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FASTBudgetandForecastingBudgetDevelopment
October19,2015
FASTBudgetandForecasting
BudgetDevelopment
TrainingManual
VersionDate:October19,2015
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FASTBudgetandForecastingBudgetDevelopment
October19,2015
TableofContents
GeneralInformation.....................................................................................................................................3
AccessingandSigningintoFAST..................................................................................................................4
ApplicationScreen.......................................................................................................................................5
SelectingaFiscalYear,Company,andChart................................................................................................6
BudgetandForecastingHomePage/QuickLaunchandMenu....................................................................7
BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntrywithActuals..........................................................................................................................................................8
BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntry.........19
BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:ExcelImport....................24
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FASTBudgetandForecastingBudgetDevelopment
October19,2015
GeneralInformation
BudgetDevelopmentreferstothesteps/processundertakenannuallywherebytheendresultisabudgetbalancedtothebudgetasapprovedbytheBoardofRegents.Italsoincludestheforecastingaspectofbudgetmonitoring.InFAST,thereare4BudgetDevelopmentSerieswhichwillbeusedthroughouteachfiscalyear.BudgetDevelopmentSeries
• ReferstothestageofBudgetDevelopmentwhichMemorialisinatagiventime.• TherearefourbudgetdevelopmentserieswhichwillbeusedinFAST
o BalancedBaseBudgeto BaseBudgetRequesto BaseAllocation(shouldwetakethisout?)o Forecast
BudgetingSalaries–CalculationofFringeBenefits
• Whenanamountisenteredforapermanentaccountcode,thebenefitscalculateandpostto64900FBBudgetFullTime.Whenanamountisenteredforacontractualaccountcode,thebenefitscalculateandpostto64901FBBudgetContractual.Accounts64900FBFullTimeand64901FBBudgetContractualrolluptothepoolaccount,640AEmployeeBenefits.
• TheBurdenPercentageshavebeenestablishedbytheBudgetOfficebasedonactualexpendituresincurredinthepreviousfiscalyear.Theratesaresetforeachsalaryandsalarypoolaccountandareevaluatedannually.
• DepartmentscanadjusttheFringeBenefitBudgetbyaddingpositiveornegativerecordstothe64900/64901AccountsforanyFundandOrganizationcombination.
• AsofApril1,2011,departmentsareresponsiblefortheFringeBenefitsexpensesrelatedtoanemployee’ssalary.
DataRefreshedfromBanner
• ActualDatareportedinFASTisrefreshednightlyfromBanner.• TheGreenInformationBarintheFASTSystemreportsthedateandtimeofthedatarefreshforyour
reference.Forexample(Dataasof03/10/201508:26:02AM).
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FASTBudgetandForecastingBudgetDevelopment
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AccessingandSigningintoFAST
AccesstheFASTsystemathttps://fast.mun.ca/FASTPORTAL.Thefollowingsigninscreenwillappear.
EnteryourBannerUserNameandPassword(ifyourpasswordhasexpired,youmustchangeitinBannerbeforesigningintoFAST).ClickontheSignInblockandtheApplicationScreenwillappear.
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FASTBudgetandForecastingBudgetDevelopment
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ApplicationScreen
TheApplicationScreenwillappearasshownbelow.FromtheApplicationScreenbelow,selectBudgetingandForecastingfromtheMenuontheleftsideofthescreen.
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FASTBudgetandForecastingBudgetDevelopment
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SelectingaFiscalYear,Company,andChart
AfteryouopenFASTBudgetandForecasting,youarerequiredtoselectthefiscalyear,company,andchartyouwanttoworkon.1. FromtheFiscalYearlist,selectthebudgetyearyouareworkingon,forexample2015-16.2. FromtheCompanylist,selectthecompanyyouarecreatingbudgetsfor(MUN).3. FromtheChartlist,selectthechartyouareworkingon(CHARTM).4. ClickSubmittoopentheBudgetandForecastinghomepageandmenus.
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BudgetandForecastingHomePageandMenu
OntheFASTBudgetandForecastinghomepage,allmenusyouhavebeengrantedaccesstowilldisplaytotheleftoftheApplicationsmenu.TabsThereareseventabsontheFASTBudgetandForecastinghomepage.
