Download - Clear Large Print Workshop Round Table 2010
Producing Clear Large PrintProducing Clear Large Print
Round Table on Information Access for People with Print Disabilities
Elisabeth Wegener
What is Large Print?What is Large Print?
• Large Print starts at 14 point
• Large Print is not necessarily Clear Print
Clear Print Clear Print
Clear Print is what we get when we choose the right elements
Clear Large Print is what low vision readers need
Formatting for Clear PrintFormatting for Clear Print
Choosing a Font
There are 2 basic types of fonts:
•Serif•Sans Serif
Font SizeFont Size
Font size is measured using the height of the upstrokes and the length of the downstrokes
This means that not all fonts of the same point size are actually the same sizeFor example:• Arial in 24 point• Papyrus in 24 point
Examples of Clear sans serif typefacesExamples of Clear sans serif typefaces
Arial Gill sans Calibri Tahoma Verdana Century Gothic
Examples of Clear serif typefacesExamples of Clear serif typefaces
Garamond Bookman Palatino Times
Style of Fonts to avoidStyle of Fonts to avoid Gigi Brush Script
Curlz MT Edwardian Script Broadway Castellar Kirsten Chiller
Type StyleType Style
Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.
Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.
Using Italics
Type StyleType Style
Underlining interferes with the outline of the word and makes reading more difficult
Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.
Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.
Type StyleType Style
Capitals reading blocks of capital letters is more difficult because the outline of the words are lost
ROUND TABLE'S STRENGTH IS THE DIVERSITY OF KNOWLEDGE AND EXPERIENCE IN THE PRODUCTION AND USE OF ALTERNATE FORMAT MATERIALS EMBODIED BY ITS MEMBERS.
Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.
Font SummaryFont Summary
Choose an appropriate font – clear and easy to read
Don’t underline text
Don’t use full capitals
Use italics sparingly
Place all text horizontally
Use space, bolding and size to indicate differences in text
SpacingSpacing Spacing between Lines by increasing the space
between lines the text will be easier to read
Copyright Changes The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.
Copyright Changes
The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner
SpacingSpacing Spacing between Words aligning text to the left
results in even spaces between words
Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.
Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.
Spacing SummarySpacing Summary Increase the vertical space between lines – 1.2 is a
usually a good spacing
Never fully justify text – left justify for most text
Use centring sparingly – usually for headings
Only right justify if there is a very good reason – text can be difficult to locate
BoxesBoxes
ach year the Round Table runs a conference to facilitate and
nfluence the production and use of quality alternative formats
or people with print disabilities. Each year the Round Table runs a conference to facilitate
And influence the production and use of quality alternative
Formats for people with print disabilities.
Ensure that there is enough space
between the text and the box
Coloured BoxesColoured Boxes
Each year the Round Table runs a conference to facilitate
And influence the production and use of quality alternative
Formats for people with print disabilities.
Each year the Round Table runs a conference to facilitate
And influence the production and use of quality alternative
Formats for people with print disabilities.
If coloured text boxes are required, try replacing the coloured box with a box with a coloured border
Boxes and DividersBoxes and Dividers
Some times it may be more appropriate to use a divider rather than a box – especially if the box goes over several pages
Each year the Round Table runs a conference to facilitate
And influence the production and use of quality alternative
Formats for people with print disabilities.
Text and BackgroundsText and Backgrounds
Text can be very difficult to read
on a patterned or coloured backgrounds
Text can be very difficult to read
on a patterned or coloured background
Text can be very difficult to read
on a patterned or coloured background
Text can be very difficult to read
on a patterned or coloured background
Avoid placing text over an inappropriately patterned or coloured background
Text can be very difficult to read
on a patterned or coloured backgrounds
Text can be very difficult to read
on a patterned or coloured background
Text can be very difficult to read
on a patterned or coloured background
Text can be very difficult to read
on a patterned or coloured backgrounds
Text can be very difficult to read
on a patterned or coloured background
Text can be very difficult to read
on a patterned or coloured backgrounds
Text and GraphicsText and Graphics
Placing text over a photograph can mean that the information is almost impossible to read.
Avoid placing text over graphics
Placing text over a photograph can mean that the information is almost impossible to read unless it has a clear background.
