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eContentplus 1Based on Draft Work Programme, draft call text and draft Guide for Proposers
eeContentContentplus plus ProgrammeProgramme(2005-2008)(2005-2008)
This presentation is based on information contained in the draft eContentplus Work Programme, the draft eContentplus call for proposals 2005 and the draft Guide for Proposers, available on the eContentplus website (http://europa.eu.int/econtentplus/).
Definitive versions of these documents will be published after completion of the internal procedures required for the adoption of these documents by the Commission. Any
changes that may occur will be highlighted and explained on the programme website. The Commission does not accept any responsibility for damages that may arise from the
use of the information contained in the afore-mentioned draft documents.
National Information DayNational Information DayAthens, 8 July 2005Athens, 8 July 2005
Yolanda Arevalo TorresYolanda Arevalo Torres
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eContentplus 2Based on Draft Work Programme, draft call text and draft Guide for Proposers
Background and rationaleBackground and rationale
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eContentplus 3 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Growing importance Growing importance of digital contentof digital content
impact of digitisation and the Internet • widespread access to content• exploitation of content assets
harnessing the potential of content in Europe• Community-wide exploitation requires
consideration of technical, legislative, administrative and cultural disparities, and multiplicity of languages
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eContentplus 4 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Changing environmentChanging environment technological
• cheaper hardware wider use of Internet• new Web technologies enhanced content
legislative• PSI Directive removes legal uncertainty• Copyright Directive cross-border trading of
copyright-protected goods marketplace
• commercial markets taking off, but some services not developed or not available to many European users
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eContentplus 5 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
FrameworkFramework i2010
• Objective 1: A Single European Information Space offering affordable and secure high bandwidth communications, rich and diverse content and digital services.
Research• IST Call 4 (just closed)
• Semantic-based Knowledge and Content Systems• Cognitive Systems• Technology-enhanced Learning
• IST Call 5 (just opened)• Access to and preservation of cultural and scientific
resources
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eContentplus 6Based on Draft Work Programme, draft call text and draft Guide for Proposers
Work ProgrammeWork Programme
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eContentplus 7 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
orientationsorientations Focussing:
• on domains where market forces are not sufficient to stimulate the availability of digital content and services
• end user (individuals and organizations)• quality content
Overall objective:• to facilitate access to and use of European
digital content
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eContentplus 8 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
issues addressedissues addressed improve accessibility and usability of digital
material
promote take-up of leading-edge technical solutions to address• diverse technical approaches• organisational barriers
affecting basic user and business interests
promote multicultural and multilingual European digital content
EU-level coordination
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eContentplus 9 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
target areastarget areas
geographic information (as a key constituent of Public Sector Information)
educational content
cultural and scientific/scholarly content
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eContentplus 10 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
geographic informationgeographic information
What is it? all information that can be related to a specific
location on earth.Why? To achieve interoperability and harmonization at
European level between data produced by national organisations
Spatial information available at local and regional level is difficult to exploit in a broader context since the description of the data is often incomplete.
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eContentplus 11 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
educational contenteducational contentWhat is it? Digital content intended to be used for learning
purposes.Why? Incoherent use of technological support
(fragmentation), lack of comprehensive analysis of user needs, demands and opportunities.
organizational and pedagogical frameworks often inadequate to support multilingual and multicultural access to, and use of, digital content for learning.
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eContentplus 12 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
cultural content and …cultural content and …
What is it? Digital and digitised content held or managed by all
kinds of archives, libraries and museums.Why? there is insufficient interoperability between existing
networks, across types of cultural organisations and collections, and across different types of content.
there is range of different legacy systems and practices for describing cultural and scientific resources aggravating the problem of accessibility.