• Home:Takesyoubacktothehomepage.• ApplicationInfo:InformationforFASTBudgetandForecastingspecifictoMUN.• QuickLaunch:Linkstopagesthatyouwilluseonaregularbasis.Expandasectionandclicklinksorselect
anitemtotakeyouimmediatelytothepageyouwanttoworkon.• Dashboard:ViewandmanagegraphsandreportsthataredisplayedonyourDashboard.• PinnedReports:Listofsavedpinnedreportsandgraphs.• TrainingVideos:ViewtrainingvideosproducedbyMillennium.• MySchedule:SchedulePinnedReportstobeproducedandsentatspecifiedtimes.
YoucanmakeoneofthetabsthedefaultforwhenyouopentheFASTBudgetandForecastinghomepage.Justclicktheunlock icon,itchangestoa indicatingitisnowthedefault.Theunlock iconisthenremovedfromtheothertabs.Ifyounolongerwantatabtobethedefault,clickthe andthesixtabschangebacktothe
icon.TheFASTBudgetandForecastinghomepagehasaQuickLaunchtab(shownabove)withlinkstopagesthatyouwillusetodevelopyourdepartmentalbudgetandpreparebudgettransfers.Youcanexpandasectionandclicklinksorselectanitemtotakeyouimmediatelytothepageyouwanttoworkon.Thefollowingoptionsaredetailedonthescreenandareavailabletoyou:BudgetDevelopment
• DevelopmentEntrywithActuals,DevelopmentEntry,ExcelImportBudgetTransfers
• PrepareaNewBudgetTransfer,OpenBudgetTransfer
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BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntrywithActualsThisoptionallowsyoutoEnter,ViewandEditthebudgetbydrillingdownthroughtheBannerChartHierarchy.PriorYearActualsandBudgetarereportedforreferencepurposes.YoucanopenthebudgetdevelopmententryformbyselectingcodesanddrillingdownthroughtheOperatingStatement.1. FromtheDevelopmentmenu,clickDevelopmentEntrywithActualsorclickontheDevelopmentEntrywith
Actualsoptiondetailedonthescreen.Thefollowingfilteroptionsopen.
2. LeavetheIndexfieldblank.3. FortheFUND,ORGN,ACCT,andPROG,dooneofthefollowing:
Ø TypethecodeandpressENTERorclickthe icontoaddittothelistbox.Ø UsetheSearchoptionbyclickingonthe icon.Thecodeswhichyouhaveaccesstowillappearina
boxonthescreen.Clickonthe icontoaddthecodefromtheboxtothelistbox.4. IntheACTVandLOCNsearchboxes,youcantypeorsearchfortheactivityandlocationcodes.5. FromtheSumBylist,selectanaccounting(FOAPAL)codetosortby.6. FromtheReportFormatlist,youcanselectoneofthefollowing:
Ø CurrentYear-Dataislistedincolumnsforthefollowing:Actuals–PriorYearless2Years(Ex.2012-13)Actuals–PriorYearless1Year(Ex.2013-14)Actuals–PriorYear(Ex.2014-15)Budget–PriorYear(Ex.2014-15)Actual%ofBudget–PriorYear(Ex.2014-15)Variance–PriorYear(Ex.2014-15)BudgetDevelopment–CurrentYear(Ex.2015-16)Budget–PriorYear(Ex.2014-15)ChangetoBudget(#7-#8)
Ø Comparative-DataislistedforfouryearsofActualsandallenabledbudgetdevelopmentseries(upto4).
7. FromtheFiscalPeriodlist,selectthefiscalyearyouwanttoview.8. ClickExecuteReport.Form:BSUMSopens.
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• Ifyouclickthe iconnexttoanyoftheFilterOptions,thesystemwillsavethefilterforthenexttimeyouaccessthescreen.
• Ifyounolongerwanttheselectiontobethedefault,clickthe andjustthe iconwillreappear.
AtanytimeaftertheOperatingStatementopens,youcan:• Click toexportthedatatoExcel.• ClickReturntomenutoreopenthefilteroptions.
9. ClickaCodewithabluelinkandcontinuetodrilldowntotheBudgetandForecasting-OperatingStatement
pageuntilyougettotheaccountleveldetail.
