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Building Our Virtual Campus with Universal Design in Mind
All resources are available here: http://ets.fhda.edu/508
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Learning Objectives
Overview of the district Section 508 policy Introduce Section 508 technology acquisition
process To provide you with tools and resources to
help you comply with Section 508
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Why is this process necessary?
Ensures technology is accessible to all Federal & State law compliance Motivates vendors
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What is Section 508?
Amendments to the Rehabilitation Act of 1973 known as the Section 508 Standards for Electronic and Information Technology (EIT)
Went into effect in June 2001. Adopted into California law as
Government Code Section 11135
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What does Section 508 do?
Americans with Disabilities Act (ADA) already requires accessibility for the institution as a whole
Section 508 clarifies how to ensure technology accessibility Provides standards for accessible EIT Requires new acquisitions meet those
standards
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Why is it important to the district?
In order to function, students and employees must use technology
Achieving legal compliance Reduces liability in case of lawsuit Minimizes risk of complaints
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What is Electronic & Information Technology (EIT)?
Nearly everything that runs on electricity in your office and learning environment
Includes information technology and any equipment or interconnected system or subsystem of equipment, that is used in the creation, conversion, or duplication of data or information.
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What are the Section 508 Technical Standards that Apply?
1. Software Applications and Operating Systems2. Web-based Internet Information and Applications3. Video and Multimedia Products4. Telecommunications Products5. Self-contained, Closed Products6. Desktop and Portable Computers
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Software Applications and Operating Systems
Windows Mac OS Linux MeetingMaker MS Office Photo Shop Instructional Software Lab Packs included
w/ Textbooks
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Web-based Internet Information and Applications
TouchNet Online Courses Campus Sites Faculty Sites Adobe PDF’s Streaming
Audio/Video Library Catalog
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Video and Multimedia Products
Television VCR DVD Player Video Camera CD & DVD Media
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Telecommunications Products
Telephones Fax Machines
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Self-contained, Closed Products
Copiers Stamp Machines Scales Calculators Printers Scanners
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Desktop and Portable Computers
Computers Hand-held computers
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Brief history of what has been done to this point
ETAC ad hoc committee
Policy formation
Purchasing
Web Standards
Consulting on individual basis
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FHDA District Section 508 Policy Document has 3 sections
Summary of legal aspects Detailed Administrative Procedures
Explanation of steps Web accessibility Competitive quotes & bids
EIT Determination Form
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Roles and Responsibilities of Requestors - manager, faculty, staff
Coordinate with manager to draft specifications
Identify which Section 508 provisions apply Coordinate with the manager to perform and
document market research Document exceptions that may apply Submit Purchase Requisition after complying
with policy steps
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508 Purchase Flowchart
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What is Market Research?
Collecting and analyzing information about capabilities within the marketplace to satisfy EIT needs
Method for identifying products that conform to Section 508 standards
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Questions for Market Research
How does the product/vendor meet: Your requirements Applicable Section 508 standards Cost of product
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Informal Market Survey Techniques
Phone calls to experts Review of similar procurements by other
departments Catalogs, product literature Vendor website searches
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Buy Accessible database on BuyAccessible.gov
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What is a VPAT?
Voluntary Product Accessibility Template Information on how a product or service
conforms to the Section 508 standards Completed by the vendor though not required Posted on their site and may be linked to Buy
Accessible
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VPAT Example
http://www.adobe.com/enterprise/accessibility/section508.html
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Is your procurement exempt?
Occasional monitoring & maintenance? Fundamental Alteration? Undue Burden?
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Commercial Non-Availability
If no item meets customer requirements and technical standards, can purchase non-accessible EIT
Must document market research and findings on the EIT Determination Form to justify your decision
Provide alternative means of access where deficient, For example, online video would still need captioning.
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Documenting Results
Include in the market research documentation copies of any VPATs used
Documentation becomes part of purchase request file
When implemented, Purchasing will contact requestor and put requisition on hold if no EIT Determination Form received
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District Technical Expertise
Assistive Technology Centers De Anza – Wayne Chenoweth
[email protected] 408-864-5816
Foothill – Steve [email protected] 650-949-7673
508 websitehttp://ets.fhda.edu/508