APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601

Webinar Outline

• Major business trends

o Cloud computing

• Impact of trends on SMB's

o Solution availability

o Workforce attitudes

o Workplace changes

• Impact on workforce

management

o Status quo

o Unified cloud solutions

• Moving to the cloud

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What Is Cloud Computing?

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1990's & 2000's - Pre-Cloud Formation

File Server

Networking Hub

Workstation Workstation

Workstation Workstation

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• Hardware investment

• Data security and control

• Locally installed software

• IT staff - hardware

maintenance, software

and security patches,

data backups

• Restricted access

Cloud Computing Tailwinds

Workstation

Workstation

Workstation

Workstation

Servers

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• Superior economics - SaaS

o No hardware

investment

o Minimal IT staff

expenses

• Improved protection

o Better data security

o Redundancy

o No loss of control

• Anywhere. anytime access

Popular Cloud Services

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Cloud Computing: New Opportunities

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• Eliminate hardware investments

• Reduce IT expenses • SaaS

o Simpler budgeting o Enterprise level solutions

with reach • Solutions consolidate

multiple business functions

Cloud Computing: Workforce Changes

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• Widespread usage of internet & mobile devices

• Demand for online services and information

• Environmental concerns

Cloud Computing: Work Environment

• High speed internet access

o 79% of US population*

• 45% of employees work at home

& 18% work at home every day or

almost every day**

• High speed mobile internet

o By 2015, mobile internet

users > desktop PC ***

*United Nations / International Telecommunications Union **Pew Research Center *** Morgan Stanley

i dont like the way

we switch from

illustrations to an

image - it is abrupt

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Company Pressures & Dynamics

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Legacy System Architecture

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• Paper processes • System silos • Lack of accountability • Data entry • Limited reporting

Legacy System Performance

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Efficiency - Low

Scalability - Low

Reliability - Low

Unified Cloud System: Workforce Mgmt

Workstation

Workstation

Workstation

Workstation

Workstation

Unified

HR, Payroll

and Time &

Attendance

• One instance of the data

• Multiple functions in

one system

• 24/7/365 access

• Single sign on with role-

based security

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Unified Cloud Solution Performance

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Efficiency - High

Scalability - High

Reliability - High

Status Quo: Open Enrollment

HR & Payroll • Paper intensive • Redundant data entry - payroll • Inefficient • Error Prone • Inundated with form and

information requests

Employee • Inconvenient • Difficult to view scenarios -

dependents & benefit options

• Paper intensive - make copies and file

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Unified Cloud Solution: Open Enrollment

HR & Payroll • Accurate

• Streamlined and scalable

• Auditable

• No more paper files

• Electronic documentation

Employee • Flexible

• User friendly format

• Transparent

• Convenient

Unified

HR, Payroll &

Employee Self Service

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Status Quo: PTO Request

Employee • Unaware of PTO

balance or request process

• Lack of visibility into approval status

• Frustration due to flawed workflow

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Supervisor • Difficulty viewing

schedules • Shift coverage issues • Lost paperwork • Lack of accountability • Reporting limitations

HR & Payroll • Time consuming • Process error prone • Lack of

accountability • Manual data entry • Limited controls

Unified Cloud Solution: PTO Request

Unified

HR, Payroll &

Employee Self Service

• Visibility into balance

• Transparent request and

approval process

• Improved Confidence in

Management

• Real-time feedback

• Convenient access to up-

to-date information

• Can view scheduling conflicts

• Ensure shift coverage • Streamlined and

convenient • Accountability • Improved

Communication

Employee HR & Payroll • Eliminate redundant

data entry • Reduce payroll errors • More accurate data • Improved enforcement

of policies • Greater accountability • Thorough and Easy

Supervisor

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Moving to the Cloud

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• Distribution of Workload

• System adoption at all levels

• Greater accountability

Unified Cloud Solution Considerations

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• Unified or Separate Systems

with Data Sync

• Flexibility - configurable to avoid

workarounds

• Integrations & Exports

• Data retention/purge practice

• Audit trails

• Reporting

o PDF & Excel

o Custom reporting

o Data quality tools

o Global reporting

Questions?

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