Download - Davao bottom up budgeting
BOTTOM--UPBUDGETING (BUB) PROCESS for FY
2016DILG XI
Orientation on
LEGAL BASIS
DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 1
Policy Guidelines and Procedures in the Implementation of Bottom-Up Planning andBudgeting for the FY 2013 Budget Preparation
DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 2
Guidelines for the Implementation and Monitoring of Bottom-Up Budgeting f(BUB) Projects in or the FY 2013
LEGAL BASIS
• DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 3
• Policy Guidelines and Procedures in the Implementation of Bottom-Up Budgeting (BUB) for the FY 2014 Budget Preparation
LEGAL BASIS
• DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 4
• Policy Guidelines and Procedures in the Implementation of Grassroots Participatory Budgeting Process (formerly called Bottom-Up Budgeting) for the FY 2015 Budget Preparation
LEGAL BASIS
• DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 5
• Policy Guidelines and Procedures in the Implementation of Grassroots Participatory Budgeting Process (formerly called Bottom-Up Budgeting) for the Preparation of the FY 2016 Budget and Succeeding Years
LEGAL BASIS
• DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 6
• Policy Guidelines and Procedures in the Implementation of Bottom-Up Budgeting Projects for FY 2015
Concept of Bottom-Up Budgeting
• an approach in formulating budget proposal of National Government Agencies, taking into consideration the development needs of poor municipalities as identified in their respective local anti-poverty action plan formulated with strong participation with civil society organizations
• A process of reshaping national priorities• A process of promoting governance reforms
OBJECTIVES
1. BUDGET REFORM :
- making the national budget more responsive to local needs
2. LOCAL GOVERNANCE REFORM - providing incentives for good local governance - strengthening the devolution of basic services delivery
3. DEMOCRATIC AND EMPOWERMENT PROJECT - creating a conducive environment for people’s participation - generating demand for good governance at the local level
Better Delivery of Public Services,
More Democratic Local Elections, More Efficient
Local Bureaucracy
Core Goal: Empower-ment of the Poor
GPB (BuB) Framework
• Community Empowerment– Empowering communities to
articulate their needs
• LGU-CSO Partnership– Strengthen LGU-CSO partnership
in local development planning and budgeting process
• National – Local Convergence– Local plans and priorities as basis
for national agency programs and budgets
– Convergence among NGA programs
Guiding Principles
Convergence
Participation
Empowermen
t
Empowerment Program Framework
NGAs
LGU
CSOs/BS
Community
Convergence of 15 NGAs projects in 49 LGUs- R XI
Partners in service delivery
Services felt and needs addressed
Priority for funding
Assist in ID of needs of community
Articulate needs of community
COVERAGE - LGUs
2013
National – 609
2014
National 1,233
2015:
National - 1,634
2016:
National - 1,634
Cities & Municipalities
Region XI – 32
Php - 578M
Region XI – 48
Php - 800M
Region XI – 49
Php - ?
2017
Region XI – 49
Php - ?
