
information.
OR in the same
manner to add Quality
or xCarrier access
Could be used to
request access to
information under
additional vendor
codes for your
company
6 HONEYWELL
How does a Supplier log into HASP?
Go To: https://scc.honeywell.com
1) Enter Vendor ID (email address)
2) Click Continue
3) Enter Password
4) Check the box to certify Debarment & Suspension status
5) Click Log On
1
2
3
4
5
7 HONEYWELL
Any HASP user who does not use their account for more than 90 Days
(from last logon) will have it auto locked to prevent any malpractice or
phishing of data.
Action Required to Regain Access: Once this happens the user has to
contact HASP Support team (aerohaspsupport.com) to regain access.
Any HASP user who does not use their account for more than 120 days
(from last logon) will have his/her account deleted permanently as per
security norms.
Action Required to Regain Access: In this case, the user would need to
request access again like a new user to HASP
How does a Supplier keep their HASP account active?
8 HONEYWELL
How does a supplier unlock their account and/or reset their own
password?
MANDATORY TO USE THIS FUNCTIONALITY:
Register ONE TIME by providing answers to security questions
LOCKED OUT OR NEED
NEW PASSWORD ONCE
REGISTERED?
Click
Continue
Click Forgot Password and it will
walk you through obtaining a new
password for immediate access
9 HONEYWELL
How does a Supplier subscribe to email notifications?
Click on User Profile
Navigate to Notifications
Click on Subscribe to Email Notifications
Select email preference
Click
Subscribe to
Notifications
and then
choose Batch
OR All emails
Choose to get
Quality and/or
Self Release
Notifications by
clicking the box
next to the
selection(s)
needed
10 HONEYWELL
Log into SCC
Click on HASP
Click on USER PROFILE
Navigate to User Details
Update Decimal Notation & Date Format - click Save Changes
Log out and log back into HASP and the changes should be reflected
How does a Supplier change date and decimal formats?
Note: If you see errors when
submitting responses to RFQ’s,
select the following:
Decimal Notation: 1,234,567.89
Date Format: MM/DD/YYY
11 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.
What is available in HASP Procurement?
Purchase Order
•Obtain a List of POs for a specific criteria, can be downloaded as well
•Print POs
•Acknowledge POs
•Change the Delivery Date(s) on a PO Line Item using HASP ACK with Change
•Split Deliveries within a PO Line Item using HASP ACK with Change
Planning Schedule
•Obtain a forecast for parts on long term contract, can be downloaded as well
•Obtain a list of Open POs, can be downloaded as well
•Reschedule Messages
•DPAS requirements
eRFQ •Obtain a list of RFQs for a specific criteria, can be downloaded as well
•Print RFQs
•Respond to RFQs
•Review responses to RFQs
Horizon Report/Supplier SIOP
•Obtain a Horizon report, for a part or group of parts, specific criteria - can be downloaded
Invoice Status Report
•Obtain an Invoice status report for specific criteria - can be downloaded as well
Procurement
Purchase Order
13 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.
Why can’t a Supplier find a PO in HASP?
HASP Search Criteria
What search criteria is being used?
Is the Full Search criteria being used?
New, Open, and In Process PO Line Status will pull all line items yet to be delivered
Supplier Access
Does the Supplier’s employee who is logged on have access to the Vendor Code
used to create the PO?
Access for a Supplier Representative is SAP Vendor Code Specific – each person’s
email address (log on ID) is assigned a Vendor Code or multiple Vendor Codes. A
Supplier representative may obtain access to information under one or all, of the
Vendor Codes assigned to their company, but they must request that access.
Access to additional Vendor Codes for existing users can be obtained by entering a
new request for access on the SCC homepage.
14 HONEYWELL
Why is a new PO line/PO change locked or missing in HASP?
Held purchase orders
PO will not be present in
HASP
Version Box is not checked PO will be
present in HASP with lock
Purchase Orders
that appear
locked in HASP
cannot be
accessed for
details or printing
15 HONEYWELL
Where will a Supplier find the OTTR and Delivery Date in
HASP?
OTTR DATE in HASP The OTTR date will be live
onscreen in HASP and will
reflect any changes made
between PO versions at the
time the change is made.
