By Jim Martz,Associate Superintendent of Schools,Illinois Conference of SDA
By Jim Martz,Associate Superintendent of Schools,Illinois Conference of SDA
The Evaluative Rationale
Contributes to the improvement of the Contributes to the improvement of the instructional programinstructional program
Encourages clarification of the goals of Encourages clarification of the goals of SDA educationSDA education
Increases understanding and involvement of Increases understanding and involvement of the church community in the process of the church community in the process of Christian educationChristian education
The accreditation of SDA schools is based upon a process of
Self-Evaluation and review.
The School Board coordinates thisself-evaluative process.
Components of Evaluation Process
Self-Study HandbookSelf-Study Handbook Self-Study InstrumentSelf-Study Instrument Visiting Committee HandbookVisiting Committee Handbook
Self- Study Handbook
Guidebook to aid in completing the Self-Guidebook to aid in completing the Self-Study Instrument which includes :Study Instrument which includes : ResponsibilitiesResponsibilities The use of rating scalesThe use of rating scales Possible OutcomesPossible Outcomes Parent QuestionnairesParent Questionnaires
School Board Responsibilities Study and discuss the Self-Study Handbook Study and discuss the Self-Study Handbook Appoint study committee members & chairAppoint study committee members & chair Prepare a timelinePrepare a timeline Review previous evaluation reportReview previous evaluation report Prepare new progress reportPrepare new progress report Distribute sections of instrument to committees Distribute sections of instrument to committees Serve on the study committees as appointedServe on the study committees as appointed Edit and approve the school’s mission statementEdit and approve the school’s mission statement Edit the the final report Edit the the final report Mail completed copy to conferenceMail completed copy to conference
Timeline
Obtain Visitation DateObtain Visitation Date One Month Prior is Mailing DateOne Month Prior is Mailing Date Each committee meets once a monthEach committee meets once a month Board review committee report each monthBoard review committee report each month
Self-Evaluation Instrument
PhilosophyPhilosophy Administration and FinanceAdministration and Finance Facilities and ServicesFacilities and Services LibraryLibrary CurriculumCurriculum
Philosophy SDA Educational Statement of Philosophy is given SDA Educational Statement of Philosophy is given Local Mission Statement is developedLocal Mission Statement is developed Board approves the Mission StatementBoard approves the Mission Statement School program is guided and evaluated by the School program is guided and evaluated by the
Statement of Philosophy and the Mission StatementStatement of Philosophy and the Mission Statement Develop criteria for accepting Non-Adventist Develop criteria for accepting Non-Adventist
StudentsStudents Consensus is required in Quality Review SectionConsensus is required in Quality Review Section
Administration & Finance
Principal and Treasurer complete Financial Principal and Treasurer complete Financial DataData
The constituency, board, and principal’s The constituency, board, and principal’s roles are evaluatedroles are evaluated
School Marketing plan is evaluatedSchool Marketing plan is evaluated Areas of strength and concern are listedAreas of strength and concern are listed Recommendations for correcting concerns Recommendations for correcting concerns
are developedare developed
Facilities and Services
Facilities and site are physically surveyed Facilities and site are physically surveyed by each member of the study committeeby each member of the study committee
Lists of materials and equipment preparedLists of materials and equipment prepared Custodial, grounds, maintenance, health, Custodial, grounds, maintenance, health,
fire and safety services are reviewedfire and safety services are reviewed Positive aspects and concerns are listedPositive aspects and concerns are listed Recommendations for correcting concerns Recommendations for correcting concerns
are developedare developed
Library
Library collection is reviewed, counted, and Library collection is reviewed, counted, and evaluatedevaluated
Strengths of library collection statedStrengths of library collection stated Concerns regarding library collection Concerns regarding library collection
compiledcompiled Recommendations for correcting concerns Recommendations for correcting concerns
are givenare given
Curriculum Each area of the curriculum is reviewed and Each area of the curriculum is reviewed and
evaluatedevaluated . These include:. These include:
• Bible
• Career Awareness
• Computer Education
• Fine Arts
• Language Arts
• Mathematics
• Physical Education
• Reading
• Science & Health
• Social Studies
• Witnessing/Service
Curriculum
Introductory StatementIntroductory Statement Instructional GoalsInstructional Goals The Instructional ProcessThe Instructional Process MaterialsMaterials Quality ReviewQuality Review
Rating Scale
In using the rating scale each committee In using the rating scale each committee member votes for the rating which they feel member votes for the rating which they feel that best describes the present practice at that best describes the present practice at the school not what “it should be.” Each the school not what “it should be.” Each member’s vote is “tallied” in the member’s vote is “tallied” in the appropriate column. There often may be appropriate column. There often may be differing views at times. That is normal. differing views at times. That is normal. Just record the votes as received.Just record the votes as received.
Rating Scale II
Sample Rating Scale Question from page 15
N – Never S – Sometimes R – Regularly
B. VALUES DEVELOPMENT
7. Students have opportunities ___ ___ ___
2 1
N S R
to participate in service for others
Parent Questionnaire
Form is duplicated by teacher and distributed to Form is duplicated by teacher and distributed to parents along with a self-addressed, return envelope parents along with a self-addressed, return envelope marked “Questionnaire”. This is done at least one marked “Questionnaire”. This is done at least one month prior to the on-site visit month prior to the on-site visit
Questionnaires should be returned to the school in the Questionnaires should be returned to the school in the sealed, sealed, self-addressed envelope self-addressed envelope..
The principal collects and gives the sealed envelopes The principal collects and gives the sealed envelopes to the Superintendent.to the Superintendent.
The questionnaires are reviewed by the Visiting The questionnaires are reviewed by the Visiting Committee and recommendations are included in the Committee and recommendations are included in the Visiting Committee ReportVisiting Committee Report
Possible Terms of Accreditation
TermsTerms Five years with an annual Progress ReportFive years with an annual Progress Report Five years with an Interim Review and annual Five years with an Interim Review and annual
Progress ReportProgress Report One to three years with a Revisit and annual One to three years with a Revisit and annual
Progress ReportProgress Report Alternative ActionsAlternative Actions
Probationary statusProbationary status Accreditation deniedAccreditation denied
After the Visit
Superintendent submits to the Conference Board Superintendent submits to the Conference Board of Education the Visiting Committee Report of Education the Visiting Committee Report including the recommended term of accreditation.including the recommended term of accreditation.
The voted and edited report becomes the The voted and edited report becomes the Evaluation Report.Evaluation Report.
A copy of this report is sent to the school for A copy of this report is sent to the school for review. The board prioritizes the review. The board prioritizes the recommendations and develops a timeline for recommendations and develops a timeline for implementation of the recommendations.implementation of the recommendations.
The End