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CurrentYearViewExample(Fund100001,Org29168)
Atanytime,theHeaderLineimmediatelybelowtheReportFormatisa‘cookiecrumb’thatshowsthefilteroptionsineffectforthepagebeingdisplayed.IntheaboveScreen,itisreportedas“Viewing:UserID:UBUDG015Chart:MFund:100001Orgn:29168”
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FASTBudgetandForecastingBudgetDevelopment
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Thenyouclickonthe100001Fundbluelinktogetthefollowing:
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FASTBudgetandForecastingBudgetDevelopment
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Whenyouthenclickonthe29168Orgbluelink,accountcodeswithhistoryforthe29168Orgwilldisplayasfollows:
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FASTBudgetandForecastingBudgetDevelopment
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ComparativeViewExample(Fund100001,Org29168)
10. Clicktheamountforthecode(withabluelink)youwanttocreatebudgettransactionsfor.
Ø UsingCurrentYearformat:IntheBudgetDevelopmentsection,intheInProgresscolumn,clickanamountwithabluehyperlink.
Ø UsingComparativeformat:IntheDevelopmentsection,inanyenabledbudgetseries,clickanamountwithabluehyperlink.
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Thepopupentryformopensandappearslikebelow.
• Clickandholdthetitlebartomovethepopupentryformaround.• EmpandPosnsearchboxesdisplayandarerequiredonlyforsalaryamounts.• Openthedevelopmententrypagebyclickingthedrilldowntodetailhyperlinkorthetransaction
amountnexttothecodeanddescription.YouwillhavetheoptiontoreturnthisOperatingStatementpage.
11. TypeaDescriptionforthenewbudgetamount.12. TypethenewbudgetamountintheChangebox.13. SearchforanEmployeeorEnter0.14. SearchforaPosn(position)orEnter0.
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15. Click Save&Close.OntheOperatingStatementform,thebudgetamountischanged.
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• IfyoubudgetforaSalaryAccountorSalaryPoolAccount,aburden(FringeBenefit)amountwillcalculateandbepostedtoeither64900FBBudgetFullTimeor64901FBBudgetContractualdependingoniftherecordisenteredforapermanentorcontractualaccountcode(sameFundandOrgastheenteredbudgetamount).
• ThisonlyappliestoFund100001MUNOperatingand191000GrenfellCampusOperating.16. Continueaddingoreditingbudgetdevelopmenttransactions.17. WhenyouhavecompletedenteringbudgetforthisBannerOrganization,youcan:
Ø Click toexportthedatatoExcel,Ø ClickReturntomenutoreopenthefilteroptionsandenterbudgetforanotherOrganization,orØ ClickViewalltransactionsandaddnewitemstoviewthedetailedtransactionswhichyouhave
enteredonthescreen.Thefollowingscreenwilldisplay.
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FASTBudgetandForecastingBudgetDevelopment
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Fromthisscreen,youcan
Ø ShowFilterOptionsbyselectingtheFilterOptionsTab.Ø ViewHelpOptionsbyselectingtheHelpTab.Ø ViewMoreOptions(i.e.PinnedReports,AdvancedOptions,Graph,EditMyTabs)byselectingtheMore
Tab.Ø ChangethenumberofRecordsperPagebyselectingthedownarrow.Ø Viewthedetailedbudget( Pending, Approved, Denied)Ø AddanotherBudgetrecordbyselecting .Ø Viewa FUND/ORGN/ACCTReportinPDFFormatØ Viewa DevCategoryReport.Ø SavetheReportOptionsasaPinnedReportbyselecting SaveasPinnedReport.Thiswillsavethe
currentscreenreportoptionsunderthe PinnedReportstabonthemainBudgetandForecastingScreen.
Ø CreateaPDFoftheTransactionsreportedonthescreenbyselecting .Ø ExportthetransactionstoExcelbyselecting .Ø ViewtheExtensibleMarkupLanguage(XML)byselecting .Notrequired.Ø ReturntoPreviousPagebyselectingthe ReturntoPreviousPage.
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ComparativeYearViewExample(Fund100001,Org29168)ThisviewhasthesamefunctionalityastheCurrentYearView.Itjusthasdifferentdatadisplayedinthecolumns.
