Reach 700+ U.S.-based
Mental Health Care Professionals!
#NEISynapse
EXHIBIT & SPONSORSHIP
PROSPECTUS
2020 NEI SYNAPSE PROSPECTUS2 |
Table of Contents
General Information ..........................................................................................................3
Conference Attendees ......................................................................................................4
Exhibit Opportunities ........................................................................................................6
Exhibit Hall Floorplan ........................................................................................................ 7
Exhibit Hall Schedule .........................................................................................................8
Exhibitor General Information ...........................................................................................9
Advertisement Opportunities ...........................................................................................10
Mobile App Advertisement .............................................................................................. 11
Exclusive Sponsorship Opportunities ...............................................................................12
Industry Symposia ............................................................................................................13
2020 NEI Synapse Order Form & Agreement ..................................................................15
2020 NEI Synapse Prospectus Rules & Regulations .........................................................19
2020 NEI SYNAPSE PROSPECTUS3 |
PROPERTY MAP
ACCOMODATIONS
NEI Synapse hotel room rate from $159 plus tax & resort fees (single/double). Visit http://nei.global/synapse for more information.
QUESTIONS? CONTACT:
Sheri MillsVP, Program [email protected] / (817) 223-4256 cell
CHARLESTON BALLROOM
RED ROCKBALLROOM
SUMMERLIN BALLROOM
REGISTRATIONDESK
General Sessions (CME) Summerlin Ballroom
Industry Symposia (non-CME) Red Rock Ballroom A-F
Exhibit Hall Charleston Ballroom
Synapse Check-In Desk Registration Desk
GeneralInformation
LOCATION
Red Rock Casino Resort & Spa11011 West Charleston BlvdLas Vegas, NV 89135
EXHIBIT HALL DATES
April 17-18, 2020
CONFERENCE DATES
April 17-19, 2020
2020 NEI SYNAPSE PROSPECTUS4 |
700EXPECTED
ATTENDEES
41%MD / DO
12%Other
47%Advanced
Practice Nurses
DISCIPLINE
2019 NEI Synapse sold-out with 510 attendees over two months before the conference!
ConferenceAttendees
SPECIALTY
Psychiatry - 79%
Pediatric Psychiatry - 6%
Other - 7%
Primary Care (FP, GP) - 4%
Psychology - 4%
ATTENDEES TREAT THE FULL SPECTRUM OF MENTAL HEALTH ILLNESSES:
treat patients with Depression
98%
94%
92%
51%
87%
60%
74%
84% treat patients with
Sleep-Wake Disorders
treat patients with ADHD
treat patients with Parkinson’s
Disease Psychosis
treat patients with Mixed Depression
treat patients with Tardive Dyskinesia
treat patients with Schizophrenia
treat patients with Substance Use Disorders
2020 NEI SYNAPSE PROSPECTUS5 |
of attendees have prescribing privileges92%
of attendees are U.S. based!
97%
87% First time attendees
13% Repeat attendees
PRACTICE / PRIMARY WORK SETTING
Private Practice - 29%
Community Clinic / Non-Profit - 24%
Other - 8%
Military / VA - 7%
Single-Specialty Group - 7%
Government (County / State) - 5%
University Clinic / Academic - 4%
Correctional - 3%
Hospital-Based - 13%
ConferenceAttendees
ATTENDANCE HISTORY
2016 Jersey City, NJ
2017 Washington, DC
2018 Las Vegas, NV
2019 Asheville, NC
2020 Las Vegas, NV
207 262
445 510
700+(projected)
GEOGRAPHY
13%Southwest
36%West 20%
Midwest
14%Northeast
3% Internatioanal14%Southeast
2020 NEI SYNAPSE PROSPECTUS6 |
Only 31 spaces available for over 700+ attendees. Reserve your booth today!Booth space will be assigned on a first-come, first-serve basis. Complete and submit pages 15-18 to reserve
your spot.
Your booth fee includes:
• Company Overview in the Printed Guide
and Mobile App (submit overview online by
3/2/20)
• Exhibitor-Only Badges include: Friday &
Saturday lunches, and beverages during
breaks (register personnel online by 4/10/20)
• Exhibitor Lounge access with complimentary
refreshments
• Complimentary Wi-Fi provided by NEI
• One (1) draped table (6’ x 30”) and two chairs
• One (1) small wastebasket
• Overnight security
• ID Sign
• Back and side wall draping (black)
Exhibit Hall Happenings!
NEI Booth Networking Breaks
Get 10% off—exhibit at NEI Synapse & NEI Congress!
Contact Sheri Mills for more information at [email protected] or call (817) 223-4256
10’ x 10’ $3,500
10’ x 20’ $7,000
ExhibitOpportunities
Lounges & Charging Stations
Any two 10’ x 10’ booths can be
combined to make a 10’ x 20’ booth
2020 NEI SYNAPSE PROSPECTUS7 |
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Allergan
Alkermes, Inc.
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Intra-Cellular Therapies, Inc.
PharmBlue Specialty Pharmacy
Otsuka America Pharmaceutical, Inc. & Lundbeck
Cambridge University Press
Otsuka America Pharmaceutical, Inc. & Lundbeck
Schizophrenia and Related Disorders Alliance of America
Takeda Pharmaceuticals U.S.A., Inc.
