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GIS and Asset Management
www.flo-analytics.comTwitter: @FLO_Analytics
Eric Sack/[email protected]
Grant Herbert/[email protected]
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A Little About FLO
• Employee Owned• Located in Portland and Seattle• Experts in the design, implementation and use
of GIS & data analytic solutions
SchoolDistricts
Business Government
LocalState/CountyFederal
UtilitiesNon-Profits
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Topics
How to get started with:• Asset Management Systems (AMS/CMMS)• Geographic Information Systems (GIS)• Steps to ensure a successful implementation
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Asset Management
The process of maintaining and managing assets once acquired or built
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Role of an AMS/CMMS
• Manage lifecycle activities related to your assets
• Handle maintenance, work orders, etc.
• Stores asset and work history
• Valuable data that can be used to assess asset performance and identify issues
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A system to gather, manage and analyze spatial data
• ROI through data visibility, new capabilities, integrations and efficiencies
Geographic Information System
Data People MethodsHardware/Software
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GIS Technology
Maps Data Analysis Apps
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Role of GIS
• Manage asset location, see related information (addresses, etc)
• Planning, design and construction
• Visualize assets by attributes – see condition across the network
• Analysis –asset failures, nearby assets, analyze consequences
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AMS and GIS
o GIS handles the location, and often a number of attributes as well, but is not specialized at handling work orders etc
o AMS handles the work orders, maintenance, and day to day field requirements, but doesn’t usually know the location or visualize well
o This is a match made in heaven!
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GIS enables
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Common “barriers”
• Complexity• “We are too small”• Unsure about GIS• Costs too much• Personnel and Skillsets• Data Availability• Not sure where to start!
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Successful Implementation
• IACC 2019• Make a Plan• End Use Case• Data and Inventory• Data Maintenance• And Beyond
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Strategic Planning
Key Performance IndicatorsA vision of what you would like to do with your ideal system
• Data, Tools• Workflows and Processes• Decision Making• Efficiency and savings
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Online Tools & Mobile Apps
Customers• Public• Developers• Contractors
GIS
Asset Management
Project Management Finance
Operations/Maintenance
• Asset Lifecycle
• CCTV• Condition• Work orders• Inspections• Monitoring• Tests
Dashboard & Reporting
• Planning, Construction & Design
• Plan Review• Record Drawings
Strategic Planning - Vision
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Current Resources
• Staff skills and responsibilities• What Data you have and how you get it
– Asbuilts– CAD– Paper– Institutional Knowledge
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GIS questions to ask an AMS vendor
• “Describe how you integrate GIS data”
• “Do you have an option to synchronize data between the AMS and GIS?”
• “Are there any special requirements around GIS data formats or schemas?”
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Considerations
• Enough time to capture data
• Field crews: Workflow changes, available tools, devices?
• Office staff: What data and tasks?
• Do you have any existing software or data formats that may be affected?
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Data Inventory
• Priority Task• GIS First• Data Sources
– GIS– CAD/Electronic– PDF– Paper– Staff
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Data/Inventory
• Establish asset inventory and locations– Attributes/Schema– Field capture– Records capture– Markup
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City of Kelso
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Snoqualmie Pass Utility District
• No existing GIS data
• Location of assets unknown or difficult to find (snow)
• Entire utility system was mapped in 2.5 working days 657 features 19 feature types Down to 3" accuracy
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Snoqualmie Pass UD Asset Inventory
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Data Maintenance
Ongoing corrections and verification
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Data Maintenance
• What parts of the data will be updated by who?– location vs attribute
• What processes will you need to use?– As-builts (standards)– Field updates
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CAD as-built
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CAD as-built in GIS
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Integration
Combining data from different sources to provide a unified view
• Get the information required to do the job effectively
• Streamline reporting and management activities
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Integration
• Most asset management systems are designed to work with GIS
• Your GIS can integrate with other systems readily
• Connecting systems can help maximize the return
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Integration
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Data Visualization and use
• Maps• Field/mobile tools
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Detailed Asset Maps
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Permits, Inspections and assets
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Dashboard
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Dashboard
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Summary and status
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Summary• Start with a general vision and some goals
• GIS data forms the foundation for your AMS
• System of record containing institutional knowledge
• GIS/AMS Integrations return tangible cost-savings
• Visualizations to answer questions
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Eric Sack/[email protected]
Grant Herbert/[email protected]
www.flo-analytics.comTwitter: @FLO_Analytics