Life Cycle Management Navigator: 8_PR_IMS 1 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
The Life Cycle Management NavigatorIntegrated Management Systems
Training Session 8
Life Cycle Management Navigator: 8_PR_IMS 2 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsFrom Environmental to Integrated Management
What?
Environmental Management Managing activities of an organisation that
have or can potentially have an impact on
the environment.
Integrated Management Next to environmental aspect companies
also take social issues like health and safety
into account. Source: UNEP, 2007, Life Cycle
Management - A business guide to Sustainability
Trend
Life Cycle Management Navigator: 8_PR_IMS 3 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsWhat is an IMS?
What?
Integrated Management System: System of interconnected parts
• Life cycle policy
• Planning
• Implementation and operation
• Checking & corrective action
• Management review
Goal: Managing and improving the activities that
have or can have an impact on its life cycle.
Business activities with life
cycle impacts• Raw material extraction; • Manufacturing; • Transportation; • Product use and disposal; • Raw material inputs and • Waste outputs.
Life Cycle Management Navigator: 8_PR_IMS 4 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsWhat does it mean?
What?
An IMS provides a mechanism for ensuring that a company
• considers impacts along life cycle of its products;
• picks up the priority issues within the life cycle;
• works out how to deal with them;
• acts on the priority issues;
• corrects deviations from the plan;
• reviews its directions for the future so that it can do better next time.
Source: Adapted from Stapleton et al.
Life Cycle Management Navigator: 8_PR_IMS 5 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsGoal: Continuous Improvement
What?
Planning
Reviewing/Acting
Doing
Checking
time
lev
el o
f im
pro
vem
en
t
Drivers
Policy
Life Cycle Management Navigator: 8_PR_IMS 6 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsAreas of Application
Where?
An IMS can be applied by any type of organisation, to a whole company, a site or even specific activities.
Life Cycle Management Navigator: 8_PR_IMS 7 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsBenefits
Why?
For the company• a better image / better relations with stakeholders;• systematic approach to environmental activities; • lower risks of liabilities and regulatory non-compliance;• cost savings through improved efficiency.
For the staff• work in a healthier environment;• transparency of the health hazards;• increased motivation.
For the environment• reduced environmental impact; • reduced environmental risks in case of an accident;• continuous performance improvement.
Source: adopted from European Commission
Life Cycle Management Navigator: 8_PR_IMS 8 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsExamples of Savings
Why?
Initial Investment Company Annual savings
1,000 €
60,000 €
KALFF Vliesstoffe GmbHProduction of nonwovens, 8 employees
Recirculation of waste water
Nordwest Getränke GmbH & Co.KGSoft drink production, 80 employees
Reuse of washings
80,000 €
79,000 €
Background• SMEs from Germany• Improvements through ”PIUS-
Check”, an internal environmental
management system
Background• SMEs from Germany• Improvements through ”PIUS-
Check”, an internal environmental
management system
Source: Effizienz-Agentur NRW, www.pius-info.de
Life Cycle Management Navigator: 8_PR_IMS 9 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsExamples of Savings
Why?
Source: Effizienz-Agentur NRW, www.pius-info.de
Initial Investment Company Annual savings
550,000 €
8,000 €
Eing Textilveredelung GmbH & Co.KGTextile finishing, 180 employees
Reduced Waste of Printpaste
Benteler Automobiltechnik AGProduction of tube modules, 380 employees
Replaced degreasing agent, Reduction of chemical waste, Modification of purifiying plant
200,000 €
17,000 €
Life Cycle Management Navigator: 8_PR_IMS 10 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsStages of Implementation
How?
1. Environmental and Social Policy
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Integrated Management SystemsStages of Implementation
How?
2. Planning
• Initial review of environmental and social issues• Listing legal and other requirements• Setting objectives and targets towards and beyond legal requirements• Choosing tools to tackle these
Life Cycle Management Navigator: 8_PR_IMS 12 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsPlanning with Objectives and Targets
How?