BrainsWay
Sage Therapeutics
Neurocrine Biosciences, Inc.
Janssen Pharmaceuticals, Inc.
Janssen Pharmaceuticals, Inc. - Med Info
Sunovion Pharmaceuticals Inc.
Electromedical Products International, Inc.
Neos Therapeutics
Wolters Kluwer
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Neuroscience Education Institute
Neurocrine Biosciences, Inc. - Medical Affairs
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102112
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107119
F&B
Charging StationF&
B
108 106
AVAILABLE PENDING CONTRACT
Any two 10’ x 10’ booths can be combined to make a 10’ x 20’ booth
SOLD
Exhibit HallFloorplan
2020 NEI SYNAPSE PROSPECTUS8 |
Thursday, April 16
1:00 pm – 6:00 pm Exhibit Hall Setup & Booth Move-In
3:30 pm – 6:00 pm Exhibit Hall Check-In
Friday, April 17
7:00 am – 9:00 am Exhibit Hall Setup & Booth Move-In
7:00 am – 4:30 pm Exhibitor Check-In
10:00 am – 12:00 pm Exhibit Hall Open
12:00 pm – 12:45 pm Exhibit Hall Closed (Lunch†)
12:45 pm – 5:00 pm Exhibit Hall Open
5:00 pm Exhibit Hall Closed
Saturday, April 18
7:00 am – 4:30 pm Exhibitor Check-In
10:00 am – 12:00 pm Exhibit Hall Open
12:00 pm – 12:45 pm Exhibit Hall Closed (Lunch†)
12:45 pm – 5:00 pm Exhibit Hall Open
5:00 pm – 10:00 pm Exhibit Hall Breakdown‡
* Schedule is subject to change. Booths must be staffed during all open hours. NEI recommends staffing booths 15-minutes prior to Exhibit Hall open hours, to accommodate for any adjustments to General Sessions scheduling. † Lunch is provided by NEI in the Exhibit Hall for all exhibiting staff from 12:00 pm - 12:45 pm on Friday, April 17 & Saturday, April 18.
‡ Exhibitors are not allowed to begin breakdown of their exhibit display before 5:00 pm on Saturday, April 18. Each exhibitor is responsible for making sure all materials are removed from the exhibit area by 10:00 pm on Saturday, April 18.
Exhibit Hall Schedule*
12.5 Total Exhibiting Hours
2020 NEI SYNAPSE PROSPECTUS9 |
Exhibitor GeneralInformation
EXHIBITOR SCHEDULE
Set-Up & Move-In
Thursday, April 16 1:00 pm – 6:00 pm
Friday, April 17 7:00 am – 9:00 am
All exhibit booths must be setup by 9:00 am on Friday, April 17.
Exhibitor Lunch
Friday, April 17 12:00 pm - 12:45 pm
Saturday, April 18 12:00 pm - 12:45 pm
Exhibitors are not allowed to begin breakdown of their exhibit display before 5:00 pm on Saturday, April 18.
Each exhibitor is responsible for making sure all materials are removed from the exhibit area by 10:00 pm on
Saturday, April 18.
Breakdown & Move-Out
Saturday, April 18 5:00 pm – 10:00 pm
REGISTRATION & BADGE PICK-UP
• Register Booth Personnel at nei.global/synapsepersonnel by Friday, April 10.
• To register for the full CME program, visit http://nei.global/synapse.
• Badge Pick-Up starts Thursday, April 16 from 3:30 pm – 6:00 pm at the NEI Registration Desk.
• Group Badge Pick-Up is available, if requested in advance. Any registered exhibitor can pick-up all
group badges by providing a company business card. Once the badges have been picked up, the
individual takes full responsibility for distributing them to each exhibitor.
Need an additional badge? Buy more at http://nei.global/synapsebadges for $200 each.
BADGE ALLOTMENT PER BOOTH
10’ x 10’ 10’ x 20’
2 Badges 4 Badges
2020 NEI SYNAPSE PROSPECTUS10 |
Artwork specifications will be available in December, 2019 for download at http://nei.global/synapsedeadlines.
All advertisement opportunities are subject to NEI approval.
Synapse Program Guide - $1,000 - $3,000
Your print advertisement within the NEI Synapse Program Guide, a full-color 8.5” x 11” saddle stitch print
piece. The Program Guide will be placed inside each Synapse tote bag, given to all 700+ attendees at check
in. Due to NEI for review by February 20, 2020.
Hotel Door Drops - $5,500
Your promotional material delivered to each NEI Synapse attendee’s door at the Red Rock Resort on the date
of your choice. Due at conference hotel by April 13, 2020.
Tote Insert - $2,500
Your promotional material delivered to each NEI Synapse attendee’s door at the Red Rock Resort on the date
of your choice. Due at fulfillment house by March 20, 2020.
Pre OR Post Conference Email Blast (Limited to 5 companies) - $7,500
A one (1) time exclusive email blast to all registered NEI Synapse attendees, distributed by NEI on your
behalf. NEI will not provide the pre-or-post registered list to exhibitors or Industry Symposia sponsors.
Due to NEI for review by March 20, 2020.