OTTR DATE in the Planning
Schedules Report The OTTR date on this report will
be current as of the Run Date of
the report.
OTTR DATE on the PDF The OTTR date on the PDF in
HASP will reflect what it was when
the current version of the PO was
released. The PDF remains static
(will not change) unless a new PO
version is released.
.
16 HONEYWELL
Where will a Supplier see changes to the PO in HASP?
If the Buyer makes a change in SAP causing a new PO revision the PO changes will be
listed at the top of the PO screen the first time it is viewed.
All PO changes, regardless if they require a new PO version or not, can be viewed on the
PO changes tab at the top of the PO screen in HASP.
The PDF version of the PO will have the changes for that version highlighted
17 HONEYWELL
How can a Supplier send a buyer an email from HASP?
1) ANYTIME: Send an email to the Buyer while in the HASP PO screen
BENEFITS: Will save a record in Supplier’s outgoing email
2) WHILE COMPLETING ACK WITH CHG: Send an email to the Buyer with additional
comments – this will not print on the PO
BENEFIT: Ability to ask questions, ask for additional changes (i.e. price, engineering
revision, etc) or communicate something additional to the Buyer that should not be
printed on the PO while completing a date change.
Scroll to the right of the Acknowledgements table and type comments into the New
Comments box before submitting the ACK with change.
18 HONEYWELL
How is a PO printed?
Click Print PO
button
Click Open
button
Purchase Order
is displayed as PDF
and can be printed
Mass Printing function can also be used to print more than 1 PO at a time
see Procurement instructions for details
19 HONEYWELL
Why can’t a PDF or Excel Document be downloaded?
Internet Explorer 10 or 11 is the preferred browser for HASP
Go to Tools
Compatibility View Settings
Add *Honeywell.com to the list
** For further issues contact: [email protected]
Procurement
Acknowledge
ACK with Change
21 HONEYWELL
Can a Supplier mass acknowledge PO Line Items?
Yes - mass acknowledgement is possible.
Highlight all lines to be acknowledged.
Click the Acknowledge button
What cannot be mass acknowledged? •PO Line items with a Delivery Date in the past.
•PO Line Items that are locked
•PO Line items received complete
Select all
lines to
acknowledge
NOTE: At this time it is not possible to mass Acknowledge with Change.
22 HONEYWELL
Why can’t a Supplier Acknowledge a PO line item?
If the Buyer completed a PO change in SAP sending a new version to HASP
and there is only an ACK with Change button (no Acknowledge button) -
most often the Honeywell buyer forgot to delete the old acknowledgement when
completing the PO change.
Action: Email the Buyer to remove the old acknowledgement.
If there is not an Acknowledgment button present AND there are no icons
next to Ord. Ack. or Inb. Delivery - there is likely a Confirmation Control Key
missing in the PO within SAP.
Action: Email the Buyer and advise of the issue.
This
looks
correct
This DOES
NOT look
correct
23 HONEYWELL
Why would a Supplier complete an Ack w/ Change?
• Supplier has reviewed changes to the Honeywell Requested Date
(OTTR) on the Planning Schedules Report and would like to align
their Delivery Dates with the Honeywell Requested Dates (OTTR) –
they would perform a Reschedule IN or Reschedule OUT.
• Supplier cannot meet the Honeywell Requested Date (OTTR) on a
new PO - they would perform a Reschedule OUT.
• Supplier has learned, at a later time, that they cannot not meet the
current Delivery Date - they would perform a Reschedule OUT.
• Supplier has learned, during the manufacturing process, that they are
able to meet the Honeywell Requested Date (OTTR) they originally
were going to miss - they would perform a Reschedule IN to align
with the OTTR date
24 HONEYWELL
What can a Supplier change by using Ack w/ Change?
ACK with Change Functionality will allow the Supplier to: • Change the Delivery Date on the Line Item:
Pull in the Delivery Date
Push Out the Delivery Date
• Split the Delivery Schedule on the Line Item
ACK with Change functionality will NOT allow the Supplier to: ** For any of these items, please contact your Buyer
• Change the Honeywell Requested Date (OTTR)
• Increase or decrease a PO line item quantity
• Close a line short
• Reject a PO
• Change the Engineering Revision
• Change a price
25 HONEYWELL
What does Ack w/ Change functionality actually do?
