Download - Gov proj mgmt for multi locations v 0.1
‘Program Management Information System’ (PMIS) – Screens for Gov. Projects
Spanning Multiple locations
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PMIS: Add Organization
Select Organization Type
Consultancy
Save Cancel
Union GovernmentStates & UT Govt.LegislatureJudiciaryInternationalVendors / Agencies
Organization Name National Institute of ....
Email id
Phone
Description
District North Delhi
State New Delhi
Pin Code 110 001
URL http://
Select Country India
Road S C Road
Building No. 50 A/C
Tag in Google map/ bharatmaps
Latitude 78.89 Longitude 88.88(google maps not pointing to right locaion)
Select Admin (User needs to be created before hand)
Ravi, Kumar, Mr.
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PMIS: Login Screen
User Name
Password
Enter Captcha
Captcha 88475984njkh
Login
Forgot Password / User Name
New User Registration / Edit User Details
For queries contact-> [email protected] number 1800 0398 4938
User Login
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PMIS: New User (from login screen)
New User
Login Name
Password
DeitY_admin
Confirm Password
***********
***********
Name Shivam
Designation DeitY Admin
E-mail id [email protected]
Phone/Mobile No. +91
User Role
Responsibilities Perform admin role for DeitY
Admin
Giri
+33 +2474 111
AdminSub-Project LeadSub-Project Member
Verify email id
Verify phone number
Enter Captcha
Captcha 88475984njkh
Login Name conventions should be definedCheck for login name availability
Verification of email id and phone number is mandatory before submission of request for new user creation
Mr.
Select Organization
Deity
Send Request
Select OrganizationType
Union Govt.Vendors / AgenciesConsultancy
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PMIS- Approve User (super admin screen)
• New User Request
Login Name
User Details User Role
Organization
Email-id Phone Number
Action
1 DeitY_admin
Name- Mr. Shivam GiriDesignation- SPMU AdminResponsibilities- Perform admin SPMU role for DeitY
Admin DeitY [email protected] s
Accept User
+91 +33
+2474 111
Reject User
Accept / Reject mail / mobile message goes to user
New Users Inactive Users User Log Active SessionsActive Users
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PMIS: Add User ( By Admin)
Add User
Login Name
Password
vijay_anantnag
Confirm Password
*********
*********
Name Vijay
Designation Clerk
E-mail id [email protected]
Phone/Mobile No. +91
User Privilege
Responsibilities Supervise HW installation
Project Member
Addition of User leads to automatic update of contacts listSave
Basin
+33 +2339 111
AdminProjects LeadProject Member
Verify email id
Verify phone numberOrganization DeitY
Default stakeholder for which admin has been given privileges. Admin gets permission for all child stakeholders In case Stakeholder gets deleted, the
user gets inactivated
Cancel
Select OrganizationType
Central Govt.
State & UT Govt.Consultancy
Mr.
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PMIS: Add User Group
User Group Name NPMU_eDistrict
Select Coordinator
Responsibilities Supervise eDistrict Project implementation
Prabhat, Singh, Mr.
Save
Add More
Add Members Piyush, Singh, Mr.
Addition of User Group leads to automatic update of contacts list
Can be used for adding committeesProject specific chat groups
User Group Type Central CommitteeState CommitteeDistrict CommitteeNPMUSPMUOther
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PMIS: Add Project Location
Project Location Name Anantnag DC Office
Address S C Road, JammuDescription
DC Office, Anantnag, J & K
Save Cancel
Add Admin Vinay, Kosla, Mr.
Tag in Google map/ bharatmaps
Latitude 78.89Longitude 88.88
District Anantnag
State Jammu & Kashmir
Pin Code 110 001
URL http:// J&KAnantdidt.gov.in/
Country India
Organization Name Personal Dept., J & KProject Location Type DC Office
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PMIS: Manage Project Components
Project Component Name PMU On boarding
# Activities Expected Duration (in days)
Related Guidelines
Dependency Action
1 RFP Preparation & Approval
15 -
2 Publish RFP 1
3 Hold Pre-Bid Meeting 15
4 Submission of Bids 15
5 Technical Evaluation 15
6 Financial Evaluation 10
7 Issuance of LOI 7
8 Signing of Contract 15
9 On-boarding of NPMU 15
RFP Preparation & Appro
Submit
Once the project component is initiated, the subproject task should ideally get
completed within the ‘Expected Duration’ time frame.
Add MoreThe project component tasks may be classified as editable or non-editable The Dependencies may
be multiple
Publish RFP
Hold Pre-Bid Meeting
Submission of Bids
Technical Evaluation
Financial Evaluation
Issuance of LOI
Signing of Contract
Add / Edit Delete
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PMIS: Manage Project Components
Project Component Name LAN Installation
# Activities Expected Duration (in
days)
Related Guidelines
Dependency Action
1 Issue LAN survey PO
1
2 LAN Survey Completion
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3 Issue LAN PO 1
4 LAN Installation 7 Issue LAN PO
Issue LAN survey PO
Once the project component is initiated, the project components should ideally
get completed within the ‘Expected Duration’ time frame.