Pre OR Post Conference “Snail” Mailer - $2,000
A one (1) time mailing to all registered NEI Synapse attendees. NEI will not provide the pre- or post-
registered list to exhibitors or Industry Symposia sponsors. The organization must use NEI’s fulfillment house
to mail the advertisement. Printing and postage fees are not included.
Due to NEI for review by March 20, 2020.
Literature Display Opportunity (non-Exhibitors only) - $350 per 700 items
Literature size cannot exceed 8.5 x 11. Due to NEI for review by March 20, 2020.
AdvertisementOpportunities
Check out our Exhibit Promo Kit options on page 17–your one-stop shop!
Exhibit Promo Kit options bundle multiple advertisement opportunities at a 10% discount
2020 NEI SYNAPSE PROSPECTUS11 |
Advertise in the NEI Synapse conference app—the on-the-go resource guide for NEI Synapse attendees.
Stay connected with attendees throughout the conference, and view important resources and
information!
Available on: iPhone, iPad, Android, and mobile websites.
• Ten-Second Rotating Banner Advertisement - $1,500
• One-Time Announcement OR Push Notification
(Limit one (1) per company per day) - $600
Submit your banner or announcement files to NEI by April 1, 2020.
*From 2019 NEI Synapse
MOBILE APP REPORT*
TOTAL USERS:
539AVG. PAGE VIEWS PER USER:
140
TOP PAGES:
Events - 11,504 opens
Slides - 6,300 opens
Schedule - 1,395 opens
Speakers - 599 opens
TOTAL PAGE VIEWS:
69,796
DEVICE
BREAKDOWN
21% iPad
45% iPhone
20% Web
14% Android
Mobile App Advertisement
2020 NEI SYNAPSE PROSPECTUS12 |
Exclusive SponsorshipOpportunities
Attendee Badge Lanyard - $5,000
Sponsorship includes your company logo and name printed on the lanyard—attendees will wear this lanyard
throughout the entire conference along with their name badge. Submit logo to NEI by February 20, 2020.
Attendee Tote Bag - $10,000
Sponsorship includes your company logo and name printed on the attendee tote bag, opposite from the NEI
Synapse logo. Bags will be provided to each conference registrant during check-in. Submit artwork to NEI
for review by February 20, 2020.
Hotel Elevator Video Advertisement - $15,000
Advertisement video feed (no sound) will play on all elevators in the Red Rock Resort. Submit data file to NEI
for review by March 10, 2020.
Hotel Lobby Bar Monitor Advertisement - $10,000
Advertisement video feed will play on three monitors within the Red Rock Resort Lobby Bar. Submit data file
to NEI for review by March 10, 2020.
Guest Room Television Advertisement - $10,000
Advertisement streaming video or logo will play on a designated TV channel in all guest rooms. Submit data
file to NEI for review by March 10, 2020.
Branded Charging Station - $10,000
Sponsorship includes two (2) branded bar-high tables, with four (4) stools per table and additional charging
ports. Station will be placed near your booth inside the exhibit hall. Submit artwork to NEI for review by
April 1, 2020.
Wi-Fi Sponsor - $10,000
Sponsorship includes two (2) display towers, one (1) custom landing page (designed by the sponsor), and
customized Wi-Fi network name and password for the entire conference. Wi-Fi will be accessible in the
plenary session room and throughout the exhibit hall for all attendees to use. Submit to NEI for review by
April 1, 2020.
A booth rental is required to participate in all sponsorship opportunities.
We love new ideas! Give Sheri Mills a call (817-223-4256) or
send an email ([email protected]) to discuss your promotional needs.
2020 NEI SYNAPSE PROSPECTUS13 |
IndustrySynposia
Discuss issues on patient education, specific products, services, or new clinical science to a dedicated audience
of opt-in clinicians, who have chosen to attend your Industry Symposium, Disease State or Medical Affairs
event.
To secure your preferred time slot (see page 17 for available options), complete and submit pages 15-18.
Slots are assigned on a first-come basis. NEI reserves the right to approve agreements and limit competing
topics/products. Symposia are not for CME credit. A booth rental is required to host an Industry Symposium,
Disease State or Medical Affairs event, or other customized activity that involves conference attendees.
2020 BENEFITS (What You Receive)
• Meals are provided by NEI through attendee registration fees—no “Sunshine Act” reporting required.
• Private ballroom is assigned for your Symposium, Disease State or Medical Affairs event to comply with ACCME
guidelines. NEI does not guarantee an audience size.
• Non-competing sessions to maximize attendance. Industry events do not compete with our CME programs or other
industry events.
• Complimentary session scanning units. NEI will provide six (6) session scanning units onsite for you and your staff to scan
and track attendees. Staff to scan will NOT be provided; plan accordingly. Attendance reports will be available 7 days
after the conference.
• Professional moderator to welcome attendees, and introduce faculty. One (1) professional moderator will be onsite to
provide your team with any logistical assistance.
• Audio-visual equipment and show technician. NEI will provide: lavalier mics for up to two (2) presenters, one (1) mic
with stand for Q&A session, two (2) screens, one (1) projector, one (1) show computer with Windows 7 Pro and PowerPoint
2007 (16:9 PowerPoint recommended), one (1) wireless cue/remote slide advancer, one (1) large speaker timer, one (1)
confidence monitor, and one (1) acrylic podium with microphone. Additional A/V equipment can be purchased.
