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Alan Whitton / Craig Keenan
NAV Tips and Tricks
45 in 45
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New and Cool
Oldies but Goodies – It’s always been there
Our agenda
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Wgtn based
5 years at Intergen
Implementing NAV for 10 + years,
Started on Navision Attain 3.1
Alan WhittonSenior NAV Consultant
Perth based
5 years at Intergen
Implementing NAV for 12+ years
Started on Navision Financials 2.6
Craig KeenanPractise lead, Dynamics Solutions, WA
Your presenter/s
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Oldies but GoodiesIt’s always been there
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Use sort key to speed up filtering on large data setsSelect sort option
Choose a sort key that contains the field you are filtering on
Apply your filter
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Faster ways to enter datesEnter
Result(Work date = 01/10/13)
Comment
T 16/10/13 T = Today
W 01/10/13 W = Work date
201013 20/10/13Interpreted as DDMMYYGets year from work dateNo need to type /
2010 20/10/13Interpreted as DDMMGets year from work date
20 20/10/13Interpreted as DDGets month and year from work date
P1 01/04/13..30/04/13Looks up period 1 of work date year in accounting period table
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Remember you can filter from a card screenClick in field
Select filter button
Enter filter
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Zoom to see all field values for a record From any record Tools / Zoom (Ctrl+F8)
From NAV 2009 – Help / About this page / table fields
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Payment terms formulasEnter Result
(Based on 16/10/13) Comment
20D 05/11/13 + 20 Days
D20 20/10/13 Next 20th
CM 31/10/13 CM = end of current month
CM+20D 20/11/13End of current month plus 20 days
2W 30/10/13W = Week+ 2 weeks
Note: sequence makes a difference
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Use reconciliation account to view effect of unposted journalTick as reconciliation account Test report shows impact of
journal
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Menu jumping around in NAV 4&5Right click top menu, select navigation pane options
Untick ‘Track active windows’
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Creating same documents each month?Use Copy Document functionFrom sales or purchase document functions/copy document
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Find Manual Entries in Control Account
Filter for “System-Created Entry” = No
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Basic calculations in amount fields
+-*/ may be used in amount fields.e.g. 115*20/23
Only the result is retained
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Create Journal with GST
Use journal batch ticked to copy GST setup
GST fields default from account. Enter amount as GST inclusive figure
Posting will create both GST ledger and General ledger entries
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General Posting Type Error on General Journal
These GST fields all work together. If you have one of them, you must also have the others.
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Account Schedule Row Naming
Row numbers don’t have to be unique
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Column Layout for all months in current fiscal year
Comparison Period Formula = FY[n]
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Put vendor entry on payment hold
Type anything into ‘Hold’ field.
Will not be selected for payment until cleared.
Remember can also edit the due date here.
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Change to enter on GST inclusive / exclusive basis
‘Prices include GST’ defaults from customer / vendor but can be changed on a document
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Point user/report combinations at a printer
NAV 4/5: Administration / Applic Setup / General
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New and Cool
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Change Default Filter Field for Data Entry
Open the lookup (F4),Arrow down into the lookup,Arrow across to move the funnelClick option to save
Next time will auto filter on name
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Menu Search
Click screen name or report to open it,
Or click on menu path to open that menu
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Share data with non NAV user
Email option creates .html file,Excel option normally better
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Create link to page to send to NAV userPage/copy link to pagePaste into email or document
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Keyboard ShortcutsSearch help for ‘Keyboard Shortcuts’Key Action Key Action Key Action
Right Arrow Move to the next field or character
F1 Open Help Shift+F1 View error message
Left Arrow Move to the previous field or character
F2 Edit Shift+F3Select Show Results (FlowFilter)
Up Arrow Move to the field above in the same column
F3Select Type to filter (field filter) Shift+F4
Open a lookup window (from an ellipsis button)
Down Arrow Move to the field below in the same column
F4Drop-down or look up to select Shift+F6 Go to the previous frame
Delete Clear selected text F5 Refresh the active window Shift+F7 Open the related card
Esc Close the window or undo the data entry
F6 Go to the next frame Shift+F8Drop-down or look up to view
EndMove to the last field on a line F7 Display statistics Shift+F9 Post and print
HomeMove to the first field on a line F8 Copy the field above Shift+F10 Display a shortcut menu
Tab Move to the next field on non-line FastTabs
F9 Post Shift+F11Apply entries, get source documents, or get warehouse documents
Enter Move to the next editable field
F10, AltSelect the menu bar and display access keys Shift+F12
Open the Role Center from the navigation pane
F12 Select the navigation pane Shift+Tab Move to the previous field
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Keyboard ShortcutsContinuedKey Action Key Action Key Action
Ctrl+F1Collapse or expand the ribbon Ctrl+C Copy Ctrl+Page
DownDisplay next document or card in a list
Ctrl+F2 Create a new document Ctrl+EExport to Microsoft Office Excel Ctrl+Page Up
Display previous document or card in a list
Ctrl+F3 Select Search pages Ctrl+L Show links Ctrl+Up ArrowMove up while the selected line stays selected
