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Title: Free Sample assignment on Customs - Regulatory Compliance Management
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Customs - Regulatory Compliance Management
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Table of Contents Introduction ................................................................................................................................. 4
New and effective approach to regulatory compliance management ............................................... 5
Application of approach to resolve problem faced by Belmontia ..................................................... 9
International Standards of Compliance Management ................................................................... 15
Conclusion ................................................................................................................................. 20
References ................................................................................................................................. 22
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Introduction
The role of custom is to implement the wide range of border management policies on
behalf of government agencies. The role and responsibility of customs administration vary
from country to country. The responsibilities of custom are revenue collection, trade
compliance and facilitation, interdiction of prohibited substances, cultural heritage protection
and enforcement of intellectual property law. The international bodies such as the World
Trade Organisation and World Customs Organisation recognise the changing nature of border
management and response through development of global standards. For last few decades
there is high pressure from international bodies to minimise government intervention in the
commercial transaction. Moreover, the current trend is increasing expectation for customs
authorities across the world to emphasis on facilitation of trade. Traditionally the role of
customs has been of ‘gatekeeper’ through which international trade must pass so as to protect
the interest of the nation. Hence, the role of custom has changed significantly by the advent
of technological advances, increasing globalisation of trade and revolutionary factors such as
91/11 terrorist attacks (Wulf and Sokol 2005).
The study will focus on the customs administration of developing island country of
Belmontia. The import duties and related taxes represent a significant proportion of national
revenue for Belmontia. The focus for Belmontia customs authority is revenue collection. The
report will propose the recommendation on new and effective approach to regulatory
compliance management for Belmontia customs. The given study will analyse the problems
faced by Belmontia customs and way in which the new approach will be effective in solving
the issues. The proposal also identifies and incorporates international trends and standards
relating to compliance management.
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New and effective approach to regulatory compliance management
In recent years, the international trading environment has changed considerably in
terms of speed, complexity, volume of trade, rapid technological advancement and revolution
in global trading practices. Therefore, the changes have tremendously affected the working
and responsibilities of customs authorities. As a consequence, it becomes essential for
Bemontia customs administration to adopt and implement a disciplined approach to
managing customs risk. In Belmontia, the duty and vat collected by customs department on
imported goods amount to 60 percent of the total government revenue. The country is
resource rich and has recently emerged from political instability. The county has huge
potential of economic growth (Hoekman and Ozden 2006).
Currently, the custom ensures that the correct amount of revenue is collected as per
the regulation. The department protects the trading community by prohibiting the imports of
banned items in the country. The customs department ensures that exporters and importers
have obtained necessary permits and licenses for certain goods. Although the country is
emerging as a major trading nation within its geographic region and good Customs
Regulatory Compliance Management, the country fails to achieve balance between trade
facilitation and regulatory controls (Hoekman and Ozden 2006).
Therefore, preparation of appropriate legislative framework is the essential element of
any regulatory regime. Custom and tax administration have a responsibility to comply with
the statutory provision of law. The customs administration should move away from the
traditional gatekeeper risk-averse style to a more risk-based compliance management
approach (Hoekman and Ozden 2006).
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The two common objectives of custom are trade facilitation and control. It is
important for the country to achieve a balance between trade facilitation and control. The two
risk face by country is failure to facilitate international trade and potential failure for
noncompliance with customs laws. Therefore through application of risk management
principle the country can achieve an appropriate balance between objectives. Currently, the
customs compliance management runs on a flawed assumption. It is assumed in the
administration that the only way to facilitate the process is through decreasing the level of
control ((Wulf and Sokol 2005).
As depicted in figure 1, the concept of facilitation and control are two distinct
variables.
Figure 1: Facilitation and control matrix (Source: Customs
Modernization Handbook 2005)
The top left quadrant of facilitation and control matrix represent a red tape approach.
It shows high control regulatory regime in which customs requirements are strict. In red tape
approach, the level of control is the strong factor of determining facilitation. The approach
represents a risk-averse management style. However, in modern society the red tape approach
is likely to attract criticism and complaint, as the increase in expectation of community to
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minimize customs intervention. The bottom left quadrant representing low control and low
facilitation depicts crisis management approach. The administration adopting crisis
management approach exercise little control and simultaneously achieves little facilitation.