• Participating Agencies (for FY 2015):
DA, DAR, DEPED, DOE, DENR, DOH, DILG, DOLE, DSWD, DOT, DTI, TESDA and NEA
• Oversight Agencies:
DBM, DILG, DSWD, NAPC and NEDA
COVERAGE National Government Agencies (NGAs)
Allocations per city/ municipality
• Formula: No. of poor x P700 (Rounded up to nearest million)
• Minimum of P15 million Maximum of P50 million
BUDGET CAP
HARMONIZATION WITH LOCAL PLANNING PROCESSES
– Two modes of Grassroots Budgeting
• Regular
– LPRAT as a technical working committee of the LDC (Non-functionality of LDC should not be an obstacle for the LPRAT to meet)
• Enhanced Process
– To be undertaken in 270 municipalities that have graduated from or are currently implementing KALAHI-CIDSS
– LPRAT to serve as a technical working group of an “Enhanced LDC”; Final decisions to be made in the “Enhanced” LDC
LPRAT Membership
• Under Regular Grassroots Budgeting, LPRAT composed of:
– Mayor, Sanggunian Appropriations Committee Chair, local department heads and representatives of NGAs at the city/municipal level (50% of LPRAT members)
– Representatives of CSOs elected during the CSO assembly + 1 business group representative (50% of LPRAT members)
Elected officials, their immediate relatives (spouse, parent, sibling, child) and LGU employees are ineligible to be elected as CSO representatives
LPRAT Membership
CSOs IDENTIFIED
• Pantawid Pamilya Parent Leaders recognized by DSWD• Leaders from DOH organized Community Health Teams• Leaders of PTA• Leaders of CSOs accredited by LGUs• Leaders of CSOs accredited or recognized by any NGA• Leaders of women’s group• Leaders of basic sector organizations• Leaders of basic sector organizations recognized by NAPC• Leaders of other community or grassroots organization• One of the elected representatives from IP sector
Steps in Regular Grassroots Budgeting
Process
STEP 1
1. Civil Society Assemblies
– Orientation on Grassroots Budgeting
– Election of LPRAT representatives and 3 CSO signatories to the LPRAP (including LPRAT co-chair)
– Report of LCE on status of 2013, 2014 & 2015 GB Projects (if applicable)
– Poverty Situation Analysis
STEP 1
1. Civil Society Assemblies
• Report to be submitted:− Attendance sheet of Assembly;− Pictures during the assembly;− Documentation of election result;
and,− Report on the status of
Grassroots Budgeting projects (if applicable)
STEP 2
2. LPRAT Orientation/LPRAP Workshop
– Orientation on BUB JMC
– LPRAP Workshop
– Multi-year planning (indicative list of projects for 2015 to 2017)
– Project Identification
• 80% within Menu of Programs (to be reviewed and validated by RPRAT)
• 20% outside of the Menu (to be reviewed and validated by NPRAT)
STEP 2
2. LPRAT Orientation/LPRAP Workshop
• Report to be submitted:− Executive/Admin. Order on the Creation of
LPRAT− Attendance sheet of Orientation/Workshop;− Pictures during the Orientation-Workshop;− Documentation/Post Activity Report
STEP 33. Submission of List of Priority Projects
and other supporting documents (hard and soft copies)– Cover letter signed by mayor– List of projects using the prescribed template
signed by LCE and 3 CSO representatives on every page
– Project brief for each project
Report on compliance with participatory processes
• Conduct of CSO assembly – attendance sheet, photo of participants, documentation of election report, LGU report on status of GB 2013 projects
• Conduct of LPRAP workshop – photo of participants, attendance sheet, minutes or highlights of the LPRAP workshop
STEP 4, 5
4. Consolidation of list of projects by DILG RO and submission to NAPC and distribution to RPRAT members
5.Validation, Review and Replacement of Projects – Review/Validation by RPRAT and NPRAT– RPRAT meeting/workshop with LPRAT to
replace rejected projects– Submission to NAPC of final list of
projects
STEP 6, 7, 8
6. Adoption of final list of priority projects by local Sanggunian (to be submitted to DILG RO)
7. Integration into the National Budget
8. Provision of funding for LGU Counterpart in local budget
Counterpart Requirements
Proportion of BuB plus KALAHI-CIDSS funding to LDF
Required Cash Counterpart
Up to 100% of LDF 10% of LDF
Over 100% up to 150% 15% of LDF
Over 150% 20% of LDF
• For Municipalities: cash counterpart will be a % of the local development fund
• For Cities: cash counterpart will be 40% of the GB budget cap
Counterpart Requirements (computation)
A. Municipality B (not part of KALAHI-CIDSS)
GB Budget Cap Allocation P15 MillionKALAHI-CIDSS Grant 0 MillionTotal Funding P15 Million
Local Development Fund P 8 Million
Proportion of GB and KALAHI-CIDSS Funding to LDF:= (GB Cap + KALAHI-CIDSS) / LDF= 15 Million / 8 Million= 187.5%
Required Cash Counterpart:= 20% of LDF= 20% of 8 Million= 1.6 Million
S A M
P L
E
S A M
P L
E
B. Municipality A (part of KALAHI-CIDSS)
Grassroots Budgeting Budget Cap Allocation P15 MillionKALAHI-CIDSS Grant 5 MillionTotal Funding P20 Million Local Development Fund P15 Million Proportion of Grassroots Budgeting and KALAHI-CIDSS Funding to LDF:
= (GB Cap + KALAHI-CIDSS) / LDF= 20 Million / 15 Million= 133%
Required Cash Counterpart:
= 15% of LDF= 15% of 15 Million= 2.25 Million
Counterpart Requirements (computation)
S A M
P L
E
C. City D
Grassroots Budgeting Budget Cap Allocation: P30 Million
Required Cash Counterpart:= 40% of Budget Cap= 40% of P30 Million= P12 Million
Counterpart Requirements (computation)
KALAHI-CIDDS AREACOMPOSTELA
VALLEY:
• Compostela• Maco• Maragusan • Mawab• Monkayo• Montevista• Nabunturan• New Bataan• Pantukan
DAVAO DEL NORTE:
• Asuncion• Braulio E. Dujali• Carmen• Kapalong• New Corella• San Isidro
DAVAO DEL SUR
• Don Marcelino
• Jose Abad Santos
• Kiblawan• Magsaysay• Malalag• Malita• Matanao• Santa Cruz• Santa
Maria• Sarangani• Sulop
DAVAO ORIENTAL
• Baganga• BanayBanay• Boston• Caraga• Cateel• Gov
Generoso• Lupon• San Isidro
Counterpart Requirements
Counterpart funding need not be allocated on a per project basis.