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eContentplus 13 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
and scientific/scholarly contentand scientific/scholarly content
What is it? scientific and scholarly articles, publications and
journalsWhy? described on institutional and/or specialised web-
sites, these resources lack visibility at European and global level
frameworks are often inadequate to support multilingual and multicultural access to, and use of, scientific and scholarly content
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eContentplus 14 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Activities 1Activities 1
Promoting the enabling infrastructure• increase the cross-border availability,
accessibility and re-usability – targeted projects – thematic networks
Stimulating content enrichment • consistent use of metadata, … awareness-
raising and coordination– content enrichment projects– thematic networks
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eContentplus 15 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Activities 2Activities 2
Cooperation among stakeholders• Public sector information
• Contribute to the implementation of PSI Directive– Thematic network
• Public domain issues• Explore issues related to the public domain
– Thematic network
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eContentplus 16 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Project types 1Project types 1
Targeted projects• a problem-oriented approach, tackling issues
with cross-border relevance• address specific issues to enable access to or
use of digital content• should result in a significant increase in the
actual access to and the use of the underlying digital material
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eContentplus 17 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Project types 2Project types 2
Content Enrichment projects• demonstrate the benefits of content
enhancement with semantically well-defined metadata
• should result in a significant increase in the actual use of the underlying digital material
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eContentplus 18 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Project types 3Project types 3
Thematic Networks• Carry out awareness activities addressing
stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.
• Promote dialogue and exchange of information between stakeholders, including project consortia
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eContentplus 19Based on Draft Work Programme, draft call text and draft Guide for Proposers
eeContentContentplus plus ProgrammeProgramme
Call for proposals 2005
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eContentplus 20 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
actions open in 2005actions open in 2005 Geographic information
• 3.1.1 Promoting the enabling infrastructure - Targeted Projects• 3.2.2 Stimulating content enrichment – A Thematic Network
Educational content• 4.2.1 Stimulating content enrichment – Content Enrichment Projects• 4.2.2 Stimulating content enrichment – Thematic Networks
Cultural and scientific/scholarly content• 5.1.1 Promoting the enabling infrastructure – Targeted Projects• 5.2.1 Stimulating content enrichment – Content Enrichment Projects• 5.2.2 Stimulating content enrichment – Thematic Networks
Reinforcing cooperation between digital content stakeholders• 6.1.1 Public Sector Information – A Thematic Network
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eContentplus 21 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Geographic informationGeographic information
3.1.1 Promoting the enabling infrastructure - Targeted ProjectsScope• Aggregate geographic data across borders• Lead to results which will significantly increase the
use of existing dataConditions• Create a critical mass• Address multilingual aspects
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eContentplus 22 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Geographic informationGeographic information 3.2.2 Stimulating content enrichment – A
Thematic Network
• Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.
• Promote dialogue and exchange of information between stakeholders, including project consortia
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eContentplus 23 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Educational contentEducational content 4.2.1 Stimulating content enrichment – Content
Enrichment ProjectsScope• Enrich a critical mass of digital content for learning
with semantically well defined metadata to enable quality content-based services
• Quality improvements should address the chain “creation, publication, discovery, acquisition and use”
• Increase multilingual and multicultural use and re-use of existing digital content for learning
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eContentplus 24 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Educational contentEducational content 4.2.2 Stimulating content enrichment –
Thematic Networks
• Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.
• Promote dialogue and exchange of information between stakeholders, including project consortia.
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eContentplus 25 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Cultural and Cultural and scientific/scholarly contentscientific/scholarly content
5.1.1 Promoting the enabling infrastructure – Targeted ProjectsScope• Aggregate digital objects or collections across
borders, enhancing the visibility and re-use of the material.
• Lead to the identification of common functionalities, supported by the adoption of existing standards, which can be exploited for European services
• Provision of multilingual access to content.
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eContentplus 26 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Cultural and Cultural and scientific/scholarly contentscientific/scholarly content
5.2.1 Stimulating content enrichment – Content Enrichment ProjectsScope• Enrich a critical mass of digital content with
semantically well defined metadata to enable quality content-based services.
• Demonstrate the benefits of this approach in terms of visibility, searchability, re-usability, repurposing and aggregation, for cross-border, multilingual and multicultural use.
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eContentplus 27 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Cultural and Cultural and scientific/scholarly contentscientific/scholarly content
5.2.2 Stimulating content enrichment – Thematic Networks
• Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.
• Promote dialogue and exchange of information between stakeholders, including project consortia.
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eContentplus 28 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Reinforcing cooperation between Reinforcing cooperation between digital content stakeholdersdigital content stakeholders
6.1.1 Public Sector Information – A Thematic Network
• Contribute with its actions to the implementation of the public sector information policy as expressed in Directive 2003/98/EC on the re-use of public sector information.
