![Page 1: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/1.jpg)
Fig. A
Using Your FundsAn Introduction to CIHR, NSERC and SSHRC Guidelines
![Page 2: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/2.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCUsing your funds
Financial accountability
Responsibilities
Proper use of funds
Integrity in research
Common challenges
![Page 3: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/3.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCFinancial Accountability
Researchers
Institutions
Funding agencies
Auditor General
Public Accounts Committee
Taxpayers
![Page 4: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/4.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCResearcher responsibility
Good economic management
Know the rules
Keep agencies up-to-date about eligibility status
Submit reports
Acknowledge agency support
![Page 5: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/5.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCInstitution responsibility
Support grant holders (infrastructure and administrative support)
Implement policies, systems and controls
Know the rules
Get answers from Agencies
Keep agencies up-to-date about eligibility status
Submit financial reports
![Page 6: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/6.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCAgency responsibility
Timely release of funds
Supply documents for payments
Provide easy access to clear, concise information
Respond quickly to requests for information
Consult with institutions on major changes
Monitor grants and awards
Follow federal government directives
![Page 7: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/7.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCOnline guides
CIHR: Grants and Awards Guides
http://www.cihr-irsc.gc.ca/e/805.shtml
NSERC: Use of Grants Funds
http://www.nserc.ca/professors_e.asp?nav=profnav&lbi=f3
SSHRC: Using Your Funds
www.sshrc.ca/web/using/using_e.asp
![Page 8: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/8.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCBasic principles
Agency funds contribute to direct costs of research, including training
Institutions pay indirect or overhead costs (facilities, basic utilities, renovations, heat, water, air conditioning, cleaning, etc.)
Use agency funds effectively and economically
![Page 9: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/9.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCBasic principles
Expenses must be directly linked toresearch needs
Benefit must directly link to research ratherthan to an individual or group
If no agency policy, then institutional policy applies (e.g. travel per diem rates)
Program descriptions explain specialeligible and non-eligible expenses specificto a program
![Page 10: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/10.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCCompensation
Eligible
Salaries or stipend
Consulting fees to research personnel
Fee paid to research subjects
Guest lecturer honoraria (NSERC/CIHR only)
Research Time Stipends RTS (SSHRC only)
Not eligible
Salary or consulting fees to grant holder or person eligible to apply for agency funds
Discretionary severance and separation packages
![Page 11: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/11.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel
Your grant can pay for reasonable out of pocket travel expenses for activities like:
Field work
Research conferences
Collaborative trips
Maximum of 125 days (NSERC and SSHRC)
![Page 12: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/12.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel and subsistence
Eligible
Economy air fare
Living expenses
Ground transportation costs
Child care or babysitting fees
Safety-related expenses
Relocation costs for research personnel (NSERC/CIHR only)
![Page 13: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/13.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel and subsistence
Not eligible
Commuting costs between home and placeof employment
Passports and immigration fees
Costs associated with thesis examination
![Page 14: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/14.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCSabbatical and leave
EligibleEquipment transportation costs etc.
Direct research expenses
1 Round trip to and from place of sabbatical(NSERC/CIHR only)
Travel to research conference
Not eligibleTransporting research personnel or returning home for supervisory purposes
Living expenses
![Page 15: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/15.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCDissemination of research results
Eligible
Developing and maintaining Web-based information
Page charges
Translation costs
Circulation of findings
Holding a workshop or seminar
Not eligible
Alcoholic beverages
![Page 16: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/16.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCEquipment and supplies
Eligible
Travel costs to visit manufacturer
Brokerage and custom charges
Extended warranty
Training staff to use equipment
Maintenance and operating costs
Not eligible
Insurance for equipment or research vehicles
Space construction, renovation or rental
![Page 17: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/17.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCComputers and phones
Eligible
Computers, modems, hardware, software
Monthly charges of Internet from home and institution
Not eligible
Standard monthly telephone bill
Connection or installation of lines
Voice mail, cell phone rental or purchase
Library acquisitions, computer and other information services
![Page 18: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/18.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCServices, etc.
Eligible
Research personnel recruiting costs
Safety waste disposal
Books not provided by the institution
Research personnel training (e.g. if special technique needed for research)
Hospitality for networking
Professional association or scientific society memberships
![Page 19: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/19.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCServices, etc.
Not eligible
Education-related costs
Professional training or development (e.g. Excel, etc.)
Preparation of teaching materials
Regulatory compliance (ethics and environmental assessments)
Monthly parking fees
Regular clothing
Cost of moving a lab
![Page 20: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/20.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCIntegrity in research
Bending the rules
Reimbursement
Systematic mismanagement
Freeze or close accounts
Committee on Professional and Scientific Integrity
Fraudulent use
Legal autorities
![Page 21: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/21.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCCommon challenges
Travel claims: counter signing (includes visiting researchers) and support documentation
Delegating signing authority
Salary limits
Second level transfers letter
Miscellaneous information
Application Budget vs. Eligible Expenses
If in doubt, ask and document
![Page 22: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/22.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCContact NSERC and SSHRC
Post Award
Rita Carrière, Manager [email protected] or [email protected]
For BC and OntarioKim LaFlammeOfficer, Award [email protected] or [email protected]
For other provincesCarole ThérienOfficer, Award [email protected] or [email protected]
![Page 23: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/23.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCContact NSERC and SSHRC
Financial Monitoring
Carole Crête-Robidoux, [email protected] or [email protected]
Pascale Saulnier, Senior Financial Monitoring [email protected] or [email protected]
Carl Boisvert, Senior Financial Monitoring [email protected] or [email protected]
Melanie Melo, Financial [email protected] or [email protected]
![Page 24: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/24.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCContact CIHR
Financial administration - Grants and awards
Barb Palmer, Grants Financial Officer
Fernande Mainville, Awards Financial Officer
Monitoring Team
Chantal Beaudry, Senior Financial Monitoring Officer
![Page 25: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/25.jpg)
CIHR NSERCCIHR NSERC SSHRCSSHRCWeb sites
CIHR: www.cihr-irsc.gc.ca
NSERC: www.nserc.ca
SSHRC: www.sshrc.ca
![Page 26: Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines](https://reader035.vdocuments.mx/reader035/viewer/2022062322/56649cb45503460f94977b8d/html5/thumbnails/26.jpg)
Fig. A
Using Your FundsAn Introduction to CIHR, NSERC and SSHRC Guidelines