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BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntry
ThisoptionallowsyoutoEnter,ViewandEditthebudgetatthedetailedtransactionlevel.Whenaddingabudgetdevelopmenttransaction,youcanselectaccounting(inBanner,FOAPAL)codes,anemployeenumberandposition,enteradescription,selectaspreadingmodel,developmentcategory,andbudgettype.Youalsohavetheoptiontouseametricforbudgetcalculations.1. FromtheDevelopmentmenu,clickDevelopmentEntryorclickontheDevelopmentEntryoptiondetailedon
thescreen.Thefollowingscreenappears.YoucanenterfiltershereorselecttheExecuteReport.
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TheDevelopmentEntryscreenwhichwillallowyoutoAdd/View/EditBudgetEntryRecordswillappearasbelow:
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FASTBudgetandForecastingBudgetDevelopment
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2. Onthebottomleftofthescreen,click AddNewItemtoopenthedataentryform.Thefollowingscreenwillappear.
Tosavetimewhileeditingtransactions,youcancleartheKeepthegridsynchronizedcheckbox.
3. FromtheDevSerieslistundertheFilterOptionstab,selectthedevelopmentseries.Ifyouoriginallyfiltered
onaspecificdevelopmentseries,youarelimitedtoaddingtransactionstothatseries.
Whenyousavethetransaction,theEffectiveYearispopulatedwiththedevelopmentserieseffectiveyear.
4. IntheFUNDsearchbox,typeorsearchforafundcode.5. IntheORGNsearchbox,typeorsearchforanorganizationcode.6. IntheACCTsearchbox,typeorsearchforanaccountcode.7. InthePROGsearchbox,typeorsearchforaprogramcode.However,ifyoudonotenteraPROGCode,the
systemwillassigntheBannerDefaultPROGfortheORGNused.8. IntheACTVsearchbox,typeorsearchforanactivitycode.9. IntheEmp#searchbox,youcantypeorsearchforanemployeenumberorenter0.10. InthePosnsearchbox,youcantypeorsearchforanemployeepositionorenter0.11. IntheDescriptionbox,youcantypeadescriptionaboutthetransaction.12. IntheAdditionalInfobox,youcantypeanyadditionalinformationyoumaywanttoinclude.13. IntheExternalCodebox,youcantypeintheapplicabledepartment(i.e.40FfortheFacultyofEngineering).14. FromtheMonthlist,selectaspreadingmodel.ForBudgetDevelopment,select4-April.Ifthedevelopment
seriesisaForecast,thedatainthislistislimitedtothespreadingmodelthatrelatestotheforecastmonth.15. IntheDevCtyBox,chooseNEWtoaddanewrecord.16. IntheFTEBox,enterzeroasthisfieldisusedbytheBudgetOfficeforBudgetbyPosition.
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TheStatusfielddisplaysasPENDING.
17. IntheQtybox,typethequantityforthisbudgettransaction.18. IntheDollarAmountbox,typethedollaramountforthisbudgettransaction.19. Clickoneofthefollowingbuttons:
Ø Save&AddNew:Savethetransactionandaddanewone.Ø Save:Savethetransaction.
20. Click toclosethedataentryform.21. Allnewtransactionsareaddedtotheendofthelistandhavea Pendingstatus.CalculatedBurdenshavean
Approvedstatus.YouarenotabletoeditordeletetheApprovedtransactions.However,ifyouchangethesalaryenteredforwhichtheburdeniscalculated,theresultingburdencalculatedamountwillupdatewhenthescreenisrefreshed.
Fromthisscreen,youcanscrolldownto:
Ø ChangethenumberofRecordsperPagebyselectingthedownarrow.Ø Viewthedetailedbudget( Pending, Approved, Denied).Ø AddanotherBudgetrecordbyselecting .Ø Viewa FUND/ORGN/ACCTReportinPDFFormat.Ø Viewa DevCategoryReport.WearecurrentlynotusingtheDevelopmentCategoryOptionbutyoucan
stillrunthisreport.Ø SavetheReportOptionsasaPinnedReportbyselecting SaveasPinnedReport.Thiswillsavethe
currentscreenreportoptionsunderthe PinnedReportstabonthemainBudgetandForecastingScreen.
Ø ShowReportOptionsbySelecting .