GraphicsGraphics
Avoid overlaying graphics
Dealing with Overlaid GraphicsDealing with Overlaid Graphics If Collages are necessary if possible also provide copy of the overlaid
graphics in a split format
Boxes and Graphics SummaryBoxes and Graphics Summary
Normally the background in text boxes should not be coloured – if colour is important try colouring the box instead
Don’t place text over graphics – it is hard to read
Don’t overlay one graphic over another – it is difficult to interpret
ColumnsColumns Try and reformat to avoid columns
If columns are necessary ensure that there is sufficient space between columns or a divider
Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.
Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace
Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace
Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.
ColumnsColumns
A dividing line can be added if needed
Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace
Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.
Graphics and ColumnsGraphics and Columns Don’t place graphics in the middle of columns as they
disrupt the flow of text
If graphics are necessary place the graphic on the right margin to minimize disruption to the text flow
Each year the Round Table
runs a conference to
facilitate and
influence the
production
and use of quality
alternative formats for
people with print disabilities.
Conferences showcase
examples of best practice in
the provision of accessible
information
to people
with a print
disability in the workplace.
The conferences also
provide contact with
distributors of equipment.
Column SummaryColumn Summary Try not to use columns
If using columns ensure that there is sufficient space between
If it enhances readability, insert a vertical line between the columns
Don’t place graphics in the middle of columns – they interrupt the flow of text
TablesTables
ISBN TITLE PRICE QUANTITY TOTAL1 84000160 7 Garden Planning $15.00 3 $45.001 84000159 3 Water Gardening $15.00 2 $30.001 84000157 7 Garden structures $15.00 4 $60.001 84000151 8 Pruning $15.00 3 $45.001 84000156 9 Plant Propagation $15.00 1 $15.00
Ensure that tables have sufficient cell margins and that the font is appropriate
A table with insufficient cell margins and an inappropriate font
Reformatted TableReformatted Table
ISBN Title Price Quantity Total
1 84000160 7 Garden Planning $15.00 3 $45.00
1 84000159 3 Water Gardening $15.00 2 $30.00
1 84000157 7 Garden Structures $15.00 4 $60.00
1 84000151 8 Pruning $15.00 3 $45.00
1 84000156 9 Plant Propagation $15.00 1 $15.00
Boxes and Tables SummaryBoxes and Tables Summary Ensure that any lines are heavy enough to be easily
located
Ensure that there is sufficient space around the information to clearly separate it from the borders
Ensure that the font is suitable and does not encroach into the cell borders
FormsForms
Place check boxes before the relevant question if possible
I have special dietary needs
I will need assistance
I will be attending the AGM
Answer FormsAnswer Forms If an answer space if required after the question
provide leader dots to make location easier
Do you have special dietary needs? ………………………………… Yes/No
Do you need any assistance? ………………………………………… Yes/No
Will you be attending the AGM? ………………………………………. Yes/No
Indicating the print page numberIndicating the print page number
When reformatting text the original print page number needs to be indicated so that students can find their place in the reformatted text
Print page numbers need to indicate the commencement of the print page
Examples of Print Page IndicationExamples of Print Page Indication
The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the
pp12
handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best
The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the
p12 handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best
Assessment Materials Assessment Materials
Where ever possible assessment questions should not be split across pages
If this is necessary, split mid-sentence and provide indication
Assessment MaterialsAssessment Materials Stimulus material should be located as close as possible to or
opposite the relevant section
If the question is over a number of pages it may be appropriate to have the graphics in a separate booklet or removable
If it is necessary to increase the answer space allowed indicate the amount of space in the original
[original print has 6 lines]
Other IssuesOther Issues
Avoid splitting words across lines
Be careful using colour for text
PaperPaper
Paper should be of sufficient weight to prevent the print from the previous page showing through
Some people may benefit from special coloured papers
Clear Print ChecklistClear Print Checklist A simple, clear font has been used
Font is of an appropriate size
Text is left aligned
All text is set horizontally
Space between lines is appropriate
Space between paragraphs
No blocks of capital letters
No blocks of italics
No underlined text
Space between columns
Paper is thick enough not to allow show through
Layout is consistent and logical
No text is laid over graphics
No information relies solely on graphics
The original print page numbers have been inserted