Ctrl+F4 Look up to the related list Ctrl+N Create a new record Ctrl+Down Arrow
Move down while the selected line stays selected
Ctrl+F7 View entries Ctrl+O Open the company Ctrl+Left Arrow
Move to the first field on a line
Ctrl+F9 Release document Ctrl+P Print Ctrl+Right Arrow
Move to the last field on a line
Ctrl+F10 Select the ribbon and display key tips Ctrl+T Select sorting Ctrl+Alt+F1
Open the About this Page/Report window (Zoom)
Ctrl+F11 Reconcile or split lines Ctrl+V Paste Ctrl+Delete Delete the selected line
Ctrl+F12 Select the address bar Ctrl+WExport to Microsoft Office Word Ctrl+Home Move to the first line in a list
Ctrl+X Cut Ctrl+End Move to the last line in a list
Ctrl+Z Undo Ctrl+EnterSave and close window (equivalent to choosing the OK button)
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Keyboard ShortcutsContinuedKey Action Key Action Key Action
Ctrl+Insert Insert new line AltDisplay access keys in the ribbon Alt+R
Display the Reports menu
Ctrl+Shift+F3Select Limit totals to (table filter) Alt+F2
Toggle to display/hide FactBoxes Alt+M
Display the Microsoft Dynamics NAV menu
Ctrl+Shift+A Clear all filters Alt+F3Filter to the value in the field
Alt+Left Arrow
Go to the previous window in the navigation history
Ctrl+Shift+C Copy Rows Alt+F4Close window or close program
Alt+Right Arrow
Go to the next window in the navigation history
Ctrl+Shift+D Show dimensions Alt+F6Collapse or expand the active frame Alt+Enter
Move to the field below without opening the drop-down menu
Ctrl+Shift+K Edit list Alt+F10Display the Actions menu of the active frame Alt+Tab
Toggle between open windows
Ctrl+Shift+L View list Alt+F12Optimize space for the current page
Ctrl+Shift+ROpen a card or a document in View mode Alt+A Display the Actions menu
Ctrl+Shift+QCollapse/expand a line in a hierarchy Alt+I
Display the Related Information menu
Ctrl+Shift+V Paste rows
Ctrl+Shift+W Open a list place in a separate window
Ctrl+Shift+Enter
Save and close the window and open a new window
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Right click on any report menu item,Select ‘Add to reports on Role Centre ribbon’
Send Report to your Role Centre Ribbon
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Right click on any list menu item,Select ‘Add to Navigation Pane’
Send List to your home menu
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Save Filtered Lists to Role CentreFilter your list,Select menu option to save
Give it a name
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Navigate using address bar
You can drilldown on components of the address bar
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Navigate using forward / back buttonsClick forward or back
Or drilldown to select from history
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Display Company & Database on top of screen
Setup on Company Information
Use to indicate if in test/dev/live system
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Filter to this Value
Right click on any value in a list, and select ‘filter to this value’.
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Using Notes as Internal CommunicationEnter a note against a record and tick ‘notify’.
Note appears on Role Centre with link to open the record
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Copy & paste journal lines from Excel
Pasted into NAV journal
Note: need same columns in same order
Copy data from Excel
Right click journal line, select ‘paste rows’
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One Click to Highlight Value in a Field
Highlight field input value by clicking on the field name
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Use Templates when manually creating masterfiles
Custom templates can be used to default different values
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Control tabbing sequence for data entry
When selecting fields to display on card and list pages, untick ‘Quick entry’ to skip.
On card and list pages, pressing Enter will jump to next field ticked as ‘Quick Entry’.
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Freeze panes on list screens
Add freeze pane to list screen when showing/hiding columns
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Skype IntegrationSkype username can be entered into the Phone No. field In NAV. Click the icon to initiate call
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Maps Integration
Online maps can be accessed from Masterfiles, based on the address listed in the card.
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Select all rowsIt’s back!Select all rows by clicking in top left corner of list
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Windows feature to show hot keys works in NAVF10 to show menu shortcuts
Then Shift+letter to show next level
Just like Office!
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Super User import export tool
Configuration packages allow user defined import/export from/to Excel
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Super User view table data
Configuration packages allow user to view all records
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Import to validation area before updating tables
Configuration packages allow viewing and correction of errors
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Apply defaults and make fields mandatory when importing
Configuration package allows assignment of master template to be used by import
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Make all column headings 3 high
Save yourself the hassle, make them all 3 high.
(Right click column headings)
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Limit access to single company
Other companies will not appear on list
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Test
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Which Version?
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Which Version?
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Which Version?
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Which Version?
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Which Version?
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Which Version?
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Thank you
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Any questions?
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THE END