The approach benefits are neither trading community nor the government. The bottom right
quadrant depicts the laisser-faire approach in which high facilitation and low control are
exercised. It is the appropriate approach of managing compliance in which there is no threat
and risk of government on non-compliance of customs procedures. Lastly, the top right
quadrant represents a high regulatory control and high trade facilitation. It is referred as the
balanced approach. The balanced approach maximise the benefits to both international
trading community and customs. Hence, administration should seek to achieve a balanced
approach (Wulf and Sokol 2005).
The important role of custom is to manage compliance with the regulator that ensures
facilitation of trade. The key to achieving a balance between facilitation and control are
effective application of risk management principles. As the appropriate balance between
facilitation and control are achieved the use of risk management becomes effective. The risk
management approach focuses on the identification of potentially high risk areas and
directing resources towards such areas. The intervention is minimal in low-risk areas. The
regulatory regime adopting risk strategies break the nexus between control over goods and
revenue liability of trader. It permits customs clearance before the arrival of cargo (Wulf and
Sokol 2005).
The underlying elements of risk based compliance management strategy are compared
with tradition gatekeeper risk management style of compliance. The WCO, through the
revised provisions of Kyoto Convention, has made an attempt to achieve a universal adoption
of risk managed style. Under gatekeeper style payment of duties and taxes is the
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prerequisites requirement of customs clearance. The elements of each style of compliance
management is grouped into four categories, i.e., the legislative framework of the country, the
administrative framework of country customs organisation, risk management framework and
the technological advancement framework. The four categories are the determining factor in
which the movement of cargo is expedite across country borders and the way customs control
is exercise on arrival of cargo. The risk base compliance management approach provides a
legislative framework that allows necessary basis in law for the achievement of the range of
administrative and risk management strategies. The risk management style of legislative
provides flexibility and customised solution that enables implementation of relevant risk
management and administrative strategies. The risk approach recognises responsibilities of
both government and trading in achieving regulatory compliance. The risk based approach
allows administration to prepare the strategy depending upon the level of risk (Customs
Partnership: A two way street 2005).
The traditional gatekeeper style focuses on ‘one size for all’ compliance strategy. The
risk-based approach balances between regulatory control and trade facilitation. The main
focus of risk style is on dual enforcement and client service. A risk based approach is
consultative and cooperative approach while the traditional style focuses on unilateral
approach. The risk management approach focuses on assessing the integrity of trade systems
and customs while the gatekeeper style focuses on assessing the nature of transactions
(Customs Partnership: A two way street 2005).
The risk approach employs flexible procedures and administrative discretion. The
focus of risk base approach is on post-transaction compliance assessment. The risk
compliance management approach is an effective appeal mechanism. Traditional gatekeeper
risk management framework runs on the principle of indiscriminate intervention or 100
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percent check whereas risk approach focuses on high risk area and minimal intervention in
low-risk areas. The risk-based approach gives pre-approval report clearance on arrival of
cargo gods. The adoption of traditional gatekeeper style results in pending revenue payment
because of high maintenance of physical control. The management of risk-based approach
breaks the nexus between physical control and revenue liability. The risk approach also
rewards for recognised compliers. Lastly the technology framework act as an enabler that
enhances the ability of administration to adopt risk management style (Customs Partnership:
A two way street 2005).
The prerequisites requirement of risk approach is appropriate communication and
information technology infrastructure. The IT framework provides automated processing and
clearance arrangements. The risk approach allows regulators to achieve maximum integration
with commercial systems. Hence, the risk base approach proposed by the Kyoto Convention
provides transparency and predictability for all those linked in international trade. The
approach meets the needs of international trade and customs authorities for facilitation of
customs procedures. It ensures establishment of appropriate standards and control. The
approach ensures that simplified and harmonized principles are made obligatory on
contacting parties. Lastly, the risk approach allows customs authorities to respond to
changing business and administrative methods (International trade facilitation: the custom
imperative 2012).
Application of approach to resolve problem faced by Belmontia
In recent years, Belmontia has realized the importance of trade to achieve sustainable
economic growth. Accordingly, the country has a lower tariff, establishes regulatory regimes
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to facilitate trade and explores opportunities for greater regional integration. The progress in
trade facilitation is slow in Belmontia. The progress is hampered because of the high cost and
administrative difficulties at the port. The outdated bureaucratic border customs clearance
process is the bottleneck in the economic growth. The poor infrastructure and cumbersome
systems increase transaction costs and make delays to the clearance of import, export and
transit goods. Rising cost and delay in customs processing is a major challenge faced by
traders. It also makes the country less competitive and less attractive for foreign investment.
