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February 2, 2007
How to Build a Successful Afterschool Program
San Juan Unified School District Bridges After-School Program
Building Bridges to Student Successwww.sanjuan.edu
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Keys to Building a Successful Afterschool Program
Infrastructure Relationships Diverse Funding Fun & Engaging Programming Academic Alignment On-Going Staff Development
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Infrastructure Build or Add-on?
What is your Current Structure? Does It Have the Capacity to Expand?
How Do Afterschool Programs Logically Fit into Your Organization?
How Does the Management of Afterschool Programs Fit in your Current and Prospective Partnerships?
What Additional Resources are Available?
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Infrastructure SJUSD Bridges After-School Program Program Administration
District Level Program Administrator Regional Program Sr. Supervisors Regional Supervisors Site Coordinators
Budget and Accounting Senior Account Supervisor Central Account Technician Central Account Clerk Regional Account Clerks
Research & Evaluation Research Specialist Data Entry Operator
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Infrastructure
Q & A
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The VisionGoal Setting & Mission Statement Participants
Academics Social Skills Health and Wellness Character Education Service Learning
Program Attendance Enrollment Academic Alignment School Linked not School Like
Staying on Track –The Mission Statement Building Bridges to Student Success
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RelationshipsCreate Partnerships & Build a Collaborative Site Based
Principal Teachers Secretary Custodians Food Services
School District Administration School Board Superintendent
Government City Council Police/Sheriff’s Department County Libraries Recreation and Park Districts
Community Chamber of Commerce Community Based Organizations
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Relationships SJUSD Bridges After-School Program San Juan USD Support
Administration & The Board Curriculum ELL, Title I and Safe Schools
Sacramento County Sacramento County Public Library System Park & Recreation Departments Sacramento County Sheriffs Department
The City of Citrus Heights City Council Citrus Heights Police Department
Non Profit Organizations People Reaching Out Light & Life Community Outreach Cross Over Scholar Athletes Soil Born Farms
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Relationships
Q & A
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Management Systems Fiscal
Site Level Budget & Fiscal Management System Excel Spread Sheet Trackers for Site Expenditures Regional Ordering Process for Supplies
Regional Budget & Fiscal Management System Site by Site Profit/Loss Budget Spread Sheets Linked
to Regional Summary Regional Office Budget
Program Wide Budget & Fiscal Management System Program Wide Profit/Loss Summary Linked to all 3
Regions District Accounting System
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Fiscal ManagementSJUSD Bridges After-School Program Budget
Printing Student incentives Enrichment On-Going Supplies Nutrition Parent Involvement Recreation
Supplies
Staff Training & Team Building
Pilot Curriculum Mileage Cell Phones
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Fiscal Management
The Bridges After-School Program 6.4 Million Dollar Annual Budget
Program Staff Salaries-56%Classified Employees-28%Contracted Employees-23%Certificated Employees-5%
Administrative Costs-20%Administrative Salaries-17%Indirect Costs-3%
Operating Expenses-24%Materials & Supplies-19%Snack/Nutrition-5%
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Fiscal Management
Diversification
State & Federal After School Grants-45% State, Federal & Other District Funding-37% City & County Support-13% Partnerships-5%
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Management Systems Attendance
Site Level Attendance Management System Sign In and Sign Out Absence Verification Process
Regional Attendance Management System Additional Student Information System
Program Wide Attendance Management System Youth Star
District Level Student Information System The Pertain System School MAX
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Management Systems Regional Attendance
Citrus Heights Attendance
61%
70%
72%
95%
63% 65%
86% 90
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62%
78%
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76%
87%
96%
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118%
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117%
77% 79%
100% 10
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102%
100% 102%
76%
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91% 98
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Perc
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August
September
October
November
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Management Systems
Q & A
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Program DevelopmentHuman Resources
Employer Job Descriptions Qualifications Marketing & Recruitment Interview Selection Placement Training
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Program DevelopmentProgram Staff Structure
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Program DevelopmentStaff Development
Nine Day Start-Up Training Weekly Leadership Team Meetings Bimonthly Regionally Staff Meetings Bimonthly Line Staff Orientations Monthly Line Staff Trainings Quarterly Site Coordinator Trainings Participation in SJUSD Sponsored Trainings Participation in Various Conferences Ongoing Leadership Development Opportunities Staff Incentives & Team Building Opportunities
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Program DevelopmentFacilities Program Needs
MP Room –Snack and Large Group Classroom for every 20 students Outdoor Recreation Area Work Space Computer Access Storage
Location Bathroom Classrooms
Challenges Site Support Funds Relationships
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Program DevelopmentProgram Model
Bridges After-School Program Components
Elementary School ModelDaily Nutritious Snack Provided
Homework Assistance
Enrichment / Learning Centers
Organized Recreation
Parent Support and Involvement
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Program DevelopmentProgram Model
Bridges After-School Program Components
Middle School ModelDaily Nutritious Snack Provided
Homework Assistance
Student Driven Clubs
Organized Recreation
Life Skill Discussions
Parent Support and Involvement
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Program DevelopmentPaperwork Registration (Evaluation Disclosure) Parent Agreement Handbook Attendance Special Activities Form Snack Log Student Sign-Out Sheets Monthly Report Form Staff Sign-In Sheets Team Meeting Agendas Emergency Plans Team Leader Feedback Forms
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Program DevelopmentAcademic Alignment
Academic Coaches at Elementary Schools
Teachers at Middle & High Schools
Flexible Lesson Planning
Curriculum & Resource Alignment
Evaluation, Benchmark Assessments & Cycle of Inquiry Teams
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Program DevelopmentEvaluation Academic Improvement
CST Interim Assessments Student, Staff and Parent Perception Surveys
Student Behavior California Healthy Kids Survey Pre/Post Assessments Student, Staff and Parent Perception Surveys
Student Attendance Monitor Regular Day & After School Program Attendance Student, Staff and Parent Perception Surveys
Program Design Focus Groups Student, Staff and Parent Perception Surveys Academic Assessments
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Program Development
Q & A
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Program Startup Staff Training Policies and Procedures Universal Precautions Mandated Reporting Effective Leadership Coaching for Performance Effective Staff Meetings Lesson Planning: Frame
Work and Guidelines Safety/Emergency
Procedures CPR First Aid
SparkSnack ProceduresWorking with Students with Special NeedsPaperwork and Computer TrainingPositive Guidance/Behavior Mgt.School/Community InvolvementParent CommunicationRecruitment/MarketingLife SkillsClubs Resources and Referrals
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Program Startup Enrollment Process Enrollment Phases
Priority Administration/Teacher Referral Open Ongoing
Enrollment Packet Registration Form Parent Agreement Parent Handbook Emergency Cards
Recruitment Newsletter Posters Backpack Flyers Student Referral
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Program Startup
Q & A