Add More
LAN Survey Completion
The project component may be classified as editable or non-editable
SubmitAdd / Edit Delete
The Dependencies may be multiple
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PMIS: Add/Edit Project
Project Title eDistrict MMP
Diwedi, Gaurav, MrSelect Project Owner
Project Type State MMP
Owning Organization DeitY
Project Owner Details Designation- Joint SecretaryMobile: 9999900Email: [email protected]
Project Description eDistrict is a project aimed to computerize all certificates generated, PDS, Old age pension…
Project End Date (Actual)Is determined dynamically
Project Start Date 02/11/2015
Project End Date (Planned) 02/11/2017
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PMIS: Add/Edit Project
# Stakeholder Name Select Key contact Designation Contact
1 Harsha, Tripathi, Mr. Harsha, Tripathi, Mr. IT Secretary, Jammu & Kashmir
Mobile: 922299900Email: itsecj&[email protected]
Add More
Stakeholder Type PersonOrganizationCommittee/Group
State Jammu & Kashmir
Submit
Organization Type State & UTs Govt.
Organization Name Department of IT
Person Name / Key Contact Harsha, Tripathi, Mr.
Add Stakeholders
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PMIS- Add envisaged eGov services
# Service Name Service Description Service Delivery Channels
Level of Human Intervention
1 Online case filing Online filing of Civil Cases shall enable filing of cases online by all the plaintiff..
Web & Mobile Beneficiary to visit Office
Add More
Add Service Name Online filing of Civil Cases
Add Services
Add Service Description Online filing of Civil Cases shall enable filing of cases online by all the plaintiff..
Add Service Delivery Channels Web & Mobile
Level of Human Intervention 1) No Manual intervention2) Forms are downloadable but workflow is manual3) Beneficiary visit is required for verification only
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Add Project Components EFC Approval
# Project Phase
Project Component
Expected Duration (in days)
Project Component Dependency
Project Locations
Locations of sub-project execution
Fund Allocation
1 Initiation Concept Note & EFC Approval
30 - DC Anantnag…
2 Initiation EFC Approval
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3 Planning Setup PMU 30 Center, State
Select Project Phase Initiation
Add More
PMIS: Create Project Plan
Concept Note Approval
Add
Add
Select Project eDistrict MMP
Add
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# Project Phase
Project Component
Expected Duration (in days)
Project Component Dependency
Project Locations
Locations of sub-project execution
Fund Allocation
4 Planning SI RFP 30 - Center, State
5 Execution Site Preparation
30 State
PMIS: Create Project Plan
Add
Add
Generate Plan
On click the following are envisaged:• Separate Sub-Projects shall get generated for all the locations selected, for each of the project
components• The start dated for each of the sub-projects gets calculated dynamically, according to the dependencies
and durations mentioned for each project component• The sub-project results shall later get aggregated into a dashboard.
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Creation of Sub-Projects- Methodology
Proj Temp 1
ProjTemp 2
ProjTemp 3
ProjTemp 4
General Templates
Construct Project By Customizing Templates
Proj 1
Proj3
Proj4
Execution Locations
L1
L2
L1, L2
Instantiate Projects / Sub-Project
Location 1
Proj 1-> Proj 4
Location 2
Proj 3-> Proj 4 (dependency for Proj 4
includes Proj 1)
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PO Management
Select Project eDistrict MMP
Owning Organization DeitY
Project Type State MMP
Organization Type Central Govt.
Add PO Number
Add PO Subject Installation of LAN
Add Project Components / Activites
LAN Installation
Select Locations for which PO Issued DC Office, Anantnag
Submit
Organization Issued To HCL Infissst
Multi-select Tree Structure Drop down
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PMIS: Project Manager Workspace
Files Links
eDistrict : LAN Installation: Anantnag District
Child tasks can be created as required. The Progress of Child
task may be tracked as Yes / No
Deliverables can be stored as word and
pdf files
Files paths of SVN / ftp may be
stored
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Minutes of Meeting - Management
Select Project eDistrict
Date of Meeting 02/11/2015
Action Item Description Delay in Issuance of LAN Purchase Order for Anantnag district
Kukreti, Gaurav, MrSelect Action Owner
HighSelect Priority
J&K, eDistrict CommSelect Committee
Select Project Component LAN Installation
NICSelect Action Owning Stakeholder
Submit
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Minutes of Meeting - Management
• Action Owner’s Screen
Date of Closure
Status LAN survey report to be submitted by SI
Submit
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File Management• Folder structure shall be maintained as per the project• Corresponding Deliverable for Activities may be stored• The meta data of the documents should be maintained• Documents may be stored in NFS folder• The folder should be accessible via internet to all the stakeholders (based on rights)
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Issue Management
Select Project eDistrict
Ananatnag District Office
Date of Logging 02/11/2015
Select Project Location
Issue Description Delay in Issuance of LAN Purchase Order
Select Project Component LAN Installation
SPMU, eDistrictSelect Stakeholder
Diwedi, Gaurav, MrSelect Action Owner
Submit
HighSelect Impact
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Issue Management
• Issue Owner’s Screen->
HCL InfoststemsReallocate to Stakeholder
Date of Closure
Comments LAN survey report to be submitted by SI
OR
Submit
Gaur, Ravi, MrSelect Action Owner
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Risk Management
Select Project eDistrict
Ananatnag District Office
Date of Logging 02/11/2015
Select Project Location
Issue Description LAN installation may catch fire
Select Project Component LAN Installation
SPMU, eDistrict
Select Stakeholder
Diwedi, Gaurav, MrSelect Action Owner
Submit
HighSelect Impact
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Risk Management
• Risk Owner’s Screen
Actual Date of Closure 31/12/15
Mitigation Action LAN Insurance is being taken
Submit
Expected Date of Closure 31/12/15
OR
Upgrade as Issue
Project Risk and Mitigation
RISK PERCEIVED IMPACT MITIGATIONRequired Key Personnel from Centre business are not available due to other commitments/workload/ Transfers leading to delay in milestone
High Central Line Ministry to ensure that such personnel will need to be available as required / scheduled
A backup member should be identified for contingency.