The ineffective customs management leads to the creation of opportunities for administrative
corruption. Hence, there is a need for effective regulatory control that balances the need to
facilitating legitimate trade through better customs management. The clearance time and
delay in collection of revenue is the weakest line in the border processing chain (McLinden,
Fanta, Widdowson and Doyle 2011).
As per World Bank and IFC (2006) the excessive physical inspection and the time
between accepted customs declaration and customs clearance are the major sources of delays
(World Bank and IFC 2006).
Currently, Belmontia is facing many administrative and operating issues. The high
level of intervention by custom authority deters economic growth of the country. The
improvement in facilitation of trade is the precondition by a donor providing funding for a
major infrastructure project.
The risk based compliance management approach requires a holistic approach to risk
management. As depicted in figure 2 the approach is an ongoing assessment of future risks
for a customs administration at different stages, and compilation of result to facilitate priority
setting and improved decision making. The robust organisational risk management
framework empowers customs authority to make risk-based decision in a structured manner.
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Figure 2: Risk Management Framework (Source: WCO 2013)
The effective risk management is dependent on high-level mandate and commitment
from the highest level of organisation. The Director General and senior officers frame policy,
objectives, authorization to plan, deployment of resources and make a decision on risk
management and assessment (WCO 2013).
Hence, the Risk –Based Compliance Management Pyramid as depicted in Figure 3
draws various elements of a risk management style. It is a structured and logical approach to
the management of compliance. The main objective of the framework is to achieve a balance
among various types of risk-based strategies including self-assessment strategy, to effectively
manage compliance. The fundamental principle of Risk-based compliance approach focuses
on the need to provide trading sector with the ability to abide by customs requirements.
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Figure 3: Risk-based compliance Management Pyramid
(Source: Sparrow 2000)
As shown in figure 3, the first tier of the pyramid is establishment of effective
legislative base to ensure compliance of customs requirement by commercial sector. The
second tier in the pyramid is setting of appropriate client service strategies. The client
services include consultation, cooperation, establishment of clear administrative guidelines,
providing education and technical awareness. All in all, the strategies are important to
provide the commercial sector achieving clarity and certainty in assessing liabilities and
entitlements. The third tier risk-based pyramid is compliance assessment. It balances between
control and facilitation. The compliance assessment focuses on identifying compliance and
non-compliance behaviour. The compliance assessment stage in pyramid includes elements
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such as risk-based physical and documentary checks, audits and investigation where non-
compliance of procedure is suspected. The compliance activities determine whether the
trader is following the customs law. It is important to take into account the key principle of
the Revised Kyoto Convention when developing strategies for compliance assessment
(Sparrow 2000).
The peak of the pyramid represents compliance strategies for non-compliers. The
strategies identified for the non-compliers include number of enforcement techniques. The
strategies for recognised compliers include range of self-assessment techniques, minimal
regulatory scrutiny, periodic payment arrangement, less onerous reporting requirement and
increase in the level of trade facilitation (Sparrow 2000).
A rigorous enforcement approach is required for the trading community who actively
involved in revenue fraud.
Figure 4: A model of compliance
(Source: Compliance Risk Management 2004)
The model as shown in Figure 4 shows that the provision of ongoing assistance will
be helpful to those who pay the correct amount of revenue. The model shows that the
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taxpayer should be educated and made aware that the customs authority detect their non-
compliance and take credible enforcement action on those who have decided not to comply.
The credible enforcement techniques include administrative penalties, prosecution and
license revocation (in severe cases). The prerequisite tools are necessary to be possessed by
revenue authority to impose a sanction on entity for non-compliance behaviour. Hence, if the
model of compliance is applied consistently and appropriately, it will build community
confidence in demonstrating procedural justice (Compliance Risk Management 2004).
The adoption of compliance model will resolve the issue of pending revenue
payments. The effective application of the compliance model will build confidence and speed
the clearance procedure. The management of revenue system not only includes audits,
verification and enforcement but also requires educating and helping people to comply by the
customs laws. The country should adopt differentiation strategy for managing the revenue
system. Belmontia should apply stronger enforcement techniques in high risk profile markets.
In the less risk profile market, the administration should focus on service, education and
information.