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eContentplus 29 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Budget 2005Budget 2005
Indicative budget of 26.6 Mio euro:
Geographic Information 30%
Educational content 25%
Cultural content and scientific/scholarly content 40%
Reinforcing cooperation between digital content stakeholders 5%
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eContentplus 30 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
project sizeproject sizeTypical duration Typical EU
contributionTypical country coverage
Targeted projects
Up to 30 months(typically 18-24)
1 – 3 MEUR. 5 – 10
Content enrichment projects
Up to 36 months (typically 24-30)
3 - 5 MEUR. 5 – 10
Thematic networks
Up to 36 months 0.4 - 1 MEUR. 8 - 15
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eContentplus 31 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Who can participate?Who can participate? From where
• 25 EU Member states• EEA/EFTA Countries: Liechtenstein, Norway, Iceland• Candidate countries with funding if Memorandum
of Understanding is signed.• Other countries and international organisations can
participate without funding.
Which type of organizations• Legal entities: Public, Private, Non-Profit
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eContentplus 32 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Evaluation criteriaEvaluation criteria
Eligibility criteria• Your proposal must be complete and arrive on time.
Award criteria• Your proposals must contribute to the achievement of
the eContentplus objectives. Selection criteria
• You must have the means and capability to do what you propose.
Read them! They will help you prepare your proposal.
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eContentplus 33 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Call publicationCall publication Official Journal C series
(http://europa.eu.int/eur-lex/lex/en/index.htm)• Call for Proposal
Programme web site(http://europa.eu.int/econtentplus)• Work Programme • Call for Proposals• Guide for Proposers & Forms• Frequently Asked Questions (FAQs)
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eContentplus 34 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Call closing dateCall closing date
Set in call for proposals
Fixed deadline
Applies to receipt by the Commission
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eContentplus 35 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
eeContentContentplusplus Web site Web sitehttp://europa.eu.int/econtentplus
Online• EP & Council Decision • Information Days• Draft Work Programme • Draft Call for Proposals• Draft Guide for Proposers & Forms
To be added• Work Programme • Call for Proposals• Guide for Proposers & Forms• Model Grant Agreement• Frequently Asked Questions (FAQs)• Pre-proposal service• Links to
• electronic submission• partner search tool• National Contact Points (NCP)
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eContentplus 36 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
eeContentContentplusplus Help Desk Help Desk
[email protected] General queries about eContentplus
Queries about call for proposals
Requests for Pre-proposals
Before asking the Help Desk,please check
Frequently Asked Questions
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eContentplus 37 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Key PointsKey Points
• eContentplus does not fund research project
• Describe the underlying data brought to project, highlighting quality and quantity.
• Describe how increased access and reuse of digital content will be achieved using critical indicators capable of measuring progress/success of proposed action.
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eContentplus 38Based on Draft Work Programme, draft call text and draft Guide for Proposers
eeContentContentplus plus ProgrammeProgramme
Model Grant Agreement, Proposal Submission and
Evaluation
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eContentplus 39Based on Draft Work Programme, draft call text and draft Guide for Proposers
1. PROPOSAL PREPARATION 1. PROPOSAL PREPARATION AND SUBMISSIONAND SUBMISSION
2. EVALUATION PROCESS2. EVALUATION PROCESS 3. MODEL GRANT AGREEMENT 3. MODEL GRANT AGREEMENT
4. COMMUNITY CONTRIBUTION4. COMMUNITY CONTRIBUTION
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eContentplus 40Based on Draft Work Programme, draft call text and draft Guide for Proposers
PROPOSAL PREPARATION & PROPOSAL PREPARATION & SUBMISSIONSUBMISSION
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eContentplus 41 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Preparation & submissionPreparation & submission Part A• Administrative forms Part B• Objectives and Work Plan Part C• Financial Viability information and supporting
documents Part D• Acknowledgement of receipt
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eContentplus 42 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part A - FormsPart A - Forms Download from web (
http://europa.eu.int/econtentplus) Correct and coherent data No signature required; however, co-
ordinator declares in form A1 the “applicants’ agreement”
… some fields are more important than others ...
