Download - Construction Review LaVon M Marshall Greenfield District Utility/RR Engineer, INDOT June 11, 2015
Construction Review
LaVon M MarshallGreenfield District Utility/RR Engineer, INDOT
June 11, 2015
Construction Review Constructability Review Process Utility Certification, Special
Provisions, Utility Listing and Plans
Post Letting Expectations Mis-location, Mis-relocation and
Missed Coordination Risk Management
Construction Review Reviews performed several times
during a project Involve construction personnel,
maintenance personnel, project manager, designer and real estate if necessary.
Walk the project, identify manholes, take down pole numbers, contact city EMS
Constructability Review Process
Constructability Review
Constructability Review Process
Constructability Review Process Summary
Well executed review included in process from beginning to letting
Aids in developing: Improved total quality of construction
documents Lower change order costs Less delay/claims Higher quality end product
Potential Benefits to Utilities/INDOT Simpler, cost effective relocations Eliminate need to relocate Building trust and better relationships between
parties
Special Provisions Utility Special Provision, 107-R-169.
The purpose of the utility special provision is to provide guidance to the contractor for any specific requirements regarding utilities. The utility special provision will be a self sustaining document and will not refer to other documents such as work plans to provide guidance to the contractor. The utilities that have facilities in conflict with the project shall be listed before those utilities that do not have facilities in conflict with the project. The utility special provision will address every utility in the area of the project. And for each utility listed the utility coordinator must address the following items.
Special Provisions (2) The name of the utility, type of facility and that
they are in the area of the project. The name of the person to contact at the utility
for any questions regarding the utility work, their telephone number and email address.
A statement the utility facilities are not in conflict with the project and do not need to be relocated or the utility facilities are in conflict with the project and they do need to be relocated.
A statement declaring how long it will take for the utility to complete their work once all prerequisites are completed.
Special Provisions (3) Identify any prerequisites required by the utility to
be fulfilled by INDOT prior to starting their work such as ‘all right of way must be acquired’.
Identify any prerequisites required by the utility to be fulfilled by the Contractor prior to starting their relocation work such as ‘staking of the right of way’.
Identify any requirements to be completed by other utilities prior to starting their relocation work such as ‘the lines of Wabash Communication must be removed before the power poles can be removed’.
Identify any other requirements necessary to be completed prior to the utility being able to start their work.
Contract Documents
Special Provisions (107-R-169) NO “Will adjust before construction” NO “contractor to coordinate with utility” Has R/W been cleared and staked prior to
letting to allow for relocation? Are all utilities accounted for? Items that contractor needs to complete
prior to utility relocation stated? Does the 107-R-169 and work plan convey
the same message?
Contract Documents Work Plans
Have utilities received “Approved Work Plan” letter
FTRelocPlanDuke0000000forContractServices
Even if “No Involvement” - Work Plan is needed
Signed by Utility, Utility Coordinator and Project Manager
Utility Certification Separate form from Special Provision FHWA requirement Dates of executed agreements and permits
Utility Listing on 2nd page of plans Same utilities that are on Certification AND 107-R-
169?
Contract Documents EXAMPLE SPECIAL PROVISION
Post-Letting Utility Coordination Shop Drawings
Example: Mechanically Stabilized Earth (MSE) Retaining Walls and wing walls on structures
Vendor Systems vary. What is shown in the plans is typically
less than what is submitted in Shop Drawings!
Lengths and Elevations of Leveling Pads vary slightly from plans. Can effect Underground Utilities.
Geotech Reports will approximate sizes of footings and state if footings are necessary
Post-Letting Utility Coordination
Post-Letting Utility Coordination Discuss during field
checks/constructablility reviews sizes and depths of footings.
Address footing sizes at preconstruction conference, especially if utilities are under the structure.
Half steel or conduits placed to protect the utility
Post-letting Utility Coordination Coordinator stays “on point” Advises CN and PM of all utility
activities Manages schedule Postponed Project notification Issue permit addendum for change in
cost Issue permit addendum for change in
work Issue letter work complete Issue letter request final bill
Post Letting Utility Coordination Attend the Preconstruction
Conference Invite Utilities to preconstruction
conference Discuss any “Unique” provisions in
contract UC to present Gantt chart and proposed
utility work schedule Discuss R/W staking and clearing Contractor to issue 15 day “good faith
notice” – UC to be copied
Post Letting Utility Coordination Contractor to issue 3 day notice on
clearing – UC to be copied UC to issue NTP to utilities once all items
on work plan have been completed such that the utility may start
UC to monitor and coordinate the construction schedules of the utilities.
UC to attend all progress meetings and be proactive on all utility and/or contractor requests
Original Utility Location in Error We all depend on each other and each
other’s actions and decisions no matter how small Maintenance, Citizens, Developments Scoping Survey 811 Design Utilities, Coordinators, Construction, Real
Estate Verification of existing facilities
Depends on accuracy of installation and tracer wire
In time….these issues will get less frequent
Acceptable Error in Relocation Utilities Relocate for Project or found not
where they thought they would be Utility places their facility in location not as
stated in work plan Location not in conflict with project, UAP or other
relocations Probably just leave in place
Location in conflict with project Discuss with project team on pros/cons, INDOT
cost vs. delays to contract Location in conflict with UAP
Consider safety and degree of conflict If acceptable - request a policy exception If not acceptable - relocate
Acceptable Error in Relocation Location in conflict with other utilities
Does it jeopardize schedule if reshuffle the other utilities
Is it possible to reshuffle other utility relocation Do you now violate clearances
Error in Coordination As a whole we are doing much better
IF the utility is where they are supposed to be per the work plan – INDOT has to reimburse cost to relocate if necessary
Pros/cons on cost vs. contractor delays This is NOT true on LPA projects, main complaint
from utility companies IF the utility is NOT where they are supposed
to be per the work plan – Utility responsible for cost
Pros/cons on cost vs. contractor delays
Risk Management Degree of Risk – Big or small Storm sewer – right of way
restrictions – trees – allowable encroachments – other utilities – crossings or longitudinal
How should it be handled?? Contractor oversight - Coordinator oversight – Construction oversight
References For More Information
IC 8-23-2-6 http://www.in.gov/legislative/ic/code/title8/ar23/ch2.html
FHWA 23 CFR 645, Subpart A http://www.fhwa.dot.gov/reports/utilguid/ Commentary Appendix A – Legal Code
INDOT Utility Coordination Website http://www.in.gov/indot/2389.htm
Indiana Design Manual: Chapter 104 http://www.in.gov/indot/design_manual/files/Ch104_2013.pdf