The customs administration can resolve the issues on increasing number of
complaints from traders over the time taken to clear imported goods. The reason of time
processing clearance procedure is high intervention by customs. Following the principle of
Revise Kyoto Convention, the trader with a good record of compliance should go through
minimal level of scrutiny. Similarly, the custom should reduce its level of regulatory scrutiny
and should focus on company self-assessment of compliance for a low-risk trader. It is the
most effective strategy and result in simplification of customs procedures for traders.
The risk based compliance management provides a framework for situation in which
low-risk trader are allowed to operate under less regulatory requirements and customs
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intervention. Therefore, it results in high level of trade facilitation. The high risk trader’s
transactions should go through high level of customs intervention and control. The various
types of customs intervention are physical examination, documentation check, audit and
physical control at manufacturing premises. Hence, it can be concluded type of intervention
is the basis for the level of identified risk (WCO Customs risk management Compendium
2013).
International Standards of Compliance Management
In recent years, there is high pressure from the international trading community to
minimise government intervention by simplifying the legislative framework in commercial
transactions. The expectations for customs authority are growing to increase emphasis on the
facilitation of trade. The changing environment has dramatically impacted the way in which
regulatory authority fulfil their responsibilities (A future for customs? 2010).
For several decades, the role of custom was limited to gatekeeper. Traditionally, the
customs authority represents a barrier through which international trade must pass in order to
protect the interest of the nation. The role of custom is changed as an intervention body to
intervention based on identified risk. The international trading community changing
expectation is based on its operating environment. The communities expect simplest,
quickest, reliable way of doing business. The trading community seeks certainty,
expectation, clarity, timeliness and reliability in dealing with government (A future for
customs 2010).
The recent trend in best practice focuses on optimisation of both facilitation and
control. The policy shift in client service strategies is based on differentiation and service
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culture. Now strong incentives are given for compliance to regulation. The new trend in
regulatory compliance management facilitates extensive collaboration and information
sharing between governments and trading community. The recent trend in regulatory
compliance management from high level of intervention to intervention by exception is a
significant business shift. The Revised Kyoto Convention has proposed business shift from
transaction-based procedures to compliance-based intervention that is driven by customer
analysis and segmentation through intelligence risk management (A future for customs?
2010).
The dramatic change in trading environment has result in significant changes in global
trading practice and customs administration around the world. The administration is required
to adapt to standard and methods of operating in order to maintain effectiveness and
relevance in the world. The trade facilitation agenda has gained momentum in Doha Ministry
Declaration and the general council of WTO. The international bodies have devised standards
for intensifying international commitment and further expediting the movement, releasing
and clearance of international traded goods. The success of the trade agendas is based on the
ability of custom to balance trade facilitation and regulatory intervention effectively. The
achievement of such balance provides significant benefits for national agencies. The trade
facilitation is the new issue and is added to the WTO agendas. The countries are now
reassessing their legislative and administrative approach to match up with the regulation of
international trade (World Economic forum 2013).
The countries like US and many other nations are benchmarking the effectiveness of
US trade control against various checklist developed by recognised standards of compliance.
The US recognises various international standards of compliance into an integrated checklist
to assess the effectiveness of program (Pisa-Relli 2013).
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The WTO has identified areas of concern at international level after following
consultation with trading community. The concern areas are excessive documentation
requirements, excessive manual work and insignificant use of technology, lack of
transparency in import and export requirements, inadequate audit based controls and risk
assessment techniques. The lack of co-operation and modernisation among government
agencies is a challenge to deal effectively with the increase in trade. WTO rules set standards
on the principle such as predictability, transparency, partnership and application of modern
risk management techniques (World Economic forum 2013).
The issues identified by WTO are high on the agendas of World Customs
Organisation. WCO is an independent government organisation headquartered in Brussels.
WCO is the recognised international policy setting body on customs issues. However, in June
1999 WCO approved the revised Kyoto Convention for simplification and harmonization of
customs procedures. The Revised Kyoto Convention is developed after high pressure from
trading community to minimise level of customs intervention and maximising trade
facilitation. As per WCO, the RKC provides a blueprint for innovative custom management
practices. It is designed keeping in mind the importance of customs procedure in the world of
rapid technological advancements (A future for customs 2010).
The Convention aims to promote the achievement of effective trading environment
while keeping appropriate level of control across member organisation. It helps the member
organisation to achieve modern customs administration by contributing to the facilitation of
international trade. The RKC seeks to eliminate the divergence between customs procedures
and practices that obstruct international trade. The RKC standard ensures that principles are
made obligatory on member parties. The RKC ensures appropriate standards of customs
control (A future for customs 2010).