Cash counterpart may be used to fund projects that are 100% funded by the LGU.
Projects to be funded by the LGU cash counterpart should be determined by the LPRAT, effectively adding it to the ‘Grassroots Budgeting Funding Pot’.
KALAHI-CIDSS will no longer ask for other cash counterpart, however, additional non-cash counterpart may be required
Project Identification
• Project Identification: NEGATIVE LIST– Projects below P500,000.00– Expansion of Pantawid Pamilya, Social
Pension for Indigents Senior Citizens, PhilHEALTH coverage, vaccination programs
– Housing Projects– Materials Recovery and landfills– Vaccination program and National Health
Insurance Program (provided by DOH & PhilHealth
– Construction of school buildings, classrooms and rural health units
– Farm to Market Roads
Project Identification
– Law enforcement, fire protection and jail management related projects
– Construction of city hall, training centers and other multi-purpose buildings
– Purchase of motor vehicles, except those used for rescue in times of disaster
– International Training, scholarships
Project Identification: NEGATIVE LIST
Governance Requirements• Attain Seal of Good Housekeeping for 2013 assessment
• Develop a PFM Improvement Plan or attain 2014 targets if already developed
• Counterpart requirements are provided for Grassroots Budgeting 2015 budget
• Submission of proper financial and physical accomplishment reports for LGU implemented Grassroots Budgeting 2013, 2014 projects
• Compliance with intent of Grassroots Budgeting for meaningful participation
– Conduct of CSO assembly and LPRAT workshop– Conduct of Quarterly LPRAT meetings
• No unliquidated cash advances• LGUs that poorly implement their Grassroots
Budgeting projects in 2014.
IDENTIFIED PROJECTS WILL NOT BE FUNDED AND WILL NOT BE
IMPLEMENTED IF THESE CONDITIONS ARE NOT MET
Enhanced Grassroots Budgeting Process
(For Municipalities that have graduated from or are currently implementing KALAHI-CIDSS)
Variances in the Process
• Barangay level planning– Conduct of barangay poverty situation analysis
and barangay assemblies (to be facilitated/ conducted by DSWD KALAHI-CIDSS)
• ‘Enhanced’ Local Development Council– CSO members:
• Barangay Development Council Vice-Chairs to be elected from KALAHI-CIDSS volunteers (1 per barangay)
• 5 CSO representatives elected during the CSO assembly
– LPRAT to be created as a technical working group of the Enhanced LDC
• With 10 members from government, 5 members from Barangay BDC Vice-Chairs, and the 5 CSOs elected during the CSO assembly
Variances in the Process
• ‘Enhanced’ Local Development Council to approve list of priority projects prepared by the LPRAT
• List of projects to be submitted to also contain KALAHI-CIDSS and LGU funded projects
• Planning process to be harmonized with crafting of Comprehensive Development Plan
Other Requirements
LPRAP Template
Sanggunian Resolution (adopting LPRAP list of priority projects) pro-format
Project Brief Template
Executive Order creating LPRAT
Thank You