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Dynamic Web-based Dynamic Web-based Department ProfilesDepartment Profiles
Using ASP & Other New Using ASP & Other New TechnologiesTechnologies
SAIRSAIRBiloxi, MSBiloxi, MS
October 19, 2004October 19, 2004
Denise S. GaterDenise S. GaterWill CollanteWill Collante
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Purpose and GoalsPurpose and Goals
the Fact Book!the Fact Book!
Quick & User-FriendlyQuick & User-Friendly– InteractiveInteractive– Web-basedWeb-based– Starting point is Starting point is functional areafunctional area
(vs. subject area)(vs. subject area)
Beyond Beyond
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Purpose and GoalsPurpose and Goals
Data IntegrityData Integrity
Automated ProcessAutomated Process
Design FlexibilityDesign Flexibility
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Audience & How Audience & How UsedUsed
Audience/UsersAudience/Users … campus staff … campus staff and administratorsand administrators
UsesUses … …– Decision-makingDecision-making– ReportingReporting– Grant ProposalsGrant Proposals– Program/Budget ReviewsProgram/Budget Reviews– Enrollment PlanningEnrollment Planning
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What Are Others What Are Others Doing?Doing?
FSUFSU (Academic Dept. Profiles)(Academic Dept. Profiles)
http://www.ir.fsu.edu/Academic_Profileshttp://www.ir.fsu.edu/Academic_Profiles//
BerkeleyBerkeley (Cal Profiles)(Cal Profiles)
http://calprofiles.vcbf.berkeley.edu/http://calprofiles.vcbf.berkeley.edu/
University of Illinois University of Illinois (Campus Profiles)(Campus Profiles)
http://www.dmi.uiuc.edu/cp/cppickhttp://www.dmi.uiuc.edu/cp/cppickyr.aspyr.asp
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Key Challenges & Key Challenges & IssuesIssues
Linkage of Account Numbers and Linkage of Account Numbers and DepartmentsDepartments– 17 colleges, 339 departments, 216 admin 17 colleges, 339 departments, 216 admin
unitsunits
Initial Coding Up-FrontInitial Coding Up-Front
Security IssuesSecurity Issues
Capacity of DatabaseCapacity of Database
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How is it Organized?How is it Organized?
Multiple Years of Data Multiple Years of Data (1999-2000 through 2003-04)(1999-2000 through 2003-04)
Administrative Unit Data + Administrative Unit Data + College/Department DataCollege/Department Data
College-wide & Unit-WideCollege-wide & Unit-Wide SummariesSummaries
Drill-downDrill-down to Details to Details
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What Data are What Data are Included?Included?
Academic DataAcademic Data– Enrollment (by major)Enrollment (by major)
– Student Credit HoursStudent Credit Hours
– Degrees Awarded, by LevelDegrees Awarded, by Level
– Faculty Counts (Headcount & FTE)Faculty Counts (Headcount & FTE)
– Faculty EffortFaculty Effort
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What Data are What Data are Included?Included?
Financial ProfileFinancial Profile– BalancesBalances– ExpendituresExpenditures– RevenueRevenue– TransfersTransfers
Space DataSpace Data
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Data SourcesData SourcesStudent Data Course File
Operating Budget File
MS Excel MS Access
Personnel File
Faculty Activity File
Space File
Department
Profiles Website
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Data TablesData TablesAcademic
Enrollment Degree SCH Faculty Effort
Year Year Year Year TotalPT TotPTFTE Year
L3L4 L3L4 L3L4 deptcode TotalPTWM TotPTWMFTE source
Major Major Lower unitcode TotalPTWF TotPTWFFTE ccode
a bachelor Upper classcode TotalPTBM TotPTBMFTE L3L4
b master Gr_Class Classification TotalPTBF TotPTBFFTE undergrad
c doctorate T_D TotalFT TotalPTHM TotPTHMFTE grad
d professional Grad_I TotalFTWM TotalPTHF TotPTHFFTE gradIII
e gender Grad_II TotalFTWF TotalPTAM TotPTAMFTE otherInstruct
f race Keyf TotalFTBM TotalPTAF TotPTAFFTE ClinicalTeaching
g Term TotalFTBF TotalPTIM TotPTIMFTE acadAdvise
h TotalFTHM TotalPTIF TotPTIFFTE research
Race TotalFTHF publicService
Gender TotalFTAM admin
TotalFTAF other
TotalFTIM total
TotalFTIF Type
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Data TablesData TablesFinancial and Space Data
Balances Expenditures Revenue Transfers SpaceYear Year Year Year Year
Macct Source Dcode dcode Dcode
Oacct DeptCode Ccode ccode Ccode
mgg Ccode mgg uffTrans classroom
aux Salary spon ufrfcg classlab
returned ops aux ufrf_licenses researchlab
uff support uff ufrfcgOverhead office
ufrf total ufrf ufrf_licensesOverhead library
carry Scode aef DSO medical
aef DisplayName localFunds housing
support
other
total
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Data TablesData Tables
Colleges & Administrative Units, Departments, Accounts, Majors
Organization Unit Account Majors
Code unitcode Unitcode Mcode
name name Deptcode Name
url orgcode Academic
data url ShowAcademic
description Samas
generic Academic
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TechnologyTechnology
Macromedia Dreamweaver Macromedia Dreamweaver MXMX
MS AccessMS Access
Active Server Pages 3.0 Active Server Pages 3.0 (ASP)(ASP)
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Macromedia Macromedia Dreamweaver MXDreamweaver MX Design View / Code Design View / Code ViewView
–Color codedColor coded–Drag & DropDrag & Drop–Code helperCode helper
Properties InspectorProperties Inspector–Point to file featurePoint to file feature
Files ManagerFiles Manager
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MS AccessMS Access
Relational DatabaseRelational Database Description in TableDescription in Table Design SQL Query Design Design SQL Query Design ViewView Integration with ExcelIntegration with Excel Updates to DataUpdates to Data
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Active Server Pages 3.0Active Server Pages 3.0
Connection StringConnection String
Modular – include filesModular – include files
Integration with Access and Integration with Access and ExcelExcel
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Future Plans & Future Plans & EnhancementsEnhancements
Improvements in Navigation of Improvements in Navigation of SiteSite
DefinitionsDefinitions
Technology Technology ASP.netASP.netSQL ServerSQL Server
More interactiveMore interactive– Build own reportsBuild own reports– Query toolQuery tool
Feedback from Users!Feedback from Users!
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LinksLinks
PresentationPresentation:: http://www.ir.ufl.edu/sair/http://www.ir.ufl.edu/sair/
Macromedia:Macromedia:
http://macromedia.comhttp://macromedia.com
MS Access:MS Access: http://msdn.microsoft.com/library/default.asp? http://msdn.microsoft.com/library/default.asp?url=/nhp/default.asp?contentid=28000522 url=/nhp/default.asp?contentid=28000522
ASP:ASP:
http://www.aspfree.comhttp://www.aspfree.com
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The EndThe End
Questions?Questions?