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The standards of RKC are consistent with the Risk base pyramid. The general
principle of Convention reflects client service elements of the pyramid. One of the RKC
principles proposes that customs administration should establish a consultative, cooperative
relationship with the trading community for the accomplishment of effective operating
methods. The RKC standards require that the relevant information pertain to public should
be made readily available to public. The standards propound that information on matters
related to trading industry should be address quickly and accurately. The RKC standard gives
the person the right to appeal (A future for customs 2010).
Hence, RKC hold number of standards on the way the customs authorities should
perform their compliance management responsibility. The standard 1.3 of RKC, propose that
custom shall maintain formal consultative and cooperative relationship with international
trading community for smooth facilitation of trade. The Standard 6.2 emphasizes on limiting
the customs control to ensure compliance with Customs law. The Standard 3.6 establish
provision of including audit based control in Customs control systems. As per standard 6.8 to
enhance customs control the administration should seek to include Memorandum of
Understanding with trade. Lastly, the standard 6.10 provides authority to Customs to
evaluate the risk level of trader so as to ensure the compliance with customs requirements
(World customs organisation 2002).
The revised Convention provides transparency and predictability of all those involved
in international trade. The member administrations are committed to using risk management
techniques, maximising application of information technology and appropriate
implementation of international standards. The WCO is the first proponent who identified the
need of reconsidering the traditional approach for an effective international trade control. The
WCO, through the provision of RKC, aims to achieve adoption of risk managed style of
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regulatory compliance. The WCO state that control should be kept minimal for meeting the
objective of maximising international trade and travel facilitation. The two trade facilitating
agendas and standards of Revise Kyoto are fully compatible with each other in relation to
legal provisions and principle in the WCO instruments (Conventions and Agreements 2014).
Indeed, it is clear indications that trade facilitation agendas are growing the concern
across world. The implementation of customs procedures has impact on world trade and
travel. The GATT article in the Doha Minstrel declaration provides principle on movement
of goods in transit and administeration of trade regulations. The instrument of WCO
provides legal provisions and implementations guidelines. Through Kyoto Convention, WCO
provides practical guidance and information for the implementation of standards
(Conventions and Agreements 2014).
However, the supply chain security with the increase in the level of trade facilitation
now consumes tighter regulatory control. The SAFE framework introduced in 2007 is a
major international instrument for setting standards. The framework emphasizes on
balancing security and facilitation. The WCO released Framework of Standards to Secure and
Facilitate Global Trade that aims to provide a regulatory regime on security and facilitation of
international trade. The WCO Framework of Standards establishes standards to maintain
supply chain security and trade facilitation at global level to promote certainty. The
Framework provides integrated supply chain management for various modes of transport.
The main focus of the framework is on the creation of the international system that offers the
high degree of guarantees in the supply chain ((Polner 2013).
Hence, it can be concluded that the role of customs management has changed
because of evolutionary factors such as an increase in globalization of trade and as a result of
revolutionary factors. The shift in government policies and the way these policies are
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administered have increased the role of customs. The international bodies such as World
Trade Organisation and World Customs Organisation through development of global
standards recognise the changing nature of border management.
Conclusion
It can be concluded that the custom has the significant role in ensuring global trade
meets regulatory requirements and conform to legislative law of the country. Customs
administration has the essential task of enforcing the law, collection of duties, taxes,
providing sanctions on clearance of goods and ensuring compliance. The changes in
customs operating environment and growth in trade volumes have impacted the way customs
administrations are managed. The new priorities of government and emerging challenges at
border level have pressured administration to seek for structured and systematic approach to
managing risk. The implementation of risk management is a critical element; therefore
international bodies such as WCO, WTO have developed strategic vision, standards and
guidelines for effective compliance of customs management. The increase in automation and
easy availability of comprehensive information has enabled customs to improve their risk
assessment techniques. The risk based customs administration aims to achieve reasonable
and equitable balance between compliance and minimize intervention and cost to facilitate
legitimate trade. Therefore, it is the need of the hour to adopt a holistic risk-based compliance
management approach that aims to achieve the optimum level of facilitation and control. The
one of the precondition of risk based compliance management approach is a robust
framework of organisational risk management.
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The customs administration should continually develop, monitor, review and assess
their risk management practices. The administration department of customs is increasingly
adopting risk management techniques. The techniques are helpful in determining the key
area of risk exposure and guides on how to effectively allocate the scarce resource to manage
risks.
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