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CIO Update to UTM Computing Committee
January 21, 2009
Robert Cook
Office of the Chief Information Officer
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Agenda
1. Principles 2. Initial workplan 3. Enablers to progress 4. Preliminary initiatives 5. Timetable 6. Discussion
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Principles
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Alignment
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Service
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Collectivity Autonomy
UTM UTSC
St. George
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Coherence
Consistency of IT experience
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Money - NO!
Value - YES!
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Initial workplan
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Keep things humming….
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Implement pre-existing projects
SAP Blackboard Exchange
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LISTEN
LISTEN
LISTEN
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Five Enablers of the Dawning of Aquarius
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1. Communications
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I+TS Integrated Website: http://preview.its.utoronto.ca
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Resources information for the I+TS community
Technological:
Facilities
Specialized hardware
Specialized software
Development projects
Code libraries
…..
Human:
Skill sets
Communities of interest
Professional development opportunities
…..
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2. Consultation
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Purpose of Consultation
• To gather feedback • To identify opportunities
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Guiding principles
• Linked to Communications
• Redundancy is good
• Redundancy is good
• Process owners and process users
• Tri-campus
• Use existing mechanism if possible
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3. IT governance
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CO
NSU
LTAT
ION
C
OM
MU
NIC
ATION
Process owners, user groups, client reps, campus/divisional/portfolio leaders. IT+S Strategy
IT governance: decisions phase
University Governance Allocate existing funds Proposal to Annual Budget Process
“Small” “Large”
Policy/Guidelines initiation
Project/Service initiation
Process Supported by CIO
I+TS Middle Table
I+TS Priorities & Accountability Committee
Comprehensive Analysis Redirect
Provost (CIO)
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IT governance: accountability phase
CO
NSU
LTAT
ION
CO
MM
UN
ICATIO
N
Projects, Services, Standards compliance
Implementation
I+TS Middle Table Review
I+TS Priorities & Accountability Committee
Provost (CIO)
Analysis
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IT governance: committee make-up
I+TS Priorities and Accountability Committee
Mandate:
• To provide comprehensive counsel in the provision of I+TS (Strategy)
• To recommend priorities among I+TS opportunities to best achieve University goals
• To review the accountability of I+TS delivery
Proposed Membership:
The following officers, or a senior academic or administrative designate:
UTM, UTSC, Arts & Science, Medicine, Applied Science & Engineering, OISE, iSchool, a single department faculty, Research, Business Affairs, HR & Equity, Advancement, Students, Planning & Budget, Chief Librarian, Chief Information Officer, Directors from I+TS
(It would be desirable if no more than one third of the membership overlapped with the I+TS Middle Table)
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IT governance: committee make-up
I+TS Middle Table
Mandate:
• To provide technical and process review and recommendation of I+TS opportunities
• To provide technical assessment of accountability reports, services
Proposed Membership:
Chief technology or business administrators from: UTM VP-Research UTSC VP-Business Affairs Arts & Science VP-HR&E Medicine VP&CAdvO Applied Science & Engineering VP-UR OISE VP-Students two single department faculties VP-Planning Library , Internal Audit University Registrar Directors from I+TS Chief Information Officer (chair)
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4. Restructuring
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5. Co-location
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Preliminary initiatives
• Federated identity management and roles system
• Enhance online phone directory and stop printing hard copies
• Digital media repository • Consolidated help desk • Procurement support • Business process analysis
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Timetable
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Discussion