Compiling CACFP Claims
Wisconsin Department of Public Instruction
Child and Adult Care Food Program
Child Care InstitutionsOutside of School Hours Care
CentersGuidance Memorandum #3Chttp://fns.dpi.wi.gov/fns_centermemos
Claim Documentation−Household Size Income Statements−Household Size-Income Record−Time of Service Meal Count Records−Attendance Records−Days of Operation−Dated Menus (listing substitutions, changes,
updates, etc.)−Production Records (Children ages 1-12 years)−Infant Meal Records, if applicable−Recipes−Child Nutrition Labels/Product Analysis Sheets−Original Food receipts, invoices etc.
Claiming Month Last Day for Online SubmissionJanuary April 1 (March 31 on leap years)
February April 29March May 30April June 29May July 30June August 29July September 29
August October 30September November 29
October December 30November January 29December March 1 (February 29 on leap years)
Claim Deadline Dates
On-Line Claiming
• Required
• Maintain confirmation
page from the internet
claim site
Online Confirmation Page
Claim Due Date
• Claim submission deadline of 60
days after the end of the claim
month
ENROLLMENT DATA
I. Child and Adult Care Food Program Enrollment Data
ENROLLMENT DATA
I. Child and Adult Care Food Program Enrollment Data
12 5 10 27
For-Profit Centers • Monthly eligibility requirement
• 25% of the children must be county-funded (W2 Child Care Assistance, i.e. Shares) or 25% must be determined as free or reduced
• Failure to meet the 25% means the center cannot be reimbursed for that given month
Participation Data
II. Participation Data
123
Average Daily Attendance
• Use daily attendance records, NOT meal counts
• ADA Total children in attendance days of operation
• Round all fractions up to the next whole number
Participation Data
5. Number of sites
6. Number of days of service
7. Average Daily Attendance
II. Participation Data
1
2321.1
22
Number of Meals Served to Children
II. Participation Data
Claiming Meals for Reimbursement
• 2 meals and 1 snack or 2 snacks and 1
meal per child per day
• Greater than 3 Meals
• Guidance Memorandum #9C
Number of Meals Served to Children
II. Participation Data
539
546
555
1640
Site Participation Data for Sponsoring Organizations
ABC Child Care 1 ABC Child Care 2
1 2 3 4 5 6 7 8 9 10
11
Participation Data: Sponsoring Organizations
34 17 38 89
2
21
82
The U.S Department of Agriculture prohibits discrimination against its customers, employees, and
applicants for employment on the bases of race, color, national origin, age, disability, sex, gender
identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental
status, sexual orientation, or all or part of an individual’s income is derived from any public
assistance program, or protected genetic information in employment or in any program or activity
conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or
employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the
USDA Program Discrimination Complaint Form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992
to request the form. You may also write a letter containing all of the information requested in the
form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture,
Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by
fax (202) 690-7442 or email at [email protected].
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the
Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.