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Liberty and Justice for All:A guide to thoughtful governance
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Why thoughtful governance is the best information governance
• Tighter partnerships between IT and the business
• Risk mitigation in highly regulated industries
• Improved efficiency and empowered employees
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But legacy technology isn’t working for information governance
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Legacy systems are too complicated
Employees require too much training
Users are likely to turn to less secureconsumer solutions when ITcomplexities get in their way
Retention rules can be complicated anddifficult to follow
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They don’t provide good options for retention management
Legacy systems place the responsibility for retaining files on the users, who aren’t retention specialists
31% of requests for electronically retained
information were unsuccessful 1
60% of organizations say they havea plan for retention management,
but only 34% report that thoseplans are operational 2
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Having multiple solutions can get confusing fast
Over 80% of all companies currently use more than one ECM system 3
Content often has to be moved from one application to another at various
stages during its lifecycle
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Mobile and remote access are lacking
Over 80% of employees cannot access their ECM from a mobile device 4
56% of companies don’t offer remote access or only provide
access via a browser 5
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And legacy systems can be costly to deploy and maintain
Legacy systems can take 3 months or more to deploy 6
External consulting fees may exceed $350,000 7
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But recent trends are changing IT
Consumerization of IT
The Future is Cloudy
90% of American workers use their personal smartphones for work purposes 8
Today, 85% of new software is built for the cloud 9
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Content Sprawl
Mobile Access
53% of employees access corporate documents on 3
or more devices 11
Only 26% of organizations have a centralized information
governance model 10
Including how we store and access information
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Given these trends, what does thoughtful governance look like?
Simple user experienceAvoid clunky interfaces and empower employees to easily find, store and retrieve data
Single platformProvide a single system of engagement and record for the entire content lifecycle
Seamless retention managementSet retention policies by file or folder that automatically run in the background
Secure mobile + cloud accessEnsure employees can securely access files on-the-go
Cost effectiveLook for providers that will take on storage, infrastructure, and maintenance costs
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Learn more about thoughtful governance by joining a webinar on Aug 20 with:
Guest speaker Cheryl McKinnonPrincipal Analyst at Forrester Research
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Sources1, 2 Symantec Information Retention and eDiscovery Survey, 2012.3, 4, 5 Miles, Doug. “Content Collaboration and Processing in a Cloud and Mobile World,” AIIM Market Intelligence 2014.6, 7 Walker, Chris. “The Next Generation of Enterprise Content Management”, May 2015.8 Cisco BYOD Insights, 2013.9 IDC Directions – “IT Cloud Services at the Crossroads: How IaaS/PaaS/SaaS Business Models are evolving”, 2013.10 “Governance is key to quelling data sprawl.” Baseline Magazine, 9 February 2015.11 Forrsights Workplace Employee Survey, Q4 2012.