… target area, project type, legal name and status,fax no., duration, requested EC funding …
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eContentplus 43 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part A - FormsPart A - Forms Form A1 – For co-ordinator only
GENERAL INFORMATION Form A2 – One for each applicant
INFORMATION ON APPLICANT Form A3 – For co-ordinator only ESTIMATED BUDGET
Realistic cost projections in line with effort detailed in part B
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eContentplus 44 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part B - Description of Part B - Description of Objectives and Work PlanObjectives and Work Plan
Format• Pages numbered, headed with
proposal acronym, not to exceed 30• Clear proposal abstract on title page
Structure• Provided in part B of Guide for
Proposers• has to address all evaluation criteria
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eContentplus 45 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part B – Important elementsPart B – Important elements
Rationale Analysis of the problem addressed, identifying barriers,
opportunities, competing approaches and risks associated with proposed action
Analysis of demand identifying stakeholders and users as required by scope and conditions for the target area and project type
Objectives and Proposed Solution Description of the underlying data, data sources and related
IPR issues, highlighting quality and quantity of data brought to project and indicating the countries covered
Multilingual/multicultural aspects rendering the content more accessible, usable & exploitable
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eContentplus 46 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part B – Important elementsPart B – Important elements
Expected Results Description of critical indicators capable of measuring
progress/success of proposed action annually, e.g. increase in cross-border use
Plans for sustainability of action beyond Community funding and dissemination & exploitation of results
Project work plan General description of work & breakdown into work packages
(WPs) following logical phases of project life cycle Common WPs: Project Management, Awareness &
Dissemination Deliverables list allowing to monitor work progress
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eContentplus 47 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part B – Important elementsPart B – Important elements
Consortium and key personnel Description of consortium partners, their expertise and role in
the project Brief CV of key personnel
to demonstrate operational capacity to carry out the proposed action
European added value Demonstrate the European added value in terms of source
data, geographical coverage of consortium and envisaged results
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eContentplus 48 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part B – Important elementsPart B – Important elements
Appendices Financing Plan to demonstrate financial
capacity to carry out the proposed action Background and reference documents, e.g.
statements of interest from potential users
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eContentplus 49 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Part C – Financial viabilityPart C – Financial viability
Form C1 • Balance sheet of the last accounting year
Form C2
• Balance sheet of the previous accounting year Form C3
• Participation in EC-funded projects
Part C not needed for public sector applicants
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eContentplus 50 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Submission methodsSubmission methods
Paper submission• Proposals to be sent by registered post/hand
delivered/courier service Electronic proposals submission system
(EPSS) via the eContentplus website• Detailed on-line preparation and submission
guide available via programme web site
Deadline applies to RECEIPTby the Commission
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eContentplus 51Based on Draft Work Programme, draft call text and draft Guide for Proposers
EVALUATION PROCESSEVALUATION PROCESS
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eContentplus 52 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Evaluation of proposalsEvaluation of proposals
Eligibility criteria
Award criteria
Selection criteria
CommissionEvaluationCommittee
Outside experts
+
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eContentplus 53 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Eligibility criteriaEligibility criteria
Receipt of the proposal by the Commission before the official deadline
Proposal completeness
Sufficient information to identify applicants, their legal status, their ability to carry out the work and
to evaluate the scope of the proposed project
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eContentplus 54 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Award criteria – Award criteria – Targeted Projects, Targeted Projects, Content Enrichment ProjectsContent Enrichment Projects
1. Contribution to the aims of the action for the specific target area (40%)
2. Approach and working arrangements (20%)
3. Quality of the resources (20%)
4. Multilingual and multicultural aspects (20%)
Proposals not reachingat least half the points available
for each award criterioncannot be retained for co-funding
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eContentplus 55 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Award criteria – Award criteria – Thematic NetworksThematic Networks
1. Contribution to the aims of the action for the specific target area (40%)
2. Approach and working arrangements (20%)
3. Quality of the resources (40%)
Proposals that do not reachat least half the points available
for each award criterioncannot be retained for co-funding
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eContentplus 56 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Selection criteriaSelection criteria
Financial and operational capacity to carry out the project• co-financing• adequate human resources
Professional competencies and qualifications• documented relevant experience (e.g.
academic qualifications or previous projects)
Proposals failing to pass the selection criteriacannot be retained for co-funding.