The SMART - Philosophy: Objectives and targets should beS - Specific enough for focus and feedback; M - Meaningful enough to engage participants;A - Accepted by the participants; R - Realistic, yet challenging;T - Time-framed.
Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve.Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve.
Targets are detailed performance requirements that need to be set and met in order to achieve those objectives.Targets are detailed performance requirements that need to be set and met in order to achieve those objectives.
An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society.
An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society.
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Integrated Management SystemsStages of Implementation
How?
3. Doing
• Structure and responsibility• Training, awareness and competence• Communication• Documentation• Document control• Operational control• Emergency preparedness and response
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Integrated Management SystemsStages of Implementation
How?
4. Checking and corrective action
• Monitoring and measuring • Non-conformance and corrective action• Records• IMS audit
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Integrated Management SystemsStages of Implementation
How?
5. Management review
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Integrated Management SystemsStages of Implementation
How?
The interconnected parts of the IMS need to be implemented and integrated in the business.
Planning
Checking and corrective action
Implementation and operation
Life Cycle
Policy
ManagementReview
Life Cycle Management Navigator: 8_PR_IMS 17 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsISO 14001
How?
International Standard Organisation (2004):
”Environmental management system - Specifications with guidance for use“
“.. part of the overall management system
which includes the organisational structure,
planning activities, responsibilities,
practices, procedures, processes, and
resources for developing, achieving,
reviewing and maintaining the
environmental policy.”
“.. part of the overall management system
which includes the organisational structure,
planning activities, responsibilities,
practices, procedures, processes, and
resources for developing, achieving,
reviewing and maintaining the
environmental policy.”
• Specifies 52 requirements regarding environmental performance the organisation needs to comply with• Revised in 2004.
Source: ISO 14001
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Integrated Management SystemsRequirements for an Environmental Policy
How?
“Top management shall define the organisation's environmental policy and ensure that it
• is appropriate to the nature, scale and environmental impacts of its activities, products or services;
• includes a commitment to continual improvement• and prevention of pollution;• includes a commitment to comply with relevant environmental
legislation and regulations, and with other requirements to which the organisation subscribes;
• provides the framework for setting and reviewing environmental objectives and targets;
• is documented, implemented and maintained and communicated to all employees;
• is available to the public.”Source: ISO 14001
Life Cycle Management Navigator: 8_PR_IMS 19 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsEMS according to ISO 14001
How?
Init ialAssessment
Preliminary Assessment
DocumentReview
MainAssessment
Cert if icat ion( regist rat ion)
Surveillance
ISO
140
01 C
ertif
icat
ion5
4
2
6
3
1
Source: Entropy International
Steps to final certification
Life Cycle Management Navigator: 8_PR_IMS 20 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsTypes of IMS
How?
There are three strategies available to SMEs who want to implement an IMS:
• to develop their own IMS;
• to follow standardised guidelines like ISO 26000 or 14001
as well as SA 8000 or AA 1000;
• to pursue formal certification/verification to the above
standards.
These three strategies are voluntary, but different in their scope and approach.
Source: Auototrain
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Integrated Management SystemsSA 8000
How?
“The SA8000 as a standard and
verification system is a credible,
comprehensive and efficient tool for
assuring humane workplaces.”
“The SA8000 as a standard and
verification system is a credible,
comprehensive and efficient tool for
assuring humane workplaces.”
Source: www.sa-intl.org
Main elements:1. Child Labor
2. Forced Labor
3. Health and Safety
4. Freedom of Association and Right to Collective Bargaining
5. Discrimination
6. Discipline
7. Working Hours
8. Compensation
9. Management Systems
• Generated via a multi-stakeholder process • Based internationally approved principles, e.g. those of the International Labour Organisation (ILO)• Published in 1997 by Social Accountability International (SAI), revised in 2001• Accredited by Social Accountability Accreditation Services (SAAS)
Life Cycle Management Navigator: 8_PR_IMS 22 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsAA 1000
How?