Strong knowledge transition policies to be placed incase key persons transferred
Lack of Empowering Key Process Owners Team
Medium KEY process owner with detailed process knowledge across all business, need to be selected to avoid last stage surprise and Timely Signoff of key milestone
Authorized Key process Owners to take timely decisions
Timely Sign off all the project milestone deliverables
Lack of adequate control of Central Project Manager over Key Process Owner from Deptt / Offices
Low Central Level Project Manager must be given proper authority by Senior management to have adequate control over Key Process Owner, to achieve the project milestones.
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PMIS Dashboards
• Dashboard for monitoring programs through PERT chart (at project level)
Program Management Dashboard
Edit Submit
# Project NameIn
itiati
on
Plan
ning
Exec
ution
Cont
rolli
ng
Clos
ure
Serv
ices
Ex
ecuti
onSh
cedu
le
Varia
nce
Proj
ect O
wne
r
1 eDstrict 100.00% 80.00% 20.00% 0.00% 0.00% 0.00% -1.00 DoJ Mr. Gaurav 34332924 [email protected] CB-II 20.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00 DietY Mr. Sikri 29989898 [email protected]
All Projects 0.60 0.40 0.10 0.00 0.00 0.00
Project Management Dasboard
Red=> SV (below -2)Amber=> SV (-1 to -2)
Green=> SV (till -1)
Click to enter project component dashboard
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PMIS Dashboards
• Dashboard for monitoring project components
Project Management Dashboard
Submit
Component Wise Analysis
Ability to show comparative status between project
components of entire program
Select Project eDistrict
# Project Component Name
Star
t Dat
e
Com
pleti
on
Stat
us
Expe
cted
Co
mpl
etion
Dt.
Loca
tions
Co
mpl
eted
Loca
tions
Pe
ndin
g
Proj
ect
Com
pone
nt
Depe
nden
cy
Shce
dule
Va
rianc
e
1 Project Kick-off 12-01-15 100.00% 12-01-15 NA NA NA -0.802 LAN Survey Completion 02-02-15 40.00% 20-02-15 1160 1740 Vendor Empanelment -1.203 Site Prep. Completion 13-01-15 20.00% 01-02-15 588 2353 Site Prep.Fund Release -2.20
4 LAN PO Issuance auto 0.00% 23-03-15 0 2900LAN Survey CompletionSite Prep. Completion
0.00
Total 0.00 2941.00 -1.40
eDistrict Project Component Management Dasboard (Execution Phase)
On Click: Printable list of pending locations is displayed State wise and District wise
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PMIS Dashboards
• Component Wise Analysis
Generate PERT Chart
Select Project
Select Project Phase
eDistrict
Execution
Generate BAR Chart
Get Financial Status
Select Project Component All
Select State All
Select District All
Generate Gantt Chart
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Project Component PERT
• Execution Phase: PERT-CHART view
Each project component is tracked independently for the
selected implementation location, as sub-project
Status of the critical path effects the total project
phase
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Project Component Wise
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Dashboards
Budgeted(in Crs)
Released(in Crs)
Utilized(in Crs)
1 PMU 12.00 5.00 3.002 KMS 2.00 0.50 0.003 LMS 2.00 0.00 0.004 Content 4.00 0.00 0.005 eCGF 1.00 0.00 0.006 Certification 0.50 0.00 0.00
Total 21.50 5.50 3.00
Financial Status Component-wise
#Project Components
CB Phase II
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PMIS Dashboards
• Component Wise Analysis
Generate PERT Chart
Select Project
Select Project Phase
eDistrict
Execution
Generate BAR Chart
Get Financial Status
Select Project Component Site Preparation
Select State All
Select District All
Thematic Chart
Generate Gantt Chart
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State Wise Bar Graph
Dash Board View at Country Level Status of SI Selection
The district level dashboard covers all district level details and capture the dashboard view