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eContentplus 57 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Evaluation & selection Evaluation & selection overviewoverview
Proposal submission
Eligibility checks
Evaluation
Priority List andImplementation Plan
With assistance of outside experts
Negotiations
Award/rejection decisions
Signature of grant agreementand project start
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eContentplus 58Based on Draft Work Programme, draft call text and draft Guide for Proposers
MODEL GRANT AGREEMENT MODEL GRANT AGREEMENT
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eContentplus 59 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Model grant agreementModel grant agreement
Change in terminology:
Contract Grant Agreement
Contractor Beneficiary
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eContentplus 60 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Technical collective responsibility
Financial collective responsibility for beneficiaries
other then public bodies, international organisations, beneficiaries guaranteed by a Member State or an Associated State
Collective responsibilityCollective responsibility
Responsibility for carrying outthe work of a defaulting beneficiary
The consortium will have to reimburse the amount due to the Commission
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eContentplus 61 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Signature and accession to Signature and accession to grant agreementgrant agreement
The grant agreement will be signed by the co-ordinator and the Commission only
Other legal entities may accede to the grant agreement later by means of Annex III form B, subject to acceptance by the Commission.
The other beneficiaries will have to complete and sign Annex III Form A
“Consent of the beneficiaries to accede to the agreement”
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eContentplus 62Based on Draft Work Programme, draft call text and draft Guide for Proposers
COMMUNITY CONTRIBUTIONCOMMUNITY CONTRIBUTION
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eContentplus 63 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Community ContributionCommunity Contribution
Targeted Projects• 50 % of direct costs• 50 % of indirect costs
Content Enrichment Projects• 80 % of direct costs• No funding of indirect costs
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eContentplus 64 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Community ContributionCommunity Contribution
Thematic Networks• 100% of direct costs for co-ordinating and
implementing the network• Funding of other beneficiaries limited to
travel & subsistence (100%)
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eContentplus 65 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Direct CostsDirect Costs
Personnel costsTravel and subsistenceSubcontracting Other costs
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eContentplus 67 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Direct CostsDirect Costs Subcontracting: Only for certain elements of the
work and to be clearly identified in Part B of the proposal.
Subcontract to be awarded to the bid offering best value for money (best price-quality ratio), under conditions of transparency and equal treatment.
Prior written approval where amount of subcontracts of a beneficiary• > 20% of his estimated eligible costs or• > EUR 100 000, whichever is lower or• Where subcontractors established in a third country.
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eContentplus 68 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Direct CostsDirect Costs Other specific costs:
Eligible costs not requiring written approval by the Commission:
• Organisation of workshops and conferences• Web site hosting, Web site design• Printing • Translation• Software licenses• Certification of financial statements• Financial guarantees requested by the Commission.
Other costs subject to written approval by the Commission, if not indicated in Annex I to the grant agreement.
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eContentplus 69 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Indirect CostIndirect Cost Overheads: Flat rate up to 30% of personnel
costs.
Overheads cover the following costs: • general management and administration costs • depreciation of buildings and equipment• rent, heating, water, electricity, office furniture• personal computers, office supplies including printer ink and
stationery • telecommunications and postal charges.
No overheads for Content EnrichmentProjects & Thematic Networks
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eContentplus 70 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Payment of Community Payment of Community ContributionContribution
Pre-financing in tranches E.g. 24 months project: • first tranche of 40% Community Contribution• second tranche of 40% of total Community contribution at date defined in Annex I of the grant agreement (e.g. 12 months later). For second and subsequent tranches: • prior approval by the Commission of the deliverables due for the period• statement that the consortium has incurred at least 70% of the total amount of any earlier pre-financing.
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eContentplus 71 Based on Draft Work Programme, draft call text and draft Guide for
Proposers
Further InformationFurther Information
Background documentationhttp://europa.eu.int/econtentplus
General queries about eContentplus Queries about call for proposals Pre-proposals