Completing an ACK with Change in HASP will immediately
write back to SAP with the following:
• Creates a new PO version – moves to next revision level
• Changes the Delivery Date or Splits the Delivery Schedule within the PO line
item in SAP
• Adds the Revision Number, Date & Time of Change, Reason for Change,
Name and Email for the person who made the change (Supplier), and the
Reason Text to the PO line item in SAP within both text and notes. It will print
on the Purchase Order pdf copy as well in line item text AND is available on
the HASP Planning Schedules Report as a personalized field option.
Purchase Order Line Item HASP Planning Schedules Report Personalized
Field Option
26 HONEYWELL
What fields are required to complete Ack W/ Change?
REQUIRED:
1.Change the Supplier Delivery Date
2.Enter reason text
3.Select the reason code
ONLY REQUIRED IF OTTR Date ≠ Supplier Delivery Date
4. Select Miss Code
3) Select a Reason Code
1) Change the Supplier
Delivery Date
4) ONLY AS REQUIRED:
OTTR Miss Code IF the
Delivery Date is NOT
EQUAL to the Honeywell
Requested Date (OTTR)
2) Enter Reason text: as much
information as possible
regarding the change
27 HONEYWELL
Can any Delivery Date be entered when using ACK w/
Change?
• Today or a date in the future
• A weekday (Monday through Friday) ** Please contact your Buyer if the date needs to be updated to a
weekend so they can make the change in SAP – some sites require
approvals for weekend deliveries.
• Equal to the Honeywell Requested Date (OTTR) or
later - it cannot be prior to the OTTR date.
The Delivery Date must be:
Procurement
Planning Schedule Report
29 HONEYWELL
How often is the Planning Schedule Report generated?
This report comes out once per week:
• After Honeywell completes a full refresh in SAP
• After the PO update & PO align programs run to move Honeywell
Requested Dates (OTTR) to align with Reschedule Dates, as
required
NOTE: OTTR dates will only change once per week systematically,
IF there is a change in requirements.
• The report is published over the weekend or early Monday
morning.
The RUN DATE (first column) indicates the date the report was
populated/created
30 HONEYWELL
Can a Supplier pull historical Planning Schedule Reports?
Yes, historical report data can be pulled by week.
Procurement
eRFQ
32 HONEYWELL
Why can’t a Supplier submit a quote in response to an RFQ?
Most often it is the settings for Decimal Notation and/or Date Format
Navigate to User Details
Update Decimal Notation & Date Format like below- click Save Changes
Log out and log back into HASP and it should accept the quote
** For further issues contact: [email protected]
Log into SCC
Click on HASP
Click on USER PROFILE
Training Materials
And
Technical Help
34 HONEYWELL
Where is training material in HASP?
From the HASP Overview page click on the Procurement Help link
From the Procurement page click on the About Procurement link
35 HONEYWELL
How does a Supplier obtain technical assistance?
FOR LOGIN ISSUES If the supplier has NOT registered their
responses to the security questions and are
unable to use the Self-Serve Unlock/New
Password process.
Click on the Contact SCC Help link
FOR TECHNICAL SUPPORT At this time there is no phone support, for assistance email:
OR from the HASP Overview page
Click on the Contact HASP link
OR from the About Procurement page
Click on the Procurement Support Mailbox link
36 HONEYWELL
General Information – Common Acronyms
SCC Supply Chain Collaboration Portal
HASP Honeywell Aerospace Supplier Portal
AB Acknowledgement . Found on the Confirmations Tab
within the PO Line item in SAP. Created by the Supplier
when Acknowledging or completing an ACK with Change in
HASP
ASN Advanced Shipping Notice. Found on the Confirmations Tab
within the PO Line item in SAP. Created by the Supplier
when setting up a shipment via xCarrier. Also referred to as the
Inbound Delivery
OTTR Honeywell On Time To Request Date. Honeywell’s true need
date.