• Stage with podium and microphone. An acrylic podium with microphone will be provided.
• Six (6) industry badges for Industry Symposia staffing purposes. Must register online by 4/10/20.
• Complimentary listing in the NEI Synapse mobile app, online agenda, and onsite signage.
Looking to host a smaller industry event?
Contact Sheri Mills at ([email protected]) or (817) 223-4256 to discuss custom options!
2020 NEI SYNAPSE PROSPECTUS14 |
CHARLESTON BALLROOM
RED ROCKBALLROOM
SUMMERLIN BALLROOM
Industry Symposia (non-CME) Red Rock Ballroom
IndustrySynposia
The sponsor is responsible for: content development of a 60-minute presentation (agencies or 3rd party
providers can assist the company), door monitors/staff to welcome and scan attendee badges, all speaker
related costs (flights, honorarium, accommodations, etc.), and the design, development, and production of
any promotional material (subject to NEI’s approval)—all material must include disclaimer statement on
page 24.
Session title, overview, and presenter information must be submitted to NEI by February 20, 2020.
See pages 15-18 for additional guidelines.
2020 NEI SYNAPSE PROSPECTUS15 |
COMPANY INFORMATION: (as it should appear on NEI Synapse material)
Company Name:
Address:
City: State: Zip:
Phone: Web:
Exhibitors, submit company overview (50 words or less) and logo online by March 2, 2020.
INDUSTRY SYMPOSIUM INFORMATION: (if applicable)
Type: Industry Symposium Disease State Medical Affairs Other:
Session Title or Topic (required):
Proposed Speaker(s):
Submit symposium information online by February 20, 2020.
CONTACT INFORMATION:
Primary Contact Name:
Title and Company:
Email: Phone:
Secondary Contact Name:
Title and Company:
Email: Phone:
This legally binding agreement is made between the Company listed below (“Company”) and the Neuroscience
Education Institute (“NEI”).
Questions? Contact Sheri Mills by email ([email protected]) or phone (817.223.4256).
2020 NEI Synapse Order Form & Agreement
2020 NEI SYNAPSE PROSPECTUS16 |
BOOTH FEES
10’ x 10’ Booth $3,500 20’ x 20’ Booth $7,000
Booth Preference: 1st __________________ 2nd __________________ 3rd __________________
Competitors: ______________________________________________________________________________________________________
ADVERTISEMENT Fee
Exhibit Promo-Kit—your one-stop shop!
Includes: Program Guide Inside Front Cover (single-page ad), Tote Insert, Mobile App Banner - SOLD $6,300
Includes: Program Guide Inside Back Cover (single-page ad), Tote Insert, Mobile App Banner $6,300
Includes: Program Guide Run-of-Book (single-page ad), Tote Insert, Mobile App Banner $5,400
Includes: Program Guide Run-of-Book (half-page ad), Tote Insert, Mobile App Banner $4,500
Synapse Program Guide
Inside Front Cover (single-page ad) - SOLD $3,000
Inside Back Cover (single-page ad) $3,000
Run-of-Book (single-page ad) $2,000
Run-of-Book (half-page ad) $1,000
PI Pages (Number of pages: _______) $1,500 per page
Hotel Door Drops—select delivery date:
Thu, 4/16 Fri, 4/17 Sat, 4/18 $5,500
Tote Bag Insert Number of (double-sided) pages: _________ $2,500 per page
Conference Email Blast—select one: Pre-conference email blast Post-conference email blast $7,500 per email blast
Conference Direct Mailer—select one: Pre-conference mailer Post-conference mailer $2,000 per mailer
Literature Display Opportunity (non-exhibitors only) Number of items: _________ $350 per 700 items
NEI Congress App
Banner Advertisement (3-days) $1,500 per banner
Announcement (one-time) $600 per announcement
Push Notification (one-time) $600 per announcement
Exclusive Sponsorships
Branded Hotel Key Cards $10,000
Branded Charging Station $10,000
Attendee Badge Lanyard $5,000
Attendee Tote Bag $10,000
Hotel Elevator Video Advertisement $15,000
Hotel Lobby Bar Monitor Advertisement $10,000
Guest Room Television Advertisement $10,000
Wi-Fi Sponsor $10,000
2020 NEI Synapse Order Form & Agreement
2020 NEI SYNAPSE PROSPECTUS17 |
ADD-ONS Fee
ARS for All Attendees $3,600
Symposia Promo Kit #1
Includes: Email Blast (pre- or post-conference), Tote Insert, and Mobile App Banner$10,000
Symposia Promo Kit #2
Includes: Email Blast (pre- or post-conference) Door Drop, and Mobile App Banner$12,500
Video Recording: video & final raw file $8,000
Video Recording & NEI Disease State Portal: video, final raw file, and publication on NEI’s (online) Disease
State portal for 12 months $8,500
PI Stand (Number requested: ________ ) $125 each
INDUSTRY SYMPOSIA* Available Dates and Times
Estimated Clinicians
Fee
Thursday, April 16th
Poster Reception (5:00 pm – 6:30 pm) - PENDING CONTRACT 150 $50,000
Friday, April 17th
Breakfast (7:00 am – 8:00 am) - SOLD 225 $90,000
Lunch (12:15 pm - 1:15 pm) - SOLD 450 $180,000
Dinner (6:15 pm – 7:30 pm) - SOLD 300 $120,000
Saturday, April 18th
Breakfast (7:00 am – 8:00 am) - SOLD 225 $90,000
Lunch (12:15 pm - 1:15 pm) - SOLD 450 $180,000
Dinner (6:15 pm – 7:30 pm) - SOLD 300 $120,000
Sunday, April 19th
Breakfast (7:00 am – 8:00 am) - SOLD 150 $60,000
*Audience size is not guaranteed. Times are subject to change. A booth rental is required to host an industry event— include page 16 with your symposium application. Meals are provided by NEI through attendee registration fees.