“AA 1000 is a series of standards for
measuring and reporting of ethical
behaviour in business. It provides a
framework that organisations can use
to understand and improve their ethical
performance.”
“AA 1000 is a series of standards for
measuring and reporting of ethical
behaviour in business. It provides a
framework that organisations can use
to understand and improve their ethical
performance.”
Source: www.accountability21.net
• Generated via a multi-stakeholder process • Designed to be compatibly with other key standards like GRI guidelines and financial acounting standards• Open source framework for organisational accountability
Targets: • Assistance in the definition of goals and targets• Measurement of progress made against these targets• Auditing and reporting of performance• Establishment of feedback mechanisms
Life Cycle Management Navigator: 8_PR_IMS 23 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsCleaner Production Assessment - a stepping tool
What?
Cleaner Production is the continuous improvement of industrial
processes, products and services to prevent pollution at the source in
order to minimise risks to human population and the environment. If a
company has never worked on environmental performance
improvements, it can be implemented as a first step to IMS to address
internally relevant environmental issues.
Cleaner Production is the continuous improvement of industrial
processes, products and services to prevent pollution at the source in
order to minimise risks to human population and the environment. If a
company has never worked on environmental performance
improvements, it can be implemented as a first step to IMS to address
internally relevant environmental issues.
Source: Van Berkel, R.
Core questions to start with:1. What types and quantities of wastes and emissions are being generated?2. How much do these wastes and emissions cost?3. Where exactly are these wastes and emissions generated?4. Why are they generated? 5. How can they be prevented?
Life Cycle Management Navigator: 8_PR_IMS 24 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsKambium Furniture Workshop
Case Study
Kambium Profile: • Personnel: 34
(22 Production, 12 Administration)• Main product: kitchens (120 per year)• Turnover: 2.8 million Euro
Environmental Policy (5 key elements) • Registration of all material and energy flows by corporate
accounting system.• Identification of environmental problem areas by
checklists.• Registration of all material and energy flows by walk-
through.• Employee opinion surveys (two workshops).• Screening of products with product design criteria .
Source: Rohn and Liedtke
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Integrated Management SystemsKambium Furniture Workshop
Case Study
Environmental Management Programme (selected elements)
• Establishment of new institutions and tasks- Environmental manager- Environmental co-ordinator- Working group Environment
• Material flow accounting as key environmental information system
• Documentation in form of an environmental handbook
Source: Wuppertal Institute
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Integrated Management SystemsBonem S.A.
Case Study
Bonem Organización Chaid Neme Hermanos S.A Profile: • Location: Antioquia, Colombia• Personnel: 112• Main products: agriculture machinery components
Implementation of an EMS based on ISO 14001 1. Initial environmental review, including suggestions for
environmental improvement (in co-operation with EMPA from Switzerland).
2. Training of managers and Environmental Committee members on EMS principles and the environmental aspects of the company.
3. Currently the NCPC assists in the implementation of the EMS and associated CP measures.
Source: Colombia NCPC (CNPMLTA)
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Integrated Management SystemsBonem S.A.
Case Study
Examples of measures implemented:
• Conversion of furnaces to natural gas
• Waste management programme
Source: Colombia NCPC (CNPMLTA)
monthly savings of US$1.868,58 (payback 24 months)
reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month
monthly savings of US$1.868,58 (payback 24 months)
reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month
Waste is identified and donated to charity organisations who can sell it
500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly
Waste is identified and donated to charity organisations who can sell it
500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly
Life Cycle Management Navigator: 8_PR_IMS 28 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME
Integrated Management SystemsTips for action!
Tips
• You need to get top management commitment.
• Determine the purpose of the management system.
• Communicate your efforts internally and externally.
• Clarify the financial resources needed.
• Produce no bookshelf management system, put it into use
and benefit from it.
• Make use of the know-how of your employees.
• A final tip for certification: The typical question asked by an
management system verifier is “can you prove it?”