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Ø CreateaPDFoftheTransactionsreportedonthescreenbyselecting .Ø ExportthetransactionstoExcelbyselecting .Ø ViewtheExtensibleMarkupLanguage(XML)byselecting .Notrequired.Ø Edittherecordbyclickingthepencilicon inthetransactiondetailline.Deletetherecordbyclicking
theXicon inthetransactiondetailline.AttachafiletothebudgettransactionamountbyclickingAttachments inthetransactiondetailline.Thesystemwillguideyouthroughtheprocessafteryouselectthe icon.Donotselectthe“Maketheattachmentconfidential”optionbeforeyouuploadthefile.Ifyoudo,theattachmentwillnotbeavailableforyourreferenceinFASTReporting.
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BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:ExcelImport
ThisoptionallowsyoutoimportdatafromanExcelspreadsheetintoFASTBudgets.Itisaquickandeasyprocesswhereyoudownloadthetemplate,enteryourdata,andusethewizardtofindtheExcelfileonyourcomputertoimportit.Youcandownloadthebudgetdevelopmenttemplatetousetoimportdata.ThecolumnnamesarepredefinedonRow1ofthespreadsheet;Row2isusedtoensurethecorrectdataisimportedintoExcel.Todownloadthebudgetdevelopmenttemplate1. OntheDevelopmentmenu,clickExcelImport.2. ClickDownloadTemplate.Thedialogboxopenswiththetemplate.
3. ClicktheFileNameforthetemplateandsavethefiletoyourcomputer.
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Thetemplatewilllooklikethebelow:
AdditionalInformation:
Ø Donotmodifythecolumnheadingsortheimportwillnotwork.Ø Whenyounameyourworksheets,makesureyoudonotincludeanyspacesorspecialcharacters.Ø WhenyoucreateyourExcelfile,makenoteofthefollowing,otherwise,theimportprocesswillnotwork:
o FUNDisrequiredforeveryline.o ORGNisrequiredforeveryline.o ACCTisrequiredforeveryline.o PROGisnotrequired.ThesystemwillassigntheBannerDefaultPROGfortheORGNused.o ACTVisnotrequired.o LOCNisnotrequired.o TXTEMPLOYEENUMBERisrequiredforeverysalaryACCT(6XXXX)orSalaryPoolAccountthatis
used.ThiscanbetheEmployeeNumber(ifbudgetisbeingenteredattheemployeelevel)or0.o TXTPOSITIONCODEisrequiredforeverysalaryACCT(6XXXX)orSalaryPoolAccountthatisused.
Thiscanbethepositioncode(ifbudgetisbeingenteredatthepositionlevel)or0.o TXTCOMMENTSisrequiredforeveryline.o DEVELOPMENTCATEGORYisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequired
fortheExcelUpload.o EXTERNALCODEisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequiredforthe
ExcelUpload.o TOTALisrequiredforeveryline.Thisisthebudgetedamount.o SPREADMODELvaluetouseis4.Thistranslatesintothefourthmonth–April.o FTEisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequiredfortheExcelUpload.
ToImportBudgetDataintoFAST1. OntheDevelopmentmenu,clickExcelImport.2. ClickBrowsetofindtheExcelspreadsheetonyourcomputer.Thetotalofthefilenameandextensioncannot
belongerthan75characters.3. ClickNextImportStep.
Ø Ifyourspreadsheethasmultipleworksheets,inStep2youselecttheworksheetthenclickNextImportStep,andinStep3youselectthedevelopmentseries.
Ø Ifyourspreadsheethasoneworksheet,inStep2youselectthedevelopmentseries.4. ClickNextImportStep.
Iftheimportissuccessful,atextboxopenssayingtheXLImportwascompletedsuccessfully.ClicktheOktoclosethebox.
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IftheimportisNOTsuccessful,oneofthesemessagesopens:• TheExcelfiledoesnotfollowtherequiredtemplate.Eitherdownloadthetemplate,orModifyyourfile.
a.Clickxtoclosetheyellowinformationbar.b.Downloadthetemplateand/ormodifyyourfileandtryagain.
• Anerroroccurredvalidatingimportedfields.Theimporthasbeenaborted.ViewPDFerrorreport.a.Toviewtheerrors,clickthelinktoopenthePDFreport.b.Clickxtoclosetheyellowinformationbar.