2020 NEI Synapse Order Form & Agreement
2020 NEI SYNAPSE PROSPECTUS18 |
By submitting this signed agreement, you (an authorized representative of the Company) hereby:
Industry Symposia Agreement: Acknowledge that this is a legally binding agreement once signed and submitted to NEI. Agree to the
payment terms, listed on page 19, which state that payments are due in full by February 1, 2020. If full payment is not received by the
above deadline, NEI has the right to forfeit the agreement, and give the opportunity to the next applicant (in priority order). Agree to
NEI’s zero-tolerance cancellation and no-refunds policy. Written notification of cancellation must be received by Sheri Mills
([email protected]). The company shall remain liable to NEI for the total sponsorship fee for the cancellation. The company
additionally acknowledges that attendance projections are an estimate and not a guarantee. You fully understand and agree with all the
2020 NEI Synapse Prospectus Rules & Regulations published on pages 19-24 of this prospectus.
Exhibitor, Advertiser, Sponsor Agreement: Acknowledge that you fully understand and agree to abide by all the 2020 NEI Synapse
Prospectus Rules & Regulations published on pages 19-24 of this prospectus. Any exhibitor and/or sponsor who violates or fails to abide
by all such Rules & Regulations will result in a breach of the agreement by the company and gives NEI the right to evict any exhibitor
and/or sponsor that violates this policy. NEI reserves the right to approve all agreements and may restrict inappropriate products/
services. Agree to the payment terms, listed on pages 19, which state that full payment is required within 30 days of application
submission or invoice date for exhibit space, advertisement, and/or sponsorship orders in order to fully secure these opportunities.
Signature: Date:
Name & Title:
PAYMENT INFORMATION:
Total Amount $ Invoice required Formal LOA required
Payment Method: Credit Card (payments up to $10,000) Check (payable to Neuroscience Education Institute)
Credit Card #: Exp. Date: CVV:
Billing Adress:
City: State: Zip:
Cardholder Printed Name:
Cardholder Signature: Date:
SUBMIT THIS ORDER FORM & AGREEMENT TO:
Email: Sheri Mills ([email protected])
Fax: (760) 931-8713, Attn: Sheri Mills
Mail: Neuroscience Education Institute Attn: Synapse Accounting 5900 La Place Court, Suite 120 Carlsbad, CA 92008
2020 NEI Synapse Order Form & Agreement
2020 NEI SYNAPSE PROSPECTUS19 |
The following 2020 NEI Synapse Prospectus Rules and Regulations are fully incorporated as part of the agreement between the
exhibiting, sponsoring, and/or advertising company (“Company”) and the Neuroscience Education Institute (NEI).
NEI SYNAPSE NAME AND LOGO USAGE:
NEI Synapse’s name, logo, or other identifying branding
may not be used in signs, advertising, or other promotional
material without prior written consent from NEI. To receive
NEI approval, all advertisement materials must refer to the
conference by the correct name: “2020 NEI Synapse”.
INSURANCE AND LIABILITY:
Insurance and liability are the full and sole responsibility of the
Company. This contract shall not constitute or be considered
a partnership, joint venture, or agency between NEI and the
Company.
INDEMNIFICATION:
The Company agrees to protect, save, and hold the
Neuroscience Education Institute (NEI), and the Omni Grove
Park Inn, as well as all of these entities’ owners, agents, and
employees (hereinafter collectively called Indemnities) harmless
for any damages or charges imposed for violations of any
law or ordinance, whether occasioned by the negligence of
the exhibitor or those holding under the exhibitor. Further,
the Company shall, at all times, protect, indemnify, save,
and hold harmless Indemnities against and from any and all
losses, costs (including attorney’s fees), damage, liability, or
expenses arising from or out of any accident or bodily injury
or other occurrence to any person or persons, including its
agents, employees, and business invitees, which arise from or
out of, or by reason of said Company’s occupancy and use of
the exhibition/meeting room premise or a part thereof except
to the extent such losses, costs (including attorney’s fees),
damage, liability, or expenses are caused by the negligence or
willful misconduct of the Indemnities.
FORCE MAJEURE:
NEI may cancel all or any part of the event or reduce the
amount of space allocated to the event for any reason at
its sole discretion for acts beyond its reasonable control,
which may include, but is not limited to: fire, strike, damage,
construction or renovation, government regulation, public
catastrophe or natural disaster.
PAYMENT:
Payments can be made by credit card (American Express,
VISA, or MasterCard) or by checks made payable to
“Neuroscience Education Institute” (Tax ID #33-0954691).
Credit Card payments accepted up to $10,000. All credit card
company charges and bank charges will be the Company’s
responsibility. Full payment is required within 30 days of
application submission or invoice date to secure an exhibit
space, advertisement, or sponsorship. The final balance is due
by February 1, 2020 for all Industry Symposia sponsorships.
Agreements received on or after February 1, 2020 will require
payment in full, no exceptions. If full payment is not received
by the above deadlines, NEI has the right to forfeit the
agreement, and give the opportunity to the next applicant (in
priority order).
Payments can be mailed to: Neuroscience Education Institute Attn: Accounting (2020 Synapse) 5900 La Place Court, Suite 120 Carlsbad, CA 92008
2020 NEI Synapse Prospectus Rules & Regulations
2020 NEI SYNAPSE PROSPECTUS20 |
CANCELLATION/REFUND POLICY:
All cancellations must be made in writing to Sheri Mills
Exhibit space, advertisement and/or sponsorship:
Cancellations received by February 1, 2020 will result
in a 50% penalty of the fees. No refunds will be issued
for Exhibit space, advertisement and/or sponsorship
cancellations received after February 1, 2020, nor will
they be issued to no-show exhibitors.
Industry Symposia: NEI has a zero-tolerance cancellation
and no-refunds policy for Industry Symposia and Events.
The company shall remain liable to NEI for the total
sponsorship fee for the cancellation. Remaining payments
will be due within 30 days of cancellation request.
All Industry Symposia must be paid in full by
February 1, 2020.
RIGHT OF FIRST REFUSAL:
In order to allow other companies to participate in our
sponsorship, exhibit, advertisement, and/or Industry
Symposium opportunities, NEI will not give companies right of
first refusal for future conferences.
UNSANCTIONED EVENTS:
Companies are not allowed to sponsor any unsanctioned
event which directly conflicts with conference events, before,
during, or after. Failure to abide by this requirement will result
in a breach of the agreement by the Company and gives NEI
the right to revoke all exhibitor/sponsor badges and evict
any exhibit that violates this policy. If you wish to host a small
off-site or on-site event, please contact Sheri Mills (smills@
neiglobal.com) for pricing and additional details.
USE OF LIST POLICY:
It is the fiduciary responsibility of all Companies, supporters
and their agencies to protect the privacy of NEI Synapse
attendees. All attendees have the right to refuse being
scanned and, per that refusal, the Companies, supporters
and their agencies do not have the right to reach out to
them. Furthermore, it is a violation to share these lists with
3rd parties. Companies may use their captured attendee
leads lists one time only. The information on the list or any
portion thereof may not be copied or extracted in any from.
Companies will not at any time permit any NEI Synapse
list information to pass into the hands of another person,
association, organization, or company. Any prohibited use
by the Company shall constitute a material breach of this
contract.
ATTENDEE LIST:
NEI does not release pre or post attendee lists to exhibitors
and/or sponsors or 3rd party vendors.
ADVERTISEMENT:
It is prohibited to display material or signage of companies
other than those that have paid for exhibit space. Canvassing
and solicitation of business or other conferences is strictly
prohibited. NEI appreciates being informed of any infraction
of this rule. All signs, flyers, distribution of literature and
souvenirs, entertainment, or any other activities must take
place directly adjacent to the contracted table only.
AMENDMENTS:
All matters and questions not covered in any of the rules
and regulations are subject to the discretion of NEI. The
rules and regulations may be amended at any time by NEI,
and all amendments shall be equally binding on all parties.
In the event of any amendment or addition to the rules and
regulations, written notice will be given by NEI to such parties.
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EXHIBITORS
BOOTH ASSIGNMENT:
Booths will be assigned on a first-come, first-serve basis. NEI
reserves the right to reconfigure the exhibit hall floor plan,
with the provision that all exhibitors will be advised of any such
changes. It is the exhibiting company’s responsibility to confirm
their placement on the floor plan.
EXHIBIT RESIZING:
Requests for partial cancellations or reductions in the size of
exhibit space will be considered, but not guaranteed. Please
see our Cancellation/Refund Policy on page 20.
ELIGIBILITY FOR EXHIBITING:
All products and services exhibited must be relevant to the
sciences field. NEI reserves the right to refuse acceptance
of contract and/or entrance/setup to exhibitors not meeting
required standards or in competition to NEI, as well as the
right to curtail or close exhibits or parts of exhibits that reflect
unfavorably on the character of the meeting. This applies to
displays, literature, advertising, novelties, souvenirs, conduct
of persons, etc. NEI will not make any refunds or otherwise
be responsible for expenses associated with such refusal,
restriction or eviction. Please email Sheri Mills (smills@
neiglobal.com) with any questions about eligibility to exhibit.
EXHIBIT LOCATION:
The exhibit area will be located in the pre-function space of
the Charleston Ballroom. All CME sessions will be held in the
Summerlin Ballroom. All breaks will be served within the pre-
function area to generate traffic to exhibitors.
EXHIBIT HOURS:
Exhibit setup must be complete by 9:00 am on April 17, 2020.
It will be each Exhibitor’s responsibility to see that all materials
are removed from the exhibit area by 10:00 pm on April 18,
2019. Displays should not be dismantled before 4:30 pm on
April 18, 2019.
EXHIBITOR CONDUCT:
Exhibitor personnel are expected to behave in a professional
manner at all times during NEI Synapse. NEI reserves the right
to make on-site judgments regarding conduct that detracts
from the environment.
DATA CAPTURING & LEAD RETRIEVAL:
The lead retrieval vendor will provide reports within 7 days
after the conference. Reports will include the following
information for each attendee who chooses to be scanned:
First, middle, and last name; credentials; phone; specialty;
email; mailing address; and National Provider Identifier
number. Exhibitors should only scan attendees that have given
their permission to give you their information.
EXHIBIT HALL FOOD & BEVERAGE:
All NEI Synapse breaks will be occurring in the exhibit area
to maximize networking opportunities with exhibitors. To
promote higher attendance at booths, NEI will permit booth
refreshments & snacks. These refreshments are limited to
coffee, specialty coffees, soft drinks, fruit juice, and water.
Cookies, pastries, and individually wrapped ice cream bars
are also permitted. Due to the potential of long lines, the
distribution of these refreshments is limited to booths 200
square feet or larger. Lines may not block aisles or other
exhibitors’ booths, and control of lines is the responsibility of
the distributing company. Refreshments must be provided in
conjunction with the hotel’s catering department. NEI must be
notified and approve all distribution of refreshments.
UNOCCUPIED SPACE:
Space not occupied at the opening of the exhibition may be
reassigned by NEI to another exhibitor, without refund of the
paid rental.
SUB-LEASING OR SHARING BOOTH SPACE:
Exhibitors are prohibited to sublet, assign, or share any part of
the allocated space without prior written consent from NEI.
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BOOTH STAFFING:
Booths must be staffed at all times during open hours.
Exhibitors that violate this policy may lose their eligibility to
exhibit at future NEI Synapse conferences.
OBSTRUCTION OF BOOTHS AND SIZE LIMITATIONS:
Booths cannot obstruct attendees’ views of adjacent tables
from any angle. Activities that cause attendees to congregate
in the aisles and impede or restrict traffic are forbidden.
Nothing is allowed to be attached to pillars, walls, ceiling,
windows, etc.
AUDIO USE:
Audio and/or video devices which are part of the exhibit
must be conducted and arranged so that no noise will disturb
adjacent exhibitors or attendees. NEI reserves the right
to prohibit the use of amplifying devices that it considers
objectionable.
GIVEAWAYS AND RAFFLES:
Giveaways and raffles are permitted on the exhibit floor, when
used as a promotion to attract attendance to your table. Public
address announcements of winners on the exhibit floor are not
permitted.
FLOOR SALES:
The sale of any product on the exhibit hall floor is prohibited
without the written discretion of NEI. Exhibitors in violation of
this rule will be removed from the exhibit hall, and disbarred
from exhibiting at any future NEI conference.
SECURITY:
NEI will provide perimeter/roving security personnel. Although
security will be provided during installation, show days, and
dismantling, it is always the exhibitor’s responsibility to ensure
the security of his/her exhibit and its contents.
CHILDREN:
For safety purposes, children under 16 years of age are
prohibited from the exhibiting areas during the hours of
installation and dismantling.
INDUSTRY SYMPOSIA
TIME SLOT ASSIGNMENT:
Symposia applications will be assigned on a first-come, first-
served basis. The timeslots noted on page 17 have been
approved by NEI and may not be modified by the sponsor.
Times are subject to change, and the sponsors will be notified.
NEI reserves the right to approve all agreements and may
restrict inappropriate products/services.
NON-COMPETE SCHEDULE:
Symposia will be conducted during times that do not conflict
with NEI’s CME sessions or other industry events. All space
and time slots will be scheduled by NEI.
INCLUDED WITH EACH INDUSTRY SYMPOSIUM
SPONSORSHIP:
• Meals are provided by NEI through attendee
registration fees—no “Sunshine Act” reporting required.
F&B orders are at the discretion of NEI
• Private ballroom is assigned for your Symposium,
Disease State or Medical Affairs event to comply
with ACCME guidelines—NEI does not guarantee an
audience size
• Non-competing sessions to maximize attendance.
Industry events do not compete with our CME programs
or other industry events.
• Complimentary session scanning units (up to 6) will be
provided by NEI on-site for you and your staff to scan
and track attendees; staff to scan will NOT be provided,
please plan accordingly
• One (1) professional moderator will be on-site to
provide your team with any logistical assistance, and to
welcome attendees and introduce faculty
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• Audio-visual equipment and show technician will be
provided by NEI, including: livelier mics for up to two
(2) presenters, screens, projector, show computer with
Windows 7 Pro and PowerPoint 2007 (16:9 PowerPoint
recommended), one (1) wireless cue/remote slide
advancer, large speaker timer, confidence monitor,
and acrylic podium with microphone; additional A/V
equipment can be purchased
• Badges (up to 6) for on-site staff and presenters; must
register online by April 2, 2019 (door monitors do not
require badges)
• Complimentary listing on NEI Synapse mobile app,
online agenda, and on-site signage
THE SPONSOR IS RESPONSIBLE FOR THE FOLLOWING:
• Content development of a 45 to 60-minute presentation
(agencies or 3rd party providers are allowed to assist the
company)
• Final session topic, title, and presenter information due
to NEI by February 20, 2020
• Door monitors/staff to welcome and scan attendee
badges
• Script for moderator, if any, to introduce presenter
• All speaker-related costs (flights, honorarium,
accommodations, conference registration, etc.)
The design, development, and production of any
promotional material (subject to NEI’s approval)—all material
must include disclaimer statement on page 23.
LOCATION AND SET-UP:
Symposia will be held in the Red Rock Ballroom A-F. All
CME sessions will be held in the Summerlin Ballroom. Unless
otherwise noted in the agreement, the Symposia room will be
set for 600 attendees in rounds of 10.
ATTENDEE REGISTRATION:
NEI will not facilitate pre-registration for attendees. Industry
Symposia are open to all NEI Synapse attendees, and are
available on a first-come, first-seated basis. Accommodations
must be provided for conference attendees who wish to
attend the symposia without eating a meal or being scanned.
SESSION SCANNING UNITS:
NEI will provide up to six (6) session scanning units for you
and your staff to scan and track attendees. Staff to scan will
NOT be provided; plan accordingly. Reports will be available
7 days after the conference and will include the following
attendee information for each attendee who chooses to be
scanned: First, middle, and last name; credentials; phone;
specialty; email; mailing address; and National Provider
Identifier number.
FOOD AND BEVERAGE PROVIDED BY NEI:
Unless otherwise noted on the sponsorship agreement,
conference meals are provided for all attendees by NEI
through attendee registration fees and are exempt from
reporting under the Open Payments (Sunshine Act) program.
Meals will be placed near the Symposia room to encourage
attendance. Meal additions can be coordinated for an
additional cost. Contact Sheri Mills ([email protected]) for
more information.
One of the following statements must appear prominently
on all handout materials or any printed materials
distributed for an Industry Symposium or Event:
FOR NEI PROVIDED MEALS, PLEASE USE:
[Meal type: Breakfast, Lunch or Dinner] provided by NEI.
Example: “Breakfast provided by NEI”
FOR SPONSOR PROVIDED MEALS, PLEASE USE:
[Meal type: Breakfast, Lunch or Dinner] provided by
[company].
Example: “Breakfast provided by Company”
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DISCLAIMER FOR NON-CME SESSIONS:
Industry Symposia are considered promotional activities and
must be conducted in accordance with all applicable FDA
regulations and other established standards and codes.
Continuing education credit may not be offered for Industry
Symposia.
The following disclaimer statement must appear
prominently on all materials intended to promote your
Industry Symposium, including but not limited to: the title
and ending slides displayed at the beginning and end of the
symposium, websites, broadcast e-mail messages, promotional
brochures, invitations, signage, etc.
“The content of this [Industry Symposium, Disease State
Symposium or Medical Affairs Reception] and the views
expressed therein are those of the presenting entity and
not of NEI. This symposium is not part of the scientific
program and does not provide CME credit.”
All promotional material must be pre-approved by NEI
before release and distribution. Because changes may be
required, it is strongly recommended that review and approval
by NEI occur before printing or production of the materials.
Organizations may distribute print material to promote their
symposium from inside their contracted table space only.
The NEI logo and/or NEI Synapse graphics may not be used
on Industry Symposia materials. You should submit your
materials for review no later than March 26, 2019; please allow
3 business days for review.
SESSION ATTENDANCE:
NEI makes every attempt to project accurate attendance
numbers; however, attendance at Non-CME Industry Symposia
is not guaranteed. NEI is not responsible for audience
generation to these activities. Marketing and promotional
opportunities are available on pages 10-12.
ROOM ACCESS:
Sponsors may have access to the room 3 hours prior to their
symposium’s start time for setup. If you require additional
setup time, please contact Sheri Mills at (smills@neiglobal.
com).
STAGE REHEARSAL:
To schedule a rehearsal, please contact Sheri Mills at (smills@
neiglobal.com) with your preferred rehearsal date and time.
Additional fees will apply if you require a technician present
during your rehearsal. An A/V technician will be provided (at
no additional cost) during all symposia to operate equipment
and to ensure that sessions run smoothly.
PRESENTERS:
Symposium presenters are not considered “faculty” at NEI’s
Synapse and thus will not be provided the same badge as
NEI Faculty. The sponsoring organization is responsible for all
presenter-related costs (flights, honorarium, accommodations,
conference registration, etc.). NEI Synapse faculty are NOT
permitted to participate in Industry Symposia or any off-site
meetings, sanctioned or otherwise.
ON-SITE SIGNAGE:
NEI recommends and allows up to four (4) professionally
printed signs (maximum size is 30” x 40”). Signs can be placed
outside or near the meeting room 24 hours prior to start of the
session and must be removed at the end of the session.
MARKETING EFFORTS BY NEI:
All symposia will be listed on the online conference agenda
web page. The information will also be added to the NEI
Synapse mobile app, on-site signage, and potential print
material. Additionally, NEI will, in our sole discretion, send
dedicated emails and app announcements to encourage
participants to attend these events.
ADDITIONAL MARKETING OPPORTUNITIES:
We encourage you take additional measures to promote
your symposium (see pages 10-12 for additional promotional
opportunities).
2020 NEI Synapse